CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, April 21st, 2021 Regular Meeting

EXECUTIVE

Executive Session

April 21, 2021 at 5:00PM

Legal Advice on Land and Litigation 

PLEDGE OF ALLEGIANCE

APRIL 21, 2021 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the April 21, 2021 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Zoe Crisp - Selected as student delegate to represent Wyoming at the 59th Annual United States Senate Youth Program
• Bronc Chefs and Restaurant Managers - State Champions

2. District Leaders' Report 

3. COVID Update

4. Board of Education Moment - "Fluency vs. Proficiency" with Dr. Swentosky

REPORT

STUDENT SCHOOL BOARD MEMBERS

Joshua Machuca Gonzalez - 12th Grade

Sofia Nolan - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. DRAFT Compensation Package FY22

OTHER REPORTS

• Legislative Update - Trustee Bay Teske
• KES Boundary Change Discussion 

ACTION ITEM

JHMS ADDITION AND RENOVATION PROJECT

Executive Summary:  (Please Note:  Budget Information and Recommended Contractor will be added to the staff report on 4/21 after the project bids have been opened.)  The JHMS Addition and Renovation Design is 100% complete and the project went out to bid on March 25th.  For the Board's consideration is: 

• Approval of the Construction Budget and Funding Allocations

• Approval of Proposed General Contractor Selection

With approval at the April 21st meeting the construction will begin in May as currently scheduled. 

The contract for construction will be executed using the SFD Standard Construction Contract.  A copy of the contract is attached for Board information.  

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to complete Base Bids 1-3 & 4 with a budget not to exceed (X), appropriate an additional (x) in Capital Reserve Funds, and approve (x) as the General Contractor for the JHMS Addition and Renovation Project.

ACTION AGENDA

FIRST READ ON POLICY

Executive Summary: Here is an outline of policies with suggested revisions. If approved upon first read, second read will be scheduled at the June 9th, 2021 board meeting.

• JRA - Cumulative Student Records
• GBJ - Personnel Records and Files
• BEC - Executive Sessions
• JE - Student Attendance and Truancy
• JEA - Compulsory Attendance Areas
• JF - Student Admissions

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve First Read on policies JRA, GBJ, BEC, JE, JEA, and JF as presented. 

ACTION ITEM

TCSD #1 RECREATION DISTRICT MILL LEVY REQUEST
                                     

Executive Summary: TCSD #1 Recreation District requested .25 mill levy this pervious year. The Recreation District Board recommends increasing the mill to 1.0. The trustees are tasked with reviewing the recommended 1.0 mill levy and making a final recommendation to be presented to the county commissioners. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Summary Action: I move to approve the TCSD #1 Recreation District 1.0 Mill Levy Request as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2020-2021 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF MARCH 10, 2021 REGULAR MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve Minutes of the March 10, 2021 Regular Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE SESSION

Approval of Executive Session at next regular meeting for the purpose of litigation and personnel discussion.

Suggested Action: I move to approve the request for an Executive Session at the next regular board meeting as presented.

CONSENT AGENDA

MARCH 2021 CHECK REGISTER

Executive Summary: Check Register for March 2021 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the March 2021 check register as presented. 

CONSENT AGENDA

EILEEN HUNTER SCHOLARSHIP DESIGNEES

Executive Summary: Eileen Hunter Scholarship designees letter will be presented to the Board of Trustees for approval as a Consent Agenda item. 

Suggested Action: I move to approve the Eileen Hunter Scholarship designees as presented. 

CONSENT AGENDA

WEBT INSURANCE RENEWAL

Executive Summary: WEBT Insurance Renewal for FY22.

Suggested Action: I move to approve the WEBT Insurance Renewal as presented.

CONSENT AGENDA

TETON SCHOOL DISTRICT IDAHO #401 TUITION

Executive Summary: Out of State Tuition Purchase Order to Teton School District Idaho #401.

Suggested Action: I move to approve the Out of State Tuition Purchase Order to Teton School District Idaho #401, as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings. 

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting. 

ADJOURNMENT