Jan 19, 2021 Recreation District Regular Board Meeting

[INAUDIBLE] OK.

[00:00:03]

[1. CALL TO ORDER]

I HOPE EVERYBODY CAN HEAR OK.

JUST A COUPLE OF HOUSEKEEPING ITEMS BEFORE WE BEGIN, WE ARE ON WEBEX WHY DON'T WE CALL IT THAT WE ARE LIVE WHEN YOU'RE NOT SPEAKING, PLEASE MUTE YOUR MICROPHONE SO EVERYONE CAN HEAR.

ANDREA IS GOING TO DO THE BEST YOU CAN TO HELP US NAVIGATE WHEN YOU WANT TO SPEAK.

BUT I'LL PROBABLY JUST BE CALLING ON YOU IF YOU HAVE ANYTHING TO SAY THAT MIGHT BE THE BEST WAY TO HANDLE THIS.

AND WITH THAT, WE WILL MOVE TO THE PLEDGE OF ALLEGIANCE.

OF ALLEGIANCE] THIS IS THE ORGANIZATIONAL MEETING OF THE TETON COUNTY SCHOOL DISTRICT RECREATION DISTRICT.

DID I SAY THAT RIGHT. WE WERE THE RECREATION DISTRICT IS FORMED UNDER STATE STATUTE 189201, WHICH GIVES THE TETON COUNTY SCHOOL DISTRICT THE OPPORTUNITY TO FORM A REC DISTRICT MADE UP OF FIVE BOARD MEMBERS AND THE ABILITY TO REQUEST A ONE MIL LEVY ON THE SCHOOL DISTRICT PROPERTY TAXES ON AN ANNUAL BASIS.

AND THAT IS WHY WE ARE HERE.

THIS IS THE ORGANIZATIONAL MEETING.

WE WILL HAVE ELECTIONS OF OFFICERS.

WITH THAT, I WILL WE NEED TO ELECT, ACCORDING TO OUR OWN BYLAWS, WHICH ARE A LITTLE DIFFERENT THAN THE STATE STATUTES, WE HAVE TO ELECT A PRESIDENT, A VICE PRESIDENT, A SECRETARY AND A TREASURER.

WITH THAT, I WILL OPEN THE FLOOR FOR NOMINATIONS.

MR. CHAIR, I THINK MR. WOTKYNS IS HAVING HE'S NOT ABLE TO SPEAK INTO HIS COMPUTER SO I THINK HE'S CALLING IN RIGHT NOW.

BETSY. OK, AND IT LOOKS AS THOUGH HE MIGHT BE HAVING THE SAME ISSUE.

ANDREA IF THERE'S ANYTHING YOU WANT US TO DO, LET US KNOW.

NO. I JUST E-MAILED KATE.

DID YOU EMAIL THOMAS? I DID SEND A REMINDER TO EVERYONE, I CAN SEND IT AGAIN.

OH, LET ME SEE IF THIS IS.

HI, IS THIS BILL.

YES, HI.

HI, BILL. HI.

SORRY ABOUT THAT.

NO PROBLEM. GLITCHES.

WELCOME, BILL.

THANK YOU. I'LL GO AHEAD AND KEEP YOU UN MUTED, SO YOU'LL HAVE TO MUTE YOURSELF.

YEAH, I'M ON THE PHONE, SO I'LL MUTE AND UNMUTE AS NEEDED.

OK, WE'RE AT THE POINT OF THE AGENDA, BILL, WHERE WE'RE GOING TO MOVE IN WITH THE ELECTION

[2.01 Recreation District Board Organizational Meeting for 2021 - Election of Officers]

AND CHAIR SCARLETT, I WANT TO INFORM WHO IS CURRENTLY SERVING IN THOSE ROLES IN THE EVENT THAT SOMEONE WANTS TO NOMINATE A SLATE, OK? CURRENTLY, YOU'RE GOING TO HAVE TO HELP ME OUT HERE, BETSY, OR SOMEONE I SERVE AS CHAIR.

VICE CHAIR IS I THINK TREASURER WAS KATE.

[00:05:01]

AND BETSY IS VICE CHAIR.

BETSY WAS VICE CHAIR.

I AM.

GREAT. AND SECRETARY WAS THOMAS.

NO, I BELIEVE IT WAS PAUL [INAUDIBLE].

SO THE BETSY WOULD LIKE TO MAKE A NOMINATION FOR A SLATE.

IF THAT WOULD BE INTERESTED, INTERESTED, THE THREE OF US WOULD BE INTERESTED IN THAT.

THAT WOULD BE GREAT. OK, WELL.

