- Subject
- 1.02 Pledge of Allegiance
- Meeting
- Mar 18, 2021 - TCSD #1 Recreation District Regular Board Meeting - 1:00 PM
- Category
- 1. CALL TO ORDER
- Type
- Procedural
PLEDGE OF ALLEGIANCE
File Attachments
CALL MEETING TO ORDER
TCSD #1 Recreation District Board Meeting
VIA WEBEX
Thursday, March 18, 2021 at 1PM
PLEDGE OF ALLEGIANCE
MEETING AGENDA
Regular Meeting - March 18, 2021
Suggested Motion: I move to approve the March 18, 2021 regular meeting agenda as presented.
PUBLIC COMMENT
The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.
Policy BEDH-R: Participation at Board Meetings, Regulation
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
FINANCIAL UPDATE AND REPORTS
Report of the Recreation District financials and budget to date.
ACTION ITEM
TCSD #1 RECREATION DISTRICT BYLAWS
Executive Summary: The bylaws were approved on December 15, 2020 and require the TCSD #1 Recreation District's Secretary's signature.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Suggested Action: I move to approve TCSD #1 Recreation District Bylaws as presented.
ACTION ITEM
RECREATION DISTRICT 1 MILL LEVY REQUEST
Executive Summary: TCSD #1 Recreation District request of 1 Mill Levy to go before Board of Education.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Suggested Action: I move to approve the Recreation District 1 Mill Levy Request to the Board of Education.
ACTION ITEM
EXTENSION OF GRANT FOR JH SKI AND SNOWBOARD CLUB
Executive Summary: Jackson Hole Ski and Snowboard Club received grant funding last July from TCSD #1 Recreation District and requested to provide a quick update regarding the Pisten Bully project.
We are on track for fundraising for the new Pisten Bully and are nearly halfway to our goal. We are hoping to put down a deposit for the Bully in August 2021, which would guarantee that the new Bully could be delivered in early December 2021.
As this is an extension request from the FY2021 grant cycle, the TCSD #1 Recreation District board will need to vote to accept the extension of funding.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Suggested Action: I move to approve the extension of FY2021 grant funding cycle for Jackson Hole Ski and Snowboard Club as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: Turn Dancers' Workshop's studio 1 into a viable black box theater.
Suggested Action: I move to approve the final report for Dancers' Workshop as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: $5,000 was requested and granted to cover activities and supplies for girls to participate in GAP! weekly programming.
Suggested Action: I move to approve the final report for GAP! Activities as presented.
CONSENT AGENDA
FINAL REPORT
Description of project: Outdoor, public ice skating rink with skate rentals available.
Suggested Action: I move to approve the final report for Grand Teton Skating Association, JH Winter Wonderland, as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project:
Grant Report: TCSD Recreation Board 2020 Grant
Funding: Uniforms; Irrigation upgrade; Staff jackets/hats; Equipment
Amount of Grant: $2684.78
Amount Spent: $2899.49
Amount Refunded by Parks & Rec: $770.00
Unused Balance: $555.29
Well, 2020 certainly did not go as planned, which is no surprise to anyone. For Horse Warriors'" it was a year of plummeting revenue as we had to cancel all of our residential and adult programs that usually underwrite the kids' programs. We took a big hit there. We also suffered from the loss of some other regular grant monies, especially from the Wyoming Arts Council and Old Bill's.
ln addition, we had to cancel our little kid programs because of the concerns about COVID, and were only able to offer our teen programs. They are independent riders and were able to run their programs with masks and social distancing protocols. We did have to add in an additional equipment expense of a portable double washing sink so students could wash their hands numerous times throughout the day. We amended our program to eliminate the trail riding portion because of the close proximity of students in our pickup truck. lnstead, we held all our classes at our horse boarding facility and conducted everything outdoors. We focused on riding and horsemanship for half days, and art for the other half days. Fortunately, the students had a wonderful summer and regularly shared how grateful they were to be together, to be outside and not in front of a computer, and, of course, having time with their horses. We had many occasions to make lemonade out of all our lemons!
