CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, March 10th, 2021 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

MARCH 10, 2021 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the March 10, 2021 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

1. Food Service - Over 200,000 meals served thus far in the 2020/2021 school year
2. Nordic & Alpine State Champions - both girls and boys

2. District Leaders' Report 

3. COVID Update

4. Board Education Moment - "What is fidelity?" -  Dr. Swentosky

5. Region V BOCES Presentation - Dan Mayer

REPORT

STUDENT SCHOOL BOARD MEMBERS

Joshua Machuca Gonzalez - 12th Grade

Sofia Nolan - 12th Grade

Student School Board Report - Project Update

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. Insurance Renewal

OTHER REPORTS

Legislative Update - Janine Bay Teske

DISCUSSION ITEMS

Discussion of School Year 2021/2022 Scheduling and Semester Classes at JHHS/JHMS

DISCUSSION ITEMS

Elementary Schedules - Continuation of the 4 days per week in person, 1 day virtual schedule. 

ACTION AGENDA

Executive Summary: The synthetic turf on TCSD #1 fields has exceeded its expected life span. There are reports that certain areas of the fields have failed HIC tests. Additionally, the Gmax scores for certain areas of the fields have declined over the last couple of years. The TCSD #1 Recreation District has been allocating funds for the last couple of years to pay for this expense.  

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the issuance of a Request for Proposal for synthetic turf field replacement to be funded by TCSD #1 Recreation District, as presented.

ACTION AGENDA

STAFFING LETTER OF INTENT

Executive Summary: Per Policy GCB -Certified Staff Contracts and Compensation:

Every teacher in the School District shall be issued an individual contract or notice of continuing employment for each school year.  All teachers shall be offered a new contract by April 15 or notified of non-renewal or recommendation of termination by that date.

Click here to view Policy GCB - Certified Staff Contracts and Compensation

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the Staffing Letter of Intent for the 2021/2022 school year as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2020-2021 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF FEBRUARY 10, 2021 REGULAR MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the February 10, 2021 Regular Board Meeting as presented. 

CONSENT AGENDA

MINUTES OF FEBRUARY 18, 2021 SPECIAL MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the February 18, 2021 Special Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE SESSION

Approval of Executive Session at next regular meeting for the purpose of litigation and personnel discussion.

Suggested Action: I move to approve the request for an Executive Session at the next regular board meeting as presented.

CONSENT AGENDA

FEBRUARY 2021 CHECK REGISTER

Executive Summary: Check Register for February 2021 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the February 2021 check register as presented. 

CONSENT AGENDA

SLIB CARES GRANT AWARD

Executive Summary: In 2020 the State Lands and Investment Board (SLIB) allocated CARES funding to the Town of Jackson to support un-budgeted COVID related expenses.  The Town of Jackson contacted Teton County School District #1 in late 2020 to make a portion of those funds available to the District. SLIB approved the sub-recipient grand award of this funding allocation in the amount of $216,861. These funds will cover expenses related to installation of touchless faucets in all school building bathrooms.  Note: legal review of the grant agreement is pending. 

Suggested Action: I move to approve the SLIB CARES Sub-Recipient Grant Award from the Town of Jackson in the amount of $216,861, pending any minor modification deemed necessary by legal counsel.

CONSENT AGENDA

SCHWABACHER MEADOWS RE-SALE CONTRACTS

Executive Summary: These contracts are for the re-sale of the Schwabacher Meadow properties to TCSD #1 employees. 

Suggested Action: I move to approve the Schwabacher Meadows Re-sale Contracts, as presented.

CONSENT AGENDA

SCHWABACHER MEADOWS PROPERTY LEASE RIDER

Executive Summary: The JH Community Housing Trust requests a signature on a CLT Rider for refinancing purposes.  This is a standard rider required for a mortgage under Fannie Mae.  

Suggested Action: I move to approve the JH Community Housing Trust Lease Rider for a Schwabacher Meadows property as presented. 

CONSENT AGENDA ITEM

ALTA FIREHOUSE LEASE AGREEMENT

Executive Summary: In October 2017 TCSD #1 signed an agreement to lease the property located at 15 Alta School House Lane for use by Teton County Search and Rescue. The County is requesting an extension of two years as outlined in the original lease agreement. Staff recommends an extension of 20 months, rather than 24 months. The intent of the shorter lease period allows the District to align all lease agreements to a July 1 renewal. Staff has consulted with Teton County.  They are amenable to this slight adjustment to their original extension request.  
 

Suggested Action: I move to approve the extension of the Alta Firehouse Lease Agreement with Teton County effective October 1, 2021-June 30, 2023, as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

Student Survey on In-Person Learning - Jesiah and Beckett

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings. 

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting. 

ADJOURNMENT