SO REALLY, IF WE BILL, I WOULD RECOMMEND IT YOU STAY PRESIDENT FOR ANOTHER YEAR SINCE YOU'VE NOW BEEN AT A YEAR SO YOU CAN GO FORWARD AND LET'S SAY I'M HAPPY TO STAY VICE PRESIDENT. WE'RE LOOKING FOR A SECRETARY.

AND I WOULD BE IF KATE IS INTERESTED IN STAYING TREASURER, THAT WORKS FOR ME OR IF SHE WANTS. DO WE KNOW THAT SHE WANTS TO STAY, IS SHE SHE'S NOT ON? SHE IS NOT ON. AND THEN, YEAH, WE COULD GIVE HER EVERYTHING THAT'S RIGHT.

SURE. OK, AND WOULD YOU WOULD YOU SECOND THAT SLATE? SO THE SLATE THAT I HAVE WOULD BE I WOULD BILL SCARLETT AS PRESIDENT.

BETSY CARLIN AS VICE PRESIDENT, SECRETARY IS BILL WOTKYNS AND TREASURER IS KATE MEAD .

DOES THAT SOUND ALL RIGHT WITH YOU GUYS.

THAT SOUNDS JUST FINE.

AND I DID HEAR BILL SECOND IT.

AND BILL SECOND IT. SO IT'S BEEN MOVED AND SECONDED THAT THE SLATE BE APPROVED.

AS I JUST SAID, ALL THOSE PLEASE SAY AYE.

AYE.

ANY OPPOSED? OK.

HEY, I WANT TO TAKE THIS OPPORTUNITY TO WELCOME MY FRIEND BILL WOTKYNS TO THE BOARD.

HE BRINGS A GREAT BACKGROUND IN COMMUNITY RECREATION.

IT'S BEEN MONUMENTAL IN JACKSON HOLE YOUTH BASKETBALL, WHICH IS PAYING GREAT DIVIDENDS TO MY FAMILY. MY SON LOVES IT.

BILL, DO YOU WANT TO GIVE US A QUICK INTRODUCTION OF YOURSELF.

OH, THANK YOU, BILL.

YEAH, I APPRECIATE THE OPPORTUNITY TO SERVE WITH YOU GUYS AND LOOKING FORWARD TO LEARNING WHAT'S HAPPENING WITH THE REC BOARD AND TRYING TO BE THE BEST I CAN BE TO CONTRIBUTE TO THE COMMUNITY. BEEN AROUND FOR 30 PLUS YEARS IN THE VALLEY, SO PRETTY WELL VERSED IN A LOT OF THE COMMUNITY EFFORTS AND NEEDS.

SO I'M LOOKING FORWARD TO SERVING.

THANK YOU, BILL. YOU'RE GOING TO BE A GREAT ASSET TO THIS BOARD.

I KNOW, AS WE MOVE FORWARD DURING A RATHER INTERESTING TIME WITH OUR STATE FINANCES.

YEAH, NO DOUBT.

YEAH. MOVING ON.

THE BYLAWS.

THE BOARD OF TRUSTEES, THIS IS WHERE WE HAVE THE APPROVAL OF THE BYLAW CHANGES? NO.

I'M JUST GOING OVER THE.

NEXT WE'LL APPROVE THE AGENDA FOR TODAY'S MEETING.

[3. APPROVAL OF AGENDA]

SECOND.

ARE THERE ANY CHANGES OR COMMENTS BEFORE WE GO TO VOTE? IT'S BEEN MOVED AND SECONDED THAT WE APPROVE THE AGENDA FOR TODAY'S MEETING.

ALL THOSE IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED.

THE AGENDA AS PRESENTED IS APPROVED.

NEXT ITEM ON THE AGENDA, IS COMMUNICATIONS.

[4. COMMUNICATIONS]

WE'LL LOOK AT ANDREA. FOR PUBLIC COMMENT.

THERE WAS.

SORRY. THERE WAS JUST A COMMUNICATION OK, SO THAT'S 4.01.

SO NO PUBLIC COMMENT, ANY PUBLIC COMMENT, WE'LL GIVE YOU ANOTHER.

A FEW SECONDS.

[00:10:07]

NEXT ITEM ON THE AGENDA IS COMMUNICATIONS TO THE BOARD.

I BELIEVE THERE IS A VIDEO FROM [INAUDIBLE], WHICH IS ONE OF THE ORGANIZATIONS WE'VE SUPPORTED IN THE PAST.

I BELIEVE THAT WAS IT.

