CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, September 8th, 2021 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

SEPTEMBER 8, 2021 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the September 8, 2021 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1.  Honoring Rylee McCollum

2.  Celebrations

• Start of the 2021/2022 School Year
• Update on Enrollment

3. District Leaders' Report 

4. Board of Education Moment - What is WY-TOPP with Dr. Swentosky & Karen Wattenmaker

REPORT

STUDENT SCHOOL BOARD MEMBERS

Welcome to the 2021/2022 Student School Board Members!

Colin Reese - 12th Grade

Jesica Tzompa Martinez - 12th Grade

Sarah Schweitzer - 12th Grade

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. COVID Federal Funds Update

OTHER REPORTS

• WY-TOPP Review with Karen Wattenmaker

• Facilities Strategic Plan - Update with Dan Odasz, Plan One Architects 

• Housing Consultant Report - Update with Christine Walker, Navigate, LLC

• Insurance Presentation - Update with Steve Manley, Hub Insurance

  • Discussion regarding reducing liability coverage and increase cyber ransom liability

• Review Smart Start Plan

  • Proposed Board Edits - Smart Start Plan

ACTION ITEM

CHANGE ORDER TO EXTEND THE JHMS INTERIOR DEMOLITION START DATE

Executive Summary: The substantial completion date of the classroom addition was extended at bid time to June 1, 2022 because the contractor was unable to procure metal joists until January 2022 due to the national steel shortage.  As a result, the schedule for the demolition of two classrooms on the North side of the commons and the construction of a new corridor through the existing orchestra room was adjusted to a start date of March 2022.  There are many challenges to safely completing this work while school is in session because the rooms are centrally located and major circulation paths will become unusable.  A diagram of the demolition and reconstruction area is attached.  The Project Team worked with Century Contractors to evaluate options to complete this work.  It was determined that the least disruptive options for students and staff was to modify the schedule so that the demolition and reconstruction work occurs after the end of the school year on June 13th.  In response, staff requested Century evaluate the fiscal impact of moving the start date of the demolition and reconstruction of that space into an expanded Commons area. 

Century Contractors estimates it will take up to 60 days to complete the scope of work, and they will charge a daily rate of $596.97 to cover their General Conditions.  The total cost of this schedule change will not exceed $35,818.  Staff feels this is a reasonable cost and recommends adjusting the schedule accordingly.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve a Change Order for the JHMS Addition & Renovation Project to extend the interior demolition scope through August 1, 2022 in an amount not to exceed $35,818.00, as presented.

ACTION AGENDA

MARKET RATE PRESSURE ADJUSTMENT FOR RECRUITMENT AND RETENTION

Executive Summary: TCSD #1 Human Resources office has conducted an investigation of local market starting wages. This pressure adjustment would bring our lowest salaries within range of similar positions in Teton County.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the Market Rate Pressure Adjustment for recruitment and retention of Paraprofessionals, Early Education Professionals, Food Service Professionals, Maintenance Technicians, and Custodians, not to exceed $250,000.00, as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

UPDATED 9/7/2021

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF AUGUST 11, 2021 REGULAR MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve Minutes of the August 11, 2021 Regular Board Meeting as presented. 

CONSENT AGENDA

MINUTES OF AUGUST 25, 2021 SPECIAL MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve Minutes of the August 25, 2021 Special Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF AUGUST 11, 2021

Suggested Action: I move to approve Executive Meeting Minutes of August 11, 2021 as presented. 

CONSENT AGENDA

EXECUTIVE SESSION

Approval of Executive Session at next regular meeting for the purpose of litigation and personnel discussion.

Suggested Action: I move to approve the request for an Executive Session at the next regular board meeting as presented.

CONSENT AGENDA

AUGUST 2021 CHECK REGISTER

Executive Summary: Check Register for August 2021 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the August 2021 check register as presented. 

CONSENT AGENDA

2021-22 RELATED SERVICES AGREEMENT 

Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in each agreement, and the Contractor is willing to render the services under the terms provided.

Suggested Action: I move to approve the 2021-22 Region V BOCES Special Education Tuition Services Agreement as presented.

CONSENT AGENDA

REGION V BOCES PURCHASE ORDER

Executive Summary: 2021-22 Special Education tuition services agreement from 7/1/21-6/30/22 for tuition and related services, including transportation for WISER 79421733 AHC.

Suggested Action: I move to approve the Region V BOCES purchase order, not to exceed $130,151.70 as presented. 

CONSENT AGENDA

FY22 OUT OF STATE TUITION RATE

Executive Summary: TCSD #1 Out of state Tuition Rate is based on the total operating cost of the district for 2021-2022.

Suggested Action: I move to approve the FY22 Out of State Tuition Rate as presented.

CONSENT AGENDA

SEWER OPERATOR AGREEMENT

Executive Summary: Rendezvous Engineering has been providing operation, maintenance, and management for the Munger Mountain Sewer line since 2019.  Staff requests the Board renew the contract for a term of three years. This expense is included in the 2021-2022 budget.

Suggested Action: I move to approve the MMES Sewer Line Operation, Maintenance & Management Service Agreement with Rendezvous Engineering, not to exceed $83,000.00, as presented with minor modifications as suggested by legal counsel.

CONSENT AGENDA

REIMBURSEMENT FOR PRIVATE TRANSPORTATION OR MAINTENANCE OF ISOLATED PUPILS

Executive Summary: Isolation payments are authorized under statute in instances where a student resides in the District but in an area not serviced by the Transportation Department. While there is no fiscal impact associated with the approval of the applications; fiscal impacts will occur each month as the beneficiaries apply for mileage reimbursements. TCSD #1 is reimbursed by the State for these funds at 100%.

Suggested Action: I move to approve the attached Applications for Isolated Pupil Reimbursement for the 2021-2022 school year as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting. 

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings. 

ADVANCED PLANNING 

ADJOURNMENT