CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, August 11th, 2021 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

AUGUST 11, 2021 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the August 11, 2021 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

1. Fund for Public Education - FUN FEST, August 28th from 11AM - 2PM at the TCSD #1 District Office Grounds
2. School Preparations

2. District Leaders' Report - District Admin Only

3. Board Education Moment - Preschool to Kindergarten Transition with Alex Goe & Dr. Swentosky

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. Federal Funds Update

OTHER REPORTS

• Facilities Strategic Plan
  • Draft Facilities Strategic Plan Schedule - Link Added 8/11/2021
• Smart Start Plan - Link Updated 8/11/2021

ACTION AGENDA

FIRST READ ON POLICIES

Executive Summary: Here is an outline of the following policies:

• DGA, Authorized Signatures (Revised)
• DECA, Time-Effort Reporting and Oversight (New)

If approved upon first read, second read for policies DGA and DECA will be scheduled at the October 13th, 2021 board meeting.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

1. Board Discussion

2. Vote

Suggested Action: I move to approve the first read of policies DGA, Authorized Signatures and DECA, Time-Effort Reporting and Oversight as presented.

ACTION AGENDA

SECOND READ OF POLICY

Executive Summary: Here is an outline of policy EEAEA, Transportation Personnel Mandatory Drug and Alcohol Testing. This new policy will replace the current policies: EEAEA and EEAEA-R.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve second read of policy EEAEA, Transportation Personnel Mandatory Drug and Alcohol Testing, as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2020-2021 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF JULY 7, 2021

Suggested Action: I move to approve Executive Meeting Minutes of July 7, 2021 as presented. 

CONSENT AGENDA

MINUTES OF JULY 7, 2021 REGULAR MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve Minutes of the July 7, 2021 Regular Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE SESSION

Approval of Executive Session at next regular meeting for the purpose of litigation and personnel discussion.

Suggested Action: I move to approve the request for an Executive Session at the next regular board meeting as presented.

CONSENT AGENDA

JULY 2021 CHECK REGISTER

Executive Summary: Check Register for July 2021 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the July 2021 check register as presented. 

CONSENT AGENDA

2021-22 RELATED SERVICES AGREEMENTS 

Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in each agreement, and the Contractor is willing to render the services under the terms provided.

Suggested Action: I move to approve the 2021-22 Related Services Agreements as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: The following Trustee has requested travel. 

Trustee Bay Teske, Joint Education Committee​​​

Suggested Action: I move to approve the Board of Trustee travel request as presented.

CONSENT AGENDA

INDEPENDENT CONTRACT AGREEMENT

ALIFER LLC d/b/a TINY HANDS

Executive Summary: Yurena Aliaga will continue to be the TCSD#1 Cubs Program Director. 

Suggested Action: I move to approve the Independent Contract Agreement, Alifer LLC d/b/a Tiny Hands, not to exceed $67,716.00 as presented.

CONSENT AGENDA

SOLUTION TREE INC. PURCHASE ORDERS

Executive Summary: These workshops and corresponding support will help MMES, AES, MES, and KES further develop their instructional capacity and continuously improve their PLC implementation and improve student outcomes. 

Suggested Action: I move to approve the Solution Tree Inc. Purchase Orders, not to exceed $36,000.00 as presented. 

 CONSENT AGENDA

IMAGINE LEARNING INC PURCHASE ORDER

Executive Summary: Imagine Language & Literacy is an adaptive learning solution in English and Spanish that accelerates reading and language proficiency for students in grades K-5. Designed to supplement core literacy instruction, Imagine Language & Literacy provides instruction and practice in all four domains of literacy-reading, writing, listening, and speaking with a focus on academic vocabulary and knowledge building. Imagine Math Facts is a game-based software that offers teachers an effective way to teach math facts intensely, solving the math fluency puzzle and building a critical pre-algebra foundation. Imagine Reading will be used as our new Middle School reading intervention program. Imagine Reading includes teacher-led instruction, online student practice, facilitated classroom discussion, and group projects. All 4 programs are research-based and will be effective for both in class and distance learning options. 

Suggested Action: I move to approve the Imagine Learning Inc. Purchase Order, not to exceed $56,299.99 as presented.

CONSENT AGENDA

POWERSCHOOL RENEWAL PURCHASE ORDER

Executive Summary: Annual renewal of Student Information System, Powerschool.

Suggested Action: I move to approve the Powerschool Renewal Purchase Order, not to exceed $50,124.54, as presented.

CONSENT AGENDA

WYOMING DEPARTMENT OF HEALTH CONTRACT

UPDATED AGREEMENT 8/11/2021

Executive Summary: The attached draft agreement between TCSD #1 and Wyoming Department of Health outlines the reimbursement for Nursing Services at TCSD #1 through June 30, 2022 for the purposes of COVID Mitigation. 

Suggested Action: I move to approve the contract with the Wyoming Department of Health for reimbursement of Nursing Services through June 30, 2022 for the purposes of COVID Mitigation, with minor changes deemed necessary upon legal review. 

CONSENT AGENDA ITEM

Approval of Navigate 360 EMS Services

Executive Summary: Navigate 360 provides an Emergency Management Suite platform that includes mapping of all TCSD schools for emergency response as well as digitizing our crisis plans, making them more actionable at the building level.  The system also syncs with our Student Information System, PowerSchool, to support student "checkin" in the event of an emergency.   

Suggested Action: I move to approve the contract with Navigate 360 for their Emergency Management Suite platform, in an amount, not to exceed $60,437.50.

CONSENT AGENDA

GEITTMANN LARSON SWIFT LLP LEGAL SERVICES RETAINER

Executive Summary: Annual Retainer for legal services.

Suggested Action: I move to approve the Geittmann Larson Swift LLP FY22 Legal Services Retainer Purchase Order, not to exceed $60,000 as presented.

CONSENT AGENDA

SCHOOL RESOURE OFFICER THROUGH TOWN OF JACKSON

Executive Summary: Annual contract with the Town of Jackson for a School Resource Officer (SRO).

Suggested Action: I move to approve the Resource Officer through the Town of Jackson Purchase Order, not to exceed $65,000.00 as presented. 

CONSENT AGENDA

SCHOOL RESOURCE OFFICER THROUGH TETON COUNTY SHERIFF'S OFFICE

Executive Summary: Annual contract with the Town County Sheriff's Office for a School Resource Officer (SRO).

Suggested Action: I move to approve the School Resource Officer through Teton County Sheriff's Office Purchase Order, not to exceed $65,000.00 as presented.

CONSENT AGENDA

HOUGHTON MIFFLIN HARCOURT PUBLISHING CO PURCHASE ORDER

Executive Summary: JHMS ELD curriculum purchase will target language development with a more strategic focus to meet the language needs of TCSD #1 long-term ELL students. This curriculum is aligned to the new WIDA standards and has a strong writing component. 

Suggested Action:  I move to approve the Houghton Mifflin Harcourt Publishing Co Purchase Order, not to exceed $36,987.00 as presented. 

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings. 

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting. 

ADVANCED PLANNING 

ADJOURNMENT