NOW, DO WE HAVE ANY COMMUNICATIONS FROM THE BOARD? WE STILL JUST HAVE THE THREE OF US RIGHT? NEXT UP, MOVING RIGHT ALONG WITH FINANCIAL UPDATES.

[5. FINANCE / BUDGET UPDATE]

SO THAT WOULD BE THE LAST BIT OF BUSINESS TO DO ON BEHALF OF THIS YEAR, 21 GRANTS.

AND THEN WE WILL JUST BE RECEIVING THE REMAINING BALANCE OF AN ESTIMATED REVENUE OF THE ONE HUNDRED AND FORTY THOUSAND FIVE HUNDRED NINETY NINE DOLLARS AND TWO CENTS, WHICH BASICALLY WILL END THE YEAR IN THE POSITIVE ESTIMATION OF ABOUT TWO HUNDRED AND SIXTY THOUSAND DOLLARS. SO I'M OPEN FOR ANY QUESTIONS.

ARE THERE ANY QUESTIONS FOR OUR BUDGET DEPARTMENT.

THANK YOU.

MR. CHAIR, WE ALSO HAVE A PREPARED TIME LINE FOR THE TRUSTEES, FOR THE REC DISTRICT.

SO AS WE MOVE INTO OUR GRANTING PERIOD, THIS TIMELINE IS POSTED ON BOARD DOCS, BUT WE START WITH THE APPLICATIONS ALL BE SUBMITTED TO THE RECREATION DISTRICT BOARD.

AND YOU ALL REVIEW THOSE APPLICATIONS AND THEN DECIDE BASED ON THE APPLICATIONS THAT YOU RECEIVE, HOW MUCH OF A MILL LEVY YOU WOULD LIKE TO REQUEST FROM THE TETON COUNTY SCHOOL DISTRICT BOARD OF TRUSTEES.

SO THIS IS THIS IS APPLICATIONS FOR THE YEAR STARTING JULY 1ST OF 2021 THROUGH JUNE 30TH OF 2022.

AND SO YOU WILL REVIEW ALL OF THOSE APPLICATIONS BEFORE DECIDING ON THE MILL TO SEND TO THE TREASURER AND THEN THAT MILL LEVY NEEDS TO BE APPROVED BY THE SCHOOL BOARD BEFORE IT'S SUBMITTED TO THE TREASURER.

ONCE THE SCHOOL BOARD HAS APPROVED THE MILL LEVY, THEN THE THE RECREATION DISTRICT BOARD ACTUALLY DECIDES ON THE AWARDS THAT YOU'RE WILLING TO DO.

SO IF IN THIS CIRCUMSTANCE THAT THE SCHOOL BOARD DIDN'T APPROVE MILL LEVY THAT YOU PUT FORWARD, YOU WOULD THEN HAVE TO DECIDE WHICH APPLICATIONS TO APPROVE OR NOT APPROVE BASED ON THAT INFORMATION.

ONCE YOU'VE DECIDED WHICH APPLICATIONS TO APPROVE AND GRANT MONEY TO THE SCHOOL BOARD, THAT'S A TEMPORARY SCHOOL DISTRICT BOARD WOULD THEN PUSH THE MILL LEVY REQUEST TO THE TETON COUNTY TREASURER.

SO IT'S A SUMMARIZED TIMELINE OF WHAT PROCESS YOU ARE GOING TO BE GOING THROUGH THIS SPRING. BUT ALSO HELPFUL.

I WOULD DEFINITELY RECOMMEND KIND OF KEEPING THIS AT YOUR FINGERTIPS.

IT DOES GET A LITTLE BIT CONFUSING WITH WRAPPING UP THE FISCAL YEAR 21 YEAR WITH OUR BALANCE. THE BUDGET UPDATE THAT LAURA JUST GAVE IS BASED ON THIS YEAR, FISCAL YEAR 21.

BUT WE WILL HAVE ADDITIONAL REVENUE COMING IN FROM THE NEXT YEAR'S TAX DOLLARS.

I IMAGINE OUR TAX DOLLARS WILL BE INCREASED NEXT YEAR.

THE ASSESSED VALUE BASED ON THE ASSESSED VALUATION.

SO IF THE TETON COUNTY ASSESSOR ASSESSES A HIGHER VALUE OF PROPERTY IN NEXT YEAR, THEN YES, OUR EVEN IF WE LEAVE THE MILL LEVY AT THE .25 WHERE IT IS NOW, WE WOULD SEE INCREASED REVENUE. OK, DO YOU HAVE ANY QUESTIONS FOR KRISTIN MAYO? SO THAT MAKES SENSE TO YOU, BILL.

IT WILL.

YOU KNOW.

