CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, January 13th, 2021 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

JANUARY 13, 2021 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the January 13, 2021 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. COVID Update

2. District Leaders' Report 

• JHMS Renovations Update

3. Cubs/Grizzlies Update

REPORT

STUDENT SCHOOL BOARD MEMBERS

Joshua Machuca Gonzalez - 12th Grade

Sofia Nolan - 12th Grade

Student School Board Members Progress Report

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

In December the finance committee reviewed salary schedules and discussed competitive salary ranges in food service, transportation, facilities and paras/aides.  We also reviewed personnel policies and timelines for the compensation package and FY22 budget process.  

1. Budget Update / YTD Expenditures

OTHER REPORTS

Recalibration and Joint Education Committee Update - Trustee Bay Teske

ACTION AGENDA

APPOINTMENT OF TCSD #1 RECREATION DISTRICT BOARD MEMBER

Executive Summary: The following applications were received for the open TCSD #1 Recreation District Community Board Member seat. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

1. Board Discussion

2. Vote

Suggested Action: I move to approve the appointment of the TCSD #1 Recreation District Community Board Member as presented.

ACTION AGENDA

Executive Summary: The decision before the Board is whether or not the Board wishes to purchase one or both available units as district property rentals to employees. The purchase price is $438,632.14 per residence.  

The Board could waive this and offer to employees the opportunity to purchase and if there are not two qualified buyers, then the Board could then exercise the right to buy.

Or the Board could waive the option to buy, offer to employees.  If there are no takers between the employees or the district, then the Housing Trust will sell to the next person on their list.  

The district has no involvement in who may be selected and all of that is handled by the Housing Trust.  

There is considerable interest amongst staff in these two available units so there is every confidence that there will be at least two qualified buyers.  

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

1. Board Discussion

2. Vote

Suggested Action: I move to approve waiving the first right of purchase until after employees have the opportunity to apply to the Housing Trust to purchase a Schwabacher Meadows residence. 

ACTION AGENDA

Executive Summary: In an effort to limit gatherings outside the home and continue with winter sports, the board is asked to consider not allowing spectators to attend indoor sports through February 2nd, 2021. Spectators would not be allowed at 5 out of the 9 home Basketball games.

There is currently not an issue with outdoor sports given there are few spectators who are not also working the event. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

1. Board Discussion

2. Vote

Suggested Action: I move to approve allowing only Participants, Coaches, Officials and Game Administrators at indoor athletic sporting events through February 2, 2021, as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2020-2021 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF DECEMBER 9, 2020 REGULAR MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve Minutes of the December 9, 2020 Regular Board Meeting as presented. 

CONSENT AGENDA

MINUTES OF JANUARY 6TH, 2021 GOVERNANCE MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve Minutes of the January 6th, 2021 Governance Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE SESSION

Approval of Executive Session at next regular meeting for the purpose of litigation and personnel discussion.

Suggested Action: I move to approve the request for an Executive Session at the next regular board meeting as presented.

CONSENT AGENDA

DECEMBER 2020 CHECK REGISTER

Executive Summary: Check Register for December 2020 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the December 2020 check register as presented. 

CONSENT AGENDA

DECORIA AND COMPANY, PC PURCHASE ORDER

Executive Summary: 2020 Audit 

Suggested Action: I move to approval of the Decoria and Company, PC Purchase Order, not to exceed $27,000, as presented. 

CONSENT AGENDA

SCHWABACHER MEADOWS PROPERTY LEASE RIDER

Executive Summary: The JH Community Housing Trust requests a signature on a CLT Rider for refinancing purposes.  This is a standard rider required for a mortgage under Fannie Mae.  

Suggested Action: I move to approve the JH Community Housing Trust Lease Rider for a Schwabacher Meadows property as presented. 

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings. 

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting. 

ADJOURNMENT