CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, July 7th, 2021 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

JULY 7, 2021 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the July 7, 2021 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

2. District Leaders' Report - District Admin Only

3. Board Education Moment - Professional Learning Communities (PLC's) with Dr. Swentosky

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget Update
2. Federal Funds (COVID) Update

Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Cash Reserve Update

OTHER REPORTS

• Facilities Strategic Plan

TCSD #1 BUDGET HEARING

REVIEW OF COMPREHENSIVE ANNUAL BUDGET FOR FISCAL YEAR 2021-2022

REVIEW OF FISCAL YEAR 2020-2021 BUDGET AMENDMENT

1. Review of Fiscal Year 2021 Budget Amendment
2. Review of Fiscal Year 2021/2022 Budget 
3. Community Input

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

ACTION ITEM

TCSD #1 FY22 COMPREHENSIVE BUDGET

Executive Summary: TCSD #1 Comprehensive budget to include the FY22 Approved Compensation Package. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the TCSD #1 FY22 Comprehensive Budget, as presented.

ACTION ITEMS

TCSD #1 FY21 BUDGET AMENDMENT

Executive Summary: A budget amendment is proposed to increase the FY21 budget by $1,455,000 in order to account for the transfer to the Capital Construction account for capacity and suitability. This amendment also includes a transfer between major function codes within the general fund.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the TCSD #1 FY21 Budget Amendment, as presented

ACTION ITEM

OWNERS REPRESENTATIVE SERVICES

Executive Summary:  The Facilities Department issued an RFP for an Owner's Representative (OR) on June 16 and 23, 2021 in the Jackson Hole News & Guide.  Staff received one proposal from Forsgren Associates for $54,950.  Staff recommends moving forward with Forsgren Associates for the JHMS Project.  The State of Wyoming earmarked $17,847 in funding for OR Services for the JHMS project and approved the use of Major Maintenance Funds to supplement the effort.  Staff proposes to use $37,103 in Major Maintenance funds and $17,847 in State Funds for this scope of work.  The District is required to use a standard State of Wyoming contract for this scope of work.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the selection of Forsgren Associates for Owners Representative Services for the JHMS Addition & Renovation Project, not to exceed $37,103.00 out of major maintenance funds, as presented.

CONSENT AGENDA

CONSULTING FEES FOR NAVIGATE LLC

Executive Summary: This proposed scope of work is for Navigate, LLC to provide technical assistance to help Teton County School District #1 create a 5-10 housing strategy to provide places to live for District employees.  Primary responsibilities are to provide guidance to District leadership to enable them to thoughtfully craft a housing strategy plan that meets objectives of the organization and offer technical analysis at key stages of the housing strategy process to inform decision making.

A proposed six-month process to create a housing strategy plan is summarized below. The key steps contain Navigate’s scope of work and deliverables, with deadlines designed to coincide with monthly board meetings, streamlining progression.

WEBSITE navigatejh.com

Suggested Action: I move to approve the consulting fees for Housing Scope of Work with Navigate, LLC, not to exceed $36,000.00, as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2020-2021 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF JUNE 9, 2021 REGULAR MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the June 9, 2021 Regular Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE SESSION

Approval of Executive Session at next regular meeting for the purpose of litigation and personnel discussion.

Suggested Action: I move to approve the request for an Executive Session at the next regular board meeting as presented.

CONSENT AGENDA

JUNE 2021 CHECK REGISTER

Executive Summary: Check Register for June 2021 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the June 2021 check register as presented. 

CONSENT AGENDA

MEDIATION SETTLEMENT AGREEMENT

Executive Summary: As discussed in Executive Session, this is the mediation settlement agreement to be approved by the Board of Trustees.

Suggested Action: I move to approve the mediation settlement agreement as discussed in Executive Session.

CONSENT AGENDA

LONG MECHANICAL SOLUTIONS HVAC SYSTEM SUPPORT CONTRACT

Executive Summary: The HVAC equipment in all TCSD #1 buildings are managed using automated building control systems. TCSD #1 contracts with LONG Mechanical Solutions to support Facilities Department staff manage and maintain the software and hardware of the Niagara Building Management System.  

The proposed contract renews the agreement for one year.  Staff recommends continuing to contract with LONG Mechanical Solutions because of their institutional knowledge with TCSD's facilities and their expertise with Niagara Controls. 

Suggested Action: I move to approve the HVAC System Support Contract with LONG Mechanical Solutions, not to exceed $29,820.00, as presented with minor modification suggested by legal counsel.

CONSENT AGENDA

SELECTION OF JORGENSEN ENGINEERING

Executive Summary:  The Facilities Department issued a call for bids for Construction Material Testing & Inspections (CMTI) for the JHMS Additions and Renovation Project and received one proposal from Jorgensen Engineering for $20,920.  CMTI is required for all construction projects funded by the Wyoming Construction Department and the cost for this scope of work will be paid for with state funds allocated for the JHMS Additions & Renovation project.  The District is required to use the State's standard contract for this scope of work.

Suggested Action: I move to approve selection of Jorgensen Engineering as the contractor for material testing & inspections for the JHMS additions and renovation project.

CONSENT AGENDA

LEXIA LEARNING SYSTEM LLC PURCHASE ORDER

Executive Summary: Lexia® Core5® Reading supports educators in providing differentiated literacy instruction for students of all abilities in grades pre-K–5. Lexia’s research-proven program provides explicit, systematic, personalized learning in the six areas of reading instruction, targeting skill gaps as they emerge, and providing teachers with the data and student-specific resources they need for individual or small-group instruction.

Suggested Action: I move to approve the Lexia Learning Systems LLC Purchase Order, not to exceed $28,000.00, as presented. 

 CONSENT AGENDA 

POWERSCHOOL GROUP LLC PURCHASE ORDER

Executive Summary: Performance Matters is an assessment platform and test item bank that allows teachers to collect and organize formative and summative assessment data so that it's actionable for teachers and PLCs. An assessment platform is necessary for effective implementation of a standard referenced learning and standard referenced reporting system. In addition, the analytics platform provides an early warning system for combining attendance, behavior, and academics in one place at the individual student, classroom, school, and district level. 

Suggested Action:  I move to approve the PowerSchool GROUP LLC Purchase Order, not to exceed $31,395.00, as presented. 

 CONSENT AGENDA

DREAMBOX LEARNING PURCHASE ORDER

Executive Summary: Renewal of the Virtual School User ban. This is a district user band to be used across all 9 schools. It provides access for up to 1,600.00 students.

Suggested Action:   I move to approve the Dreambox Learning Purchase Order, not to exceed $27,895.00, as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings. 

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting. 

ADVANCED PLANNING 

ADJOURNMENT