IT TOOK BETSY AND I ALMOST FOUR YEARS TO KIND OF UNDERSTAND IT.

[00:15:01]

OK. THANK YOU.

NEXT UP, UNDER INFORMATION AND REPORTS.

TETON COUNTY, WE HAVE MIKE HANSON TO DISCUSS THE TOWN AND COUNTY AGREEMENT UPDATE AND

[6. INFORMATION AND REPORTS]

THIS IS THE MOST RECENT COPY, IT'S ON BOARD DOCS, IF YOU HAVEN'T GOTTEN THIS, IT'S THE AGREEMENT BETWEEN TETON COUNTY SCHOOL DISTRICT NUMBER ONE AND THE PARKS AND REC TO PROVIDE MAINTENANCE AND OVERSIGHT OF THE SPORTS FIELDS, BASICALLY SURROUNDING THE HIGH SCHOOL COMPLEX. MIKE HANSON.

SO I JUST WANT TO TALK BRIEFLY TO MAKE SURE, BECAUSE I THINK THERE WAS SOME CONFUSION ABOUT THAT AGREEMENT.

SO THAT AGREEMENT IS BETWEEN THE SCHOOL DISTRICTS AND PARKS AND REC.

SOMETIMES I THINK PEOPLE WERE CONFUSED THAT THEY THOUGHT IT WAS AN AGREEMENT BETWEEN THIS BOARD AS WELL AS PARKS AND REC, AND IT IS NOT.

SO IF THIS GROUP WANTED TO SUGGEST CHANGES, THEN I THINK YOU GUYS WOULD MAKE BRING THOSE TOGETHER TO PRESENT TO THE SCHOOL BOARD AT THEIR NORMAL MEETINGS IN ORDER TO MAKE CHANGES TO THAT AGREEMENT. FROM MY PERSPECTIVE, THE AGREEMENT HAS WORKED JUST FINE.

THERE ARE SOME THERE ARE SOME MINOR CLERICAL ERRORS IN THERE IN TERMS OF TIMES.

WE'VE KIND OF THIS HAD A GENTLEMEN'S AGREEMENT WHICH IS WORKING JUST FINE FOR US.

AN EXAMPLE IS WHEN WE CHANGE OUR SCHOOL START TIMES, THE [INAUDIBLE] WHEN PRACTICES STARTED AND FOR US, BUT WE'VE BEEN ABLE TO WORK THROUGH ALL THOSE ISSUES SO FROM MY END, THE AGREEMENT SEEMS TO BE WORKING JUST FINE, EVEN THOUGH IT IS NOT EXACTLY WHAT WE ARE DOING IN PRACTICE CURRENTLY.

BUT I JUST WANT TO MAKE SURE WE UNDERSTOOD THAT THAT'S AN AGREEMENT WITH THE SCHOOL BOARD AND PARKS AND REC NOT NECESSARILY THIS BOARD.

SO ANY QUESTIONS? THE ONGOING CONFUSING PART FOR ME, I'M GOING TO JUMP IN HERE IS EVERY YEAR WE GET A LARGE REQUEST FROM THE PARK AND REC AND IT SEEMS TO GO TO FILL IN SOME OF THESE RESPONSIBILITIES THAT ARE THE PARKS AND REC ACCORDING TO THIS AGREEMENT.

THAT WOULD BE CORRECT. THAT'S ACCURATE.

THE PARK AND REC HAS COME HERE FOR A LOT OF MAINTENANCE OF THE FIELDS TO THIS GROUP, DESPITE WHAT IT SAYS IN THAT AGREEMENT, THAT THEY WILL BE COVERING [INAUDIBLE] THAT'S ACCURATE.

MR. CHAIR. SO ON THE SAME NOTE, IF THE SCHOOL DISTRICT WAS THEN TO COME TO THE REC BOARD AND ASK FOR THEIR PORTION OF THAT AGREEMENT AS WELL, THAT WOULD BE A SIMILAR REQUEST.

SO THE SCHOOL DISTRICT AT THIS TIME IS PAYING THEIR PORTION OF THE AGREEMENT FROM THE GENERAL FUNDS WHERE THE PARKS AND REC IS CURRENTLY MAKING THAT PART OF THEIR REQUEST TO THE REC DISTRICT. WE COULD DO THE SAME OR NOT.

HELLO? CAN ANYBODY HEAR ME? THIS IS KATE. HI, KATE. HI.

