CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, May 12th, 2020 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

MAY 12, 2021 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the May 12, 2021 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Teacher & Staff Of The Year Announcement
• Secondary Principal of the Year for the State of Wyoming - Dr. Scott Crisp

2. District Leaders' Report

3. COVID Update 

4. Board Education Moment - MTSS with Dr. Swentosky

REPORT

STUDENT SCHOOL BOARD MEMBERS

Joshua Machuca Gonzalez - 12th Grade

Sofia Nolan - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update

ACTION ITEM

2022/2023 KELLY ELEMENTARY SCHOOL BOUNDARY ADJUSTMENTS

Executive Summary: Kelly Elementary School has been near capacity in each of the grade level bands for several years and exceeds class sizes expected in the district. The recommendation before the board represents a combination of options considered. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve Kelly Elementary School boundary adjustments beginning 2022/2023 as presented.

ACTION ITEM

FY22 COMPENSATION PACKAGE

Executive Summary: FY22 Compensation Package as presented.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the FY22 Compensation Package as presented.

ACTION ITEM

BUDGET ALLOCATION FOR EMPLOYEE ENGAGEMENT PLAN

Executive Summary: The Employee Engagement Plan was approved in the FY20 Compensation Package. As approved, the TCSD #1 Board of Education will allocate a flat amount to the top 25% of staff for attendance.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the budget allocation for the Employee Engagement Plan, not to exceed $250,000, as presented.

ACTION ITEM

TCSD #1 RECREATION DISTRICT MILL LEVY REQUEST
                                     

Executive Summary: TCSD #1 Recreation District is currently .25 mill levy. The Recreation District Board recommends increasing the mill to 1.0. The trustees are tasked with reviewing the recommended 1.0 mill levy and making a final recommendation to be presented to the county. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Summary Action: I move to approve the TCSD #1 Recreation District Mill Levy Request as presented.

ACTION ITEM

SYNTHETIC TURF REPLACEMENT

Executive Summary:  On March 31st staff issued a Request for Proposals to replace the synthetic turf on three fields located on District property (McIntosh Field and the two fields east of JHHS).  In response TCSD received six proposals.  The Selection Committee recommends FieldTurf to install a dual fiber turf carpet and elite fill system.  The proposed system provides a high quality installation that meets or exceeds safety and durability standards.  The total cost of this system is $1,476,495.  The project will be completed this summer.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve a contract with FieldTurf, not to exceed $1,476,495, with minor modifications as deemed necessary by legal counsel. 

ACTION ITEM

SKATE PARK DESIGN

Executive Summary:  In August 2019, the Board considered a request by Heidi McBride representing the local Skate Park group to expand the Skate Park footprint.  The Board approved the expansion but required the group submit final project plans for approval before starting construction.  In addition, because the Skate Park is located on state land, the District is required to submit an Application For Construction of Improvements to the State before construction begins.  Facilities staff has submitted the necessary application but has yet to receive approval.  Teton County Parks & Recreation Staff is assisting the skate park group with the local planning and permitting process.  The community skate park organization will be responsible for all fundraising/financial responsibilities as well as project management.  Facilities Staff is working closely with the group and will continue to stay up to date with the project through closeout to ensure any District assets impacted by construction are repaired and/or reclaimed.  

1. Staff Report and Questions for Staff
2. Community Input 

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.

3. Board Discussion
4. Vote

Suggested Action: I move to approve the final design of the Skate Park Expansion upon state approval as presented.

ACTION ITEM

MARTIN LANE LEASE AGREEMENT

** Updated 5/10/2021

Executive Summary: TCSD currently leases its property at 1540 Martin Lane to MFD Industrial 1, LLC.  The current three-year lease expires on June 30, 2021.  The lease provides for a 3-year extension option. Staff and legal counsel have met with the current tenant, MFD Industrial 1, LLC to discuss the terms of the lease extension.  The proposed lease terms include an increase in the lease amount from $2,000 to $3,500 per month plus an annual standard consumer price index increase for each of the three years of the lease agreement.  The current leasee uses the parcel for its business purposes while also subleasing the property to other entities/individuals.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the lease extension between TCSD #1 and MFD industrial 1, LLC for the TCSD #1 owned parcel 1540 Martin Lane, in an amount of $3,500 per month, with minor modification deemed necessary by legal counsel. 

ACTION ITEM

2022-2023 SCHOOL YEAR CALENDAR

Executive Summary: Presented for the board's consideration are two calendar options: Starting school on August 31st (before Labor Day) or starting school on September 6th (after Labor Day).  Both calendar meet the state requirements of 175 days for students, 187 days for teachers.  Starting on August 31st results in the last day student being June 13, 2023.  Starting on September 6th results in the last student day being June 16, 2023.  

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the 2022-2023 School Year Calendar with starting on August 31, 2022/starting on September 6, 2022 as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2020-2021 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF APRIL 21, 2021 REGULAR MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve Minutes of the April 21, 2021 Regular Board Meeting as presented. 

CONSENT AGENDA

MINUTES OF APRIL 28, 2021 SPECIAL MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the April 28, 2021 Special Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE SESSION

Approval of Executive Session at next regular meeting for the purpose of litigation and personnel discussion.

Suggested Action: I move to approve the request for an Executive Session at the next regular board meeting as presented.

CONSENT AGENDA

APRIL 2021 CHECK REGISTER

Executive Summary: Check Register for April 2021 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the April 2021 check register as presented. 

CONSENT AGENDA

BUS ROUTES FOR 2021-2022 SCHOOL YEAR

Executive Summary: The Board is requested to review and approve School Year 2021-2022 Bus Routes.

Additionally, according to WDE Chapter 20, Sections 7(b) & 7(c), official, yearly TCSD school board action is required for the approval of any transportation provided to students residing within the "no transportation zone" and for any transportation provided on non-public roadways. 

Suggested Action: I move to approve all proposed bus routes, “no transportation zone” exceptions, and non-public road usage exceptions for the 2021-2022 school year as presented.

CONSENT AGENDA

AROUND THE BEND PURCHASE ORDER

Executive Summary: Shop equipment and tool boxes for improvement and fleet diagnostics as well as shop efficiency.

Suggested Action: I move to approve the Around the Bend Tools, LLC Purchase Order, not to exceed $45,032.50, as presented.

CONSENT AGENDA

SCHWABACHER MEADOWS GROUND LEASE CONTRACTS

Executive Summary: These contracts are for the re-sale of the Schwabacher Meadow properties to TCSD #1 employees. 

Suggested Action: I move to approve the Schwabacher Meadows ground lease contracts, as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings. 

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting. 

ADJOURNMENT