Because we needed fewer t-shirts and staff jackets (we eliminated one staff position in 2020 due to class reductions), we did not spend as much money on uniforms as we anticipated. Our irrigation system worked beautifully and we were able to keep both our pastures and the arena we used well hydrated. Thank you!
We did not receive our anticipated monies from Silver Star to help with the irrigation system so it cost us more than we asked for in the grant. Our bareback saddle pads were used MANY times and greatly appreciated, especially this winter. The driving surcingles and lines have been part of our after-school and weekend horse training sessions for our upper-level riders. We have been working with our 3 colts on ground driving to get them ready for this summer’s riding program.
We did not anticipate having to rent a washing station but it ended up being one of the reasons we could actually have some of our programs operating. We included that in our equipment costs even though it was not part of the original grant application.
We paid Wilson Arena $770.00 for our expected arena days. All of our costs including that put us over our budgeted grant amount. However, when we had to cancel those parenting classes at Wilson, we were refunded the money. That left us with a $555.29 remaining balance that we did not spend.
We would like to request that remaining balance be applied to our request for 2O21. Our 2O21 Wilson Arena fees are lower this year because we don't need our 6 teen days there. Our teens are all returning riders this summer and they will have been riding regularly all winter, so they will be ready to go out on the trail right when we start up again. We will be asking for help again with our uniforms but that is all. We understand that the school district is facing budget cuts just as we are, and we believe we can make it through this summer without having to purchase any equipment other than some grooming kits. lt's a belt-tightening year for all of us!
Suggested Action: I move to approve the final report for Horse Warriors as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: This project funded affordable after school programs for working families, in partnership with the Teton Literacy Center. We ran four days of afterschool programming Monday through Thursday, with two of those days in partnership with Teton Literacy Center. Our programs focus on enrichment learning experiences focused on STEAM (Science, Technology, Engineering, Arts, Math) - [see appendix for program overviews]. JHCM is a certified DFS Family Childcare Center and we offered all of our afterschool programs in compliance with DFS requirements. Funding provided the supplies, scholarships, and tools needed to serve our diverse student population.
By the end of the 2020-2021 school year we will have served just over 140 individual families, through 180 individual program spots annually. We have many repeat students who find comfort in our nurturing environment and a connection to our hands-on curriculum. These students often attend more than one session.
Suggested Action: I move to approve the final report for JH Children's Museum Affordable Afterschool Care as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: The summer ArtMobile lands in low-income neighborhoods and public parks, and uses visual, auditory, and interactive prompts for youth to imagine and create. The A1tMobile is facilitated by a trained, paid community mobilizer who translates materials and conducts outreach to our 30% Latinx population. Our art materials vary so young audiences can learn and innovate through sight and touch.
The Art Mobile reached over 500 children and families of all ages this past summer. Additionally, in December we worked with pARTners and the Art Association to deliver brand new art supplies to 200 families, accompanying the food that was distributed to School District youth over the holiday week.
Due to COVID-19, we did not gather and offer in-person aii activities this year. Instead, we offered art supplies and educational prompts created by local museums and arts organizations. Each time we landed the ArtMobile, we followed health and safety protocols - working behind a plexiglass window to hand out supplies, asking participants to remain 6-feet apart, and handing out masks and sanitizer. We were unable to have interns and volunteers which required additional staff time.
We visited Mike Yokel and Powderhorn Parks and Blair Apartments, the Timbers, and Aspen Meadows.
• All marketing was printed in Spanish and English.
• We advertised 25 scheduled neighborhood and park visits
• 500 children, families, and differently-abled people were reached this summer
• 200 families reached in December (with TCSD handing out food)
• Attracted diverse audiences, including children and adults with disabilities
• Summer schedule coordinated with Hole Food Rescue's Sprout Mobile
• Free books provided by Teton Literacy
• Bilingual educational activities provided by local museums and the Art Association
• New this year - we received the donation of a Tahoe to pull the Mobile Studio, valued at over $2500. This vehicle required minimal repairs and saved staff time.
To ensure diverse community participation, Blanca Moye was hired as a community mobilizer to inform families of the program. Billi Harrington from the Art Association's outreach staff directed all outings to deliver supplies to youth. Billi is a familiar face and her presence was a comf01iing and hopeful one for children, families, and differently-abled adults that have worked with her in the past. Billi helped increase outreach to new populations.