SINCE I'M THE ONLY ONE ON THIS BOARD OR IN THE ROOM, I THINK WHO WAS PART OF DRAFTING THAT AGREEMENT. I'LL TELL YOU THAT IT WAS NEVER ANTICIPATED THAT THE TOWN AND COUNTY WOULD COME TO THE REC DISTRICT BOARD TO GET THE MONEY TO PAY FOR THEIR PORTION OF THIS AGREEMENT. IN FACT, YOU KNOW, IF YOU LOOK AT THE ENTIRE AGREEMENT, IT'S REALLY, YOU KNOW, THERE'S A QUID PRO QUO.

THE TOWN AND COUNTY GET TO USE OUR FIELDS, THE THINGS WE OWN, YOU KNOW, ESPECIALLY DURING THE SUMMER WHEN WE'RE NOT IN SESSION.

BUT THE QUID PRO QUO IS THEY PAY FOR THAT.

AND I HAVE ALWAYS FELT LIKE THE FACT THAT ACTUALLY THE SCHOOL DISTRICT'S ASSESSMENT IS PAYING FOR THAT RESULTS IN THE COUNTY SORT OF GET GETTING SOMETHING FOR NOTHING.

NOW, A LOT OF PEOPLE ARGUE THAT, OH, IT'S ALL THE SAME MONEY.

WHO CARES WHETHER IT'S COUNTY MONEY OR SCHOOL DISTRICT MONEY OR WHATEVER.

BUT I DO THINK THIS IS AN INEQUITY THAT IN THE FUTURE, IF WE CONTINUE AT .25 THERE'S NOT GOING TO BE ENOUGH MONEY TO HAVE TOWN AND COUNTY COME TO US FOR ONE HUNDRED AND FIFTY THOUSAND DOLLARS, WHICH IS ROUGHLY WHAT IT'S BEEN.

AND THEN FOR US TO BE ABLE TO SUPPORT OTHER ACTIVITIES THAT THIS BOARD WANTS TO DO.

SO THAT'S MY TWO CENTS.

SO, KRISTIN, I HAVE TO DISAGREE WITH YOU.

THAT WAS NEVER THE INTENT OF THAT AGREEMENT.

IN FACT, IT WAS A ROUGH TIME BETWEEN THE TOWN AND COUNTY AND THE SCHOOL DISTRICT AT THE

[00:20:03]

SO THAT'S THE HISTORY, FOLKS.

CAN I ASK A REAL QUICK QUESTION, KATE? WHY ARE THEY COMING? ARE THEY NOT BUDGETING IT? WHAT'S THE REASONING BEHIND THEM NOT PARTICIPATING FINANCIALLY? WELL, THEY, I THINK, DECIDED IT WAS A LOOPHOLE AND THE REC DISTRICT SAID, OK, YEAH, YOU CAN DO THAT. AND I THINK WE CAN SAY IF WE WANTED TO, YOU KNOW, WE CAN'T DO THAT.

YOU HAVE TO PAY FOR IT OUT OF YOUR OWN BUDGET.

I WOULD NOTE THAT, YOU KNOW, THERE'S FEES CHARGED TO GROUPS AND THE COUNTY COLLECTS THOSE.

IT'S MY UNDERSTANDING.

SO, YOU KNOW, SOME OF THAT COULD GO BACK TO PAY FOR THE MAINTENANCE AND REPAIRS.

BUT WE'VE JUST DONE IT.

AND I'M NOT EXACTLY SURE WHEN THAT STARTED, MAYBE WHEN THE REC DISTRICT STARTED.

BUT THAT'S JUST WHAT'S HAPPENED.

BILL. BILL, MIKE HANSON HERE.

I HAVE HEARD A STATEMENT SAID IN THE PAST THAT AND SIMILAR WHEN YOU AND I HAD THE CONVERSATIONS ABOUT GYM RENTALS.

SIMILARLY, THE CONVERSATION HAS BEEN THAT THEY WOULD HAVE TO INCREASE THE FEES ON THE OUTSIDE USER GROUPS IF THEY WERE GOING TO NOT BE ABLE TO GET THE MONEY FROM THE REC DISTRICT FOR THE MAINTENANCE OF THE FIELDS.

SO THAT IS SOMETHING I HAVE HEARD SAID IN THE PAST, THAT THEY COME TO THE [INAUDIBLE] FOR THE MAINTENANCE OF THE FIELDS SO THEY KEEP THE FEES LOWER FOR GROUPS THAT RENT THE FIELDS. THAT'S MY UNDERSTANDING.

SO I WOULDN'T CLAIM TO SAY THAT'S FOR SURE, THAT THAT'S MY UNDERSTANDING.

THIS BOARD, THE DISTRICT BOARD, HAS ASKED FOR AN ACCOUNTING OF WHAT MONEY THEY'VE TAKEN IN AND WE'VE NEVER GOTTEN ONE.

IF I MAY, I WOULD LIKE TO SEE THIS AGREEMENT RENEGOTIATED AND BETTER LAID OUT BETWEEN THE SCHOOL DISTRICT AND PARKS AND REC, I DON'T THINK THE SCHOOL DISTRICT HAS THE ABILITY TO GET THE RIGHT MAINTENANCE CREWS PUT TOGETHER TO TAKE CARE OF OUR FIELDS.

I THINK THE PARKS AND REC IS THE RIGHT PLACE, BUT I THINK THIS AGREEMENT DOES NEED TO GET CLEANED UP. AND I WOULD MUCH RATHER PREFER THAT THIS BOARD START LOOKING AT SPECIFICALLY THE TETON COUNTY SCHOOL DISTRICT RECREATION OPPORTUNITIES, RATHER THAN HAVING ALL OF THESE OTHER GROUPS COMING IN HERE.

THE TOWN AND THE COUNTY LOOKING AT THE STATUTES HAS THE ABILITY TO FORM THEIR OWN REC DISTRICT LIKE CAMPBELL COUNTY HAS TO FUND THEIR RECREATIONAL OPPORTUNITIES.

BUT I JUST I THINK WE NEED TO CLEAN IT UP.

AND I ALSO THINK THAT IN THAT AGREEMENT, WE HAVE TO INCLUDE THE EASTFIELD.

THAT PARKS AND REC WOULD TAKE CARE OF THE EASTFIELD.

THE EASTFIELD IS NOT IN THAT AGREEMENT.

[INAUDIBLE].

JVS I DON'T BELIEVE IS IN THAT AGREEMENT.

NO THE STADIUM? THE STADIUM IS NOT IN THAT AGREEMENT.

AND WILSON. AND WILSON RARELY GETS USED, BUT IT DOES GET RENTED EVERY ONCE IN A WHILE.

SO. BUT BUT I THINK.

AND MUNGER.

IF WE WERE TO START RENTING FIELDS AT MUNGER, THAT WOULD BE ANOTHER ONE TO CONSIDER ADDING. AT MUNGER WOULD BE ANOTHER ONE TO CONSIDER.

I JUST I MEAN, BUT THAT'S SOMETHING FOR I KNOW YOU ALL HAVE NOTHING ELSE GOING ON, BUT I WOULD RATHER SEE THE KIND OF AGREEMENT TO COME OUT THEN IF WE DO NEED SOME FUNDING FROM THE REC DISTRICT, I'D RATHER SEE IT COME FROM THE SCHOOL BOARD THAN FROM THE PARKS AND REC. THAT'S MY TWO CENTS.

MR. CHAIR, THIS IS BETSY AND I, YOU KNOW, LOOKING AT THE AGREEMENT, I MEAN, IT IS FROM 2013 AND IF IT HAS BEEN WORKING, I MEAN, I GET THAT IT JUST ROLLS OVER AND ROLLS OVER.

BUT I MEAN, IT SEEMS TO ME THAT AT SEVEN PLUS YEARS, IT'S PROBABLY ALWAYS A GOOD OPPORTUNITY TO GO OVER IT AND SEE IF THERE CAN BE SOME EFFICIENCIES AND WHATNOT EVEN IF THERE AREN'T HUGE CHANGES.

ANYTHING ELSE? DR.

CHAPMAN. WELL, YEAH, WE JUST DON'T HAVE THE CAPACITY TO MAINTAIN THE FIELDS TO THAT DEGREE.

AND, YOU KNOW.

[00:25:01]

YOU KNOW WHILE IT'S NOT PERFECT WE'VE GOT A PRETTY GOOD PARTNERSHIP GOING ON.

I JUST I THINK THAT IT WOULD BE GOOD AND HELPFUL IF WE CAN CLEAN IT UP.

I SPENT A LOT OF TIME WALKING ACROSS, I'M NOT EVEN SURE WHAT FIELD IT IS OVER TO THE BASEBALL FIELD LAST SUMMER, THE SOCCER FIELDS WERE WELL-LOVED AND KIDS ARE HAVING FUN.

BUT THEY WERE DEAD.

AND THERE IS WEIRD RINGS OF WHERE WATER WAS WORKING AND WASN'T WORKING AND AND THERE JUST SEEMS TO BE A LOT OF DEFERRED MAINTENANCE THAT THIS AGREEMENT ALSO SAYS THEY ARE RESPONSIBLE FOR, THAT THEY WEREN'T TAKING CARE OF THAT.