In spite of the pandemic, we maintained all planned ArtMobile outings and reached children while increasing participation by community arts and culture organizations. We offered art-making activities, free food, and free books to local children and families in their neighborhoods and at local parks. The A1t Mobile provided free art supplies and guided activities for youth at no cost to participating families close to their homes.
Suggested Action: I move to approve the final report for Jackson Hole Public Art as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: Funds were used to purchase Dr. Dish machine to help players work on shooting form & skills.
Suggested Action: I move to approve the final report for Jackson Hole Youth Basketball as presented.
CONSENT AGENDA
FINAL REPORT
Executive Summary: After discussing the 2021/2022 TCSD #1 Recreation District grant cycle with our board, we have decided to forego a funding request this year. It is our hope that the limited TCSDRD funding will remain available to other community youth programs. We would like to reserve the opportunity to apply again in the future and I have completed the attached report in order to fulfill our obligations for the 2020 award. Please let me know if you or the board would like any other detail.
Description of Project: Grant funds will be used to purchase bicycles in order to create a team “bicycle loan/lease program”. JHYMB will own and maintain the bicycles and then loan/lease to participants in need.
Suggested Action: I move to approve the final report for JH Youth Mountain Biking as presented.
CONSENT AGENDA
FINAL REPORT
Description of project: As our club continues to grow, so do the demands we have for more updated equipment. Traditionally, soccer equipment turnover is a large expense for the club, and items with a short shelf life, such as soccer balls that must continually be replaced.
Jackson Hole Youth Soccer impacts a large segment of our local community. Last year JHYS had approximately 1,050 total registrations for our programs (spring, fall, and winter). In total, JHYS provides healthy after school options for roughly 30% of all kids in local schools. We operate soccer programs year-round, including indoor soccer in the winter and camps during the summer. Our programs provide a positive impact on the education and development of children in the Jackson Hole community. We teach the ethics of hard work, the benefits of teamwork, self and team discipline along with the satisfaction of putting in the effort to achieve goals.
Suggested Action: I move to approve the final report for ORGANIZATION as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: The Skating Club of Jackson Hole's after-school program provides opportunities for skaters age 3-17 to promote the enjoyment of ice skating and athletic achievement.
Suggested Action: I move to approve the final report for Skating Club of Jackson Hole After-School Program as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: The Cooking and Farming camp is a 5-day summer camp located on a local small farm and outdoor kitchen in Jackson, WY. The purpose of this program is for campers and students to learn about local food and producers, and to cook with seasonal, regional, and garden fresh food.
The Cooking & Farming Camp is a truly inspirational program. Imagine twelve children spending an entire week on a small farm, creating meals in an outdoor kitchen, and using the nearby garden as the source for most of the ingredients. Campers cook their way through the week, creating healthy delicious meals from scratch, and culminate the experience by serving up a Friday Feast for their parents. Along the way, participants also learn basic gardening skills like planting, weeding, cultivating and harvesting. From picking fresh herbs to spice up a dish, to cooking fresh garden veggies on an outdoor fire, campers walk away with a deeper appreciation of healthy and local food and food systems.
Due to COVID, Slow Food held just the first of the five schedule 2020 summer camps. A total of 12 children participated in the first camp, down from 72 that were originally had planned. After closing the camp, Slow Food offered an alternative eight-week online cooking class to campers who were not able to participate. A total of 12 additional children participated in this online cooking class.
Suggested Action: I move to approve the final report for Slow Foods in the Tetons Expanded Cooking & Farming Camp as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: Jackson Hole Therapeutic Riding’s traditional in-person programming was not possible in 2020 due to the Coronavirus pandemic. To protect the health and safety of participants, staff, and volunteers, the arena remained closed to the public for the duration of the year. Consequently, the plan outlined in the grant request made to the TCSD Recreation District did not take place as originally anticipated. The shift in service delivery was discussed with and approved by the TCSD Recreation District Board during the grant presentation on June 11, 2020. The following paragraphs describe how services were rendered under the unprecedented circumstances of 2020.