I WOULD NOTE THAT THEIR SOFTBALL FIELDS, THE COW PASTURES OVER HERE WERE BEAUTIFUL AND THEY WERE ALL LINED AND EVERYTHING BECAUSE THEY CANCELED SOFTBALL.

[LAUGHTER] I DON'T.

ANYTHING ELSE? DID THOMAS LOG ON? YES.

THOMAS. I'M HERE, BILL, DO YOU HAVE ANYTHING? NO, I AGREE WITH YOU.

IT ALMOST SOUNDS AND LISTENING TO DR.

CHAPMAN AND THEN YOU, IT'S ALMOST LIKE SOMEONE NEEDS TO EFFECTIVELY MANAGE THE CONTRACT AND MAKE SURE THAT WHAT'S IN THE CONTRACT IS BEING UPHELD.

SO. WHETHER YOU KNOW, WE AS A BOARD REVIEW THAT CONTRACT DURING THE SEASON OR I MEAN SOMEONE FROM THE SCHOOL DISTRICT ALMOST NEEDS TO BE ASSIGNED TO THAT CONTRACT AND MAKE SURE THAT WHAT'S IN THAT CONTRACT IS BEING UPHELD.

I THINK THAT'S THE BREAKDOWN.

ALRIGHT. OK.

OK, MOVING ON TO ACTION ITEMS. TRUSTEE OR CHAIR.

WE DID SKIP THE TERM LIMITS.

NUMBER 1.

OR 2.02.

[2.02 Recreation District Board Organizational Meeting for 2021 - Set Term Limits]

WAS THIS PART OF THE POLICIES? OK, I'M SORRY, WE'RE GOING TO BACKTRACK, I MISSED 2.02 DURING THE ORGANIZATIONAL PART OF THE MEETING WHERE WE SET TERM LIMITS, THIS IS A LITTLE BIT OF A CHANGE, BUT BASICALLY IT MATCHES WHAT WE'RE PRACTICING.

THE LENGTH OF THE TERM OF THE TRUSTEE SHALL BE SCHOOL BOARD TRUSTEE SHALL BE APPOINTED BY THE CHAIR OF THE TCSD NUMBER ONE BOARD OF TRUSTEES.

THE AT LARGE RECREATION DISTRICT TRUSTEES BILL WOTKYNS AND TOM SMITS TERM SHALL BE FOUR YEARS AND SHALL BE STAGGERED AS DETERMINED AND APPROVED BY TCSD NUMBER ONE BOARD OF TRUSTEES DURING A PUBLIC MEETING.

TCSD BOARD OF TRUSTEES SHALL ANNUALLY APPOINT A SUCCESSOR TO THE TRUSTEES, WHOSE TERMS EXPIRE. TURN OF EACH SUCCEEDING TRUSTEES COMMENCE ON THE FIRST MONDAY IN JANUARY.

AND SO BASICALLY, THAT MEANS OUR PRACTICES AT THE SCHOOL BOARD LEVEL AT THE START OF EVERY YEAR, EVERY DECEMBER DURING OUR ORGANIZATIONAL MEETING, WE APPOINT REPRESENTATIVES TO EACH OF THESE BOARDS AT THE SCHOOL DISTRICT LEVEL.

AND THEN EVERY TWO YEARS WE'LL HAVE THE AT LARGE MEMBERS, THOMAS SMITS OR BILL WOTKYNS BE ROTATING OFF WHERE THEY CAN BE APPOINTED OR WE WILL ELECT NEW MEMBERS.

SO THAT'S BASICALLY CLEANS, MAKES OUR PRACTICES AND OUR POLICIES MATCH UP.

IS THAT CORRECT? IS THERE ANYTHING ELSE ON THAT DR.

CHAMPAN. THAT'S IT. SO I GUESS I NEED A MOTION TO ACCEPT THE TERM LIMITS AS PRESENTED.

SO MOVED.

SECOND.

IT'S BEEN MOVED BY BETSY AND SECONDED BY KATE MEAD THAT WE APPROVE THE CHANGE TO THE TERM LIMITS AS PRESENTED ANY DISCUSSION.

I GUESS I FORGOT PUBLIC COMMENT.

HEARING NONE, WE'LL GO AHEAD AND VOTE.

ALL THOSE IN FAVOR, PLEASE SAY, AYE.

OPPOSED SAY NO. THAT WAS PASSED.

[00:30:06]

WE DON'T HAVE ANY ACTION ITEMS, WE JUST HAVE A CONSENT AGENDA.

SO ON THE CONSENT AGENDA, THERE'S ONLY ONE ITEM.

[8. CONSENT AGENDA]

IS THERE ANY PUBLIC COMMENT? OK. OPEN UP FOR A MOTION.

I WOULD MOVE.

I WOULD MOVE APPROVAL OF THE MEETING MINUTES OF DECEMBER 15, 2020.

SECOND. MOVED BY KATE AND SECOND BY BETSY THAT WE APPROVE THE MINUTES OF THE DECEMBER 15, 2020 MEETING. IS THERE ANY DISCUSSION.

HEARING NONE. ALL THOSE IN FAVOR PLEASE SAY AYE.

AYE. OPPOSED NO.

THAT IS PASSED. DR.

CHAPMAN, ADVANCED PLANNING CALENDAR, WE KIND OF WENT OVER THIS EARLIER.

YES, THANK YOU.

JUST CHAIR SCARLETT JUST POINTING OUT MARCH 15TH WILL BE THE DISTRICT APPLICATIONS THAT

[9. ADVANCED PLANNING]

BUT THE APPROVAL MAY 11 AND THEN AS A REMINDER AND IN THE PAST, THE PEOPLE THAT APPLIED IN THE COMMUNITY FOR GRANTS DID RECEIVE A LETTER FROM ME IN EARLY JANUARY LETTING THEM KNOW THAT DUE TO THE FINANCIAL PICTURE, THAT WE MAY NOT BE ABLE TO OFFER COMMUNITY GRANTS . SO THAT COMMUNICATION DID GO OUT.

THANK YOU. IS THERE A WAY THAT WE COULD GET A COPY OF THAT LETTER JUST SO THAT WE CAN SEE THE VERBIAGE? YES, I WILL POST IT.

I WILL ASK ANDREA TO POST IT HERE IN THE REC DISTRICT AND I WILL ALSO FORWARD A COPY TO EACH OF YOU. SUPER, THANK YOU.

THANK YOU. IT'S NOT ON THE AGENDA, IS THERE ANY OTHER ITEMS FOR THE GOOD OF THE ORDER? JUST OPEN UP TO BOARD MEMBERS TO COMMENTS, ARE ANYTHING GOING FORWARD? MR. CHAIRMAN.

YES THOMAS. SO I WAS GOING TO RECOMMEND THAT MAYBE HERE IN THE SPRING, THE BOARD DOES A AFTERNOON RETREAT JUST TO TALK ABOUT, YOU KNOW, WE COULD LOOK IN DEPTH THAT THE CONTRACT THAT WE WERE JUST TALKING ABOUT, WE COULD TALK ABOUT WHAT OUR PRIORITIES ARE GOING INTO THIS NEW TENURE WITH BILL JOINING US AND WHATNOT.

AND I'D LIKE TO KIND OF START THE DISCUSSIONS AGAIN ON THE FIELD HOUSE.

AND IF THAT IS A REALITY OR IT COULD BE A REALITY AND WHATNOT.

SO I, I JUST THINK IT'D BE HELPFUL EVEN TO BRING BILL UP TO SPEED OF KIND OF WHAT OUR GOALS ARE FOR THE COMING YEARS.

THANK YOU.

GREAT.

POTENTIAL. I CAN SEE THIS BEING VERY BENEFICIAL.

IT MIGHT BE HELPFUL IS IF WE CAN DO IT AFTER A WORKSHOP ON THE BUDGET, WHICH IS GOING TO HAPPEN AT SOME POINT.

ON MARCH TWENTY FOURTH.

SO POTENTIALLY AFTER.

AFTER THAT, BECAUSE THEN I THINK WE'LL HAVE A BETTER IDEA OF WHERE THE SCHOOL DISTRICT WILL BE LOOKING TO USE THE REC DISTRICT TO HELP FUND A LOT OF THE RECREATIONAL PROGRAMS THAT ARE CURRENTLY OFFERED.

IF THAT WOULD BE ALL RIGHT WITH YOU, THOMAS, PROBABLY BE IN APRIL.

YEAH, I'M IN NO HURRY, I JUST THINK IT'D BE HELPFUL FOR ALL OF US, AND ESPECIALLY BILL AND I, THE NEWEST MEMBERS.

A QUICK LESSON IN SCHOOL FINANCE 101.

IN AN UNKNOWN LEGISLATIVE WORLD.

[00:35:04]

SO MOVED.

THIS IS BETSY. SECOND. THAT'S BEEN MADE BY BETSY AND SECONDED BY THOMAS THAT WE ADJOURN ANY DISCUSSION.

HEARING NONE. ALL THOSE IN FAVOR, PLEASE SAY AYE.

AYE. OPPOSED, NO. OK, WE'RE ADJOURNED.

THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.