In late March, when it became evident that we would be unable to provide in-person instruction for some time, the JHTR team creatively adapted services to be offered virtually. Our Virtual Engagement Program (VEP) was created using the same guiding principles of all JHTR services. Programming has been offered weekly since April 1 and includes topics and materials that align with the goals and curriculum of our traditional services (e.g., core strength, direct reining vs. neck reining, posture, health and wellness, etc.). Each week, participants receive an email containing a diverse selection of materials centered around the weekly topic. Materials range from instructional videos to slideshows to worksheets, activities and scavenger hunts. For those who do not have access to a computer, printer, or internet, materials are shared via alternate means.
VEP topics were crafted with the intention of aiding the participant in maintaining or further developing the skills they had previously learned at the arena. For many, regression in knowledge, proficiency, and strength is an obstacle we witness once the student returns to the saddle after our off-season (November-April). The instructor-led videos help enable participants to continue practicing applicable skills, as well as build strength, even when in-person lessons are not possible.
While the VEP ensured services were still delivered even when it was not safe to be physically together, it was not the only opportunity made available to TCSD #1 students throughout 2020. As the world learned more about the Coronavirus and restrictions began to ease, JHTR developed a new method of engaging our participants. Individuals of all ages, including TCSD #1 students, were invited to partake in on-site horse visits beginning in June and spanning through September. These 30-minute horse visits allowed participants to maintain social distance from instructors while emotionally and physically connecting with the horse. Visits encouraged students to get outside and away from electronic devices—something that many parents had been struggling with since the onset of the Coronavirus. While with the animals, students could choose to groom, share their concerns and fears, draw, complete one of the many VEP activities, or simply stand in silence petting their favorite horse. For several of our participants, simply having the chance to communicate with someone outside of their household was a tremendous benefit in itself.
In total, 95 individual horse visits took place; of those, 85 were school-aged children enrolled in TCSD. Page 2 of 3 The end of Spring Session 2021 will mark the end of this grant period. We are currently awaiting feedback from the schools as to whether or not they will be able to participate under the current circumstances, but are optimistic that they will return. Students from Jackson Elementary School, Colter Elementary School, Munger Mountain Elementary School, Jackson Hole Middle School and Jackson Hole High School are invited to participate
Suggested Action: I move to approve the final report for Therapeutic Riding as presented.
CONSENT AGENDA
FINAL REPORT
Description of project: This grant provides funding for maintenance and preparation of athletic fields laid out in the Facilities Use Agreement between TCSD #1 and TCJPR. Project enables Parks & Rec to provide safe, clean, functional, quality fields and facilities for TCSD #1 students and community to enjoy from April through November annually. The project is a good example of the ongoing collaboration and partnership between TCSD #1, Teton County, and the Town of Jackson.
Suggested Action: I move to approve the final report for TC Parks & Rec Athletic Field Maintenance and Preparation as presented.
CONSENT AGENDA
FINAL REPORT
Description of project: Provide an after school program that is enriching and safe for everyone.
Suggested Action: I move to approve the final report for TC Parks & Rec Kids Club Afterschool Program as presented.
CONSENT AGENDA
FINAL REPORT
Description of Project: The grant provided funding to purchase communication equipment, first aid equipment, and program specific training for the Jackson Hole Leadership Program and Red Top Summer Wilderness Program.
Suggested Action: I move to approve the final report for Teton Youth and Family Services as presented.
CONSENT AGENDA
APPROVAL OF MINUTES
APPROVAL OF THE MINUTES OF JANUARY 19, 2021
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve the minutes of January 19, 2021 regular meeting as presented.
ADVANCED PLANNING
|
DATE |
Meeting | Location | Time |
| Monday, March 15, 2021 | Recreation District Applications Due | District Office | By 5:00 PM |
| Thursday, March 18, 2021 | Board Review Applications and Request Mill Levy Approval from TCSD#1 BOE | District Office | 1:00 PM |
| Wednesday, April 21, 2021 | TCSD#1 BOE Consideration of Mill Levy Request | District Office | 6:00 PM |
| Tuesday, May 11, 2021 | Awarding of Grants | District Office | 1:00 PM |
| Tuesday, September 14, 2021 | Recreation District Regular Meeting | District Office | 1:00 PM |
MOTION TO ADJOURN