- Subject
- 3. Pledge of Allegiance
- Meeting
- Nov 10, 2021 - TCSD #1 Board of Education Listening Session & Regular Meeting - 5:00 PM
- Category
- B. Call to Order
- Type
- Procedural
PLEDGE OF ALLEGIANCE
File Attachments
LISTENING SESSION
LONG RANGE FACILITIES STRATEGIC PLAN
Facilities Strategic Plan
Community Input -
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
CALL MEETING TO ORDER
Teton County School District #1 Board of Education Regular Meeting
Wednesday, November 10th, 2021 Regular Meeting
EXECUTIVE
PLEDGE OF ALLEGIANCE
NOVEMBER 10, 2021 AGENDA
Regular Meeting - 6:00 PM
TCSD#1 Administration Office
1235 Gregory Lane
Suggested Motion: I move to approve the November 10, 2021 Regular Meeting Agenda as presented.
SUPERINTENDENT'S REPORT
Superintendent Dr. Gillian Chapman
Update / Report
1. Fund for Public Education Report - Executive Director Jennifer Jellen to Present
2. Individual Cross Country Champions - Activities Director Mike Hansen to Present
3. District Leaders' Report
REPORT
STUDENT SCHOOL BOARD MEMBERS
Jesica Tzompa Martinez - 12th Grade
Sarah Schweitzer - 12th Grade
Colin Reese - 12th Grade
PRESENTATION
FISCAL MANAGEMENT COMMITTEE REPORT
JANINE BAY TESKE, TREASURER
BILL SCARLETT, VICE CHAIRMAN
JENNIFER ZUNG, TRUSTEE
Community Input on APR ESSER (III) Draft Plan - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
OTHER REPORTS
ACTION
FY21 FINANCIAL AUDIT
Executive Summary: Presentation of the FY21 Financial Audit for the Teton County School District #1.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the FY21 Financial Audit as presented.
ACTION ITEMS
WYOMING ASSOCIATION OF SCHOOL ADMINISTRATORS
2021/2022 ADVOCACY PRIORITIES
Executive Summary: The Wyoming Association of School Administrators (WASA) 2021/2022 Legislative Priorities are presented for the TCSD #1 Board of Trustees review and approval.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the Wyoming Association of School Administrators 2021/2022 Advocacy for Legislative Priorities as presented.
ACTION ITEM
PURCHASE A NEW GRANDSTAND AND PRESS BOX STRUCTURE PACKAGE
Executive Summary: The grandstand structure at McIntosh Stadium is approximately 30+ years old. The stadium consists of a steel structure with aluminum decking on top. The age of the Press Box is unknown. In June 2021 the Facilities Department hired an engineering firm to perform an inspection on grandstands. The engineers report highlighted the following concerns:
- Access to the existing press box does not meet safety and code requirements.
- The aluminum decking is showing signs of fatigue and needs to be replaced
- Egress and accessibility do not meet current code requirements
- The structural system is in acceptable condition and there are no signs of fatigue or potential failures
- The report recommends that a new structure be erected to replace the current structure as soon as funding can be made available.
Staff believes it is more cost-effective to replace the grandstand and press box rather than repair and adapt the existing structure to meet code requirements and program needs. In addition, replacing the grandstand will allow the District to relocate the structure to the west side of the track which will improve the visibility for home spectators and aligns with the draft Stadium Master Plan.
Staff recommends replacing the grandstand during summer 2022. To ensure the project can move forward this coming summer and to address concerns with the nationwide procurement issues, staff is requesting approval of the purchase of the grandstand and press box package so that it may be ordered this winter.
Staff continues to work with Plan One Architects and others to develop an estimate for the complete project scope and to prepare the appropriate bid documents. The Project team will present the full project budget as soon as it is available.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Suggested Action: I move to approve the purchase of a new Grandstand & Press Box Structure Package, as presented with minor modifications deemed necessary by legal counsel.
ACTION ITEM
FACILITIES USE AGREEMENT
TETON COUNTY PARKS AND RECREATION
Executive Summary: The Facilities Use Agreement between TCSD #1 and Teton County Parks and Recreation updates the previous agreement first approved in 2009 and amended in 2012. This was reviewed collaboratively and represents the transition to TCSD #1 to consider rental agreements for district fields and district facilities. Appendix A will outline service levels that will be agreed upon by administrators of both parties.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the Facilities Use Agreement with Teton County Parks and Recreation as presented, subject to minor modifications deemed necessary by legal counsel.
ACTION ITEM
AMENDMENT TO TCSD #1 SMART START PLAN
Executive Summary: The following amendments to the TCSD #1 Smart Start Plan, if approved, will go into effect starting January 1, 2022.
SMART START PLAN
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the amendment to the TCSD #1 Smart Start Plan that will go into effect January 1, 2022, as presented.
CONSENT AGENDA
STAFFING CONSIDERATIONS AND REPORTS
Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes.
Suggested Action: I move to approve the Staffing Considerations and Reports as presented.
CONSENT AGENDA
MINUTES OF OCTOBER 13, 2021 REGULAR MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve Minutes of the October 13, 2021 Regular Board Meeting as presented.
CONSENT AGENDA
EXECUTIVE MEETING MINUTES OF OCTOBER 13, 2021
Suggested Action: I move to approve Executive Meeting Minutes of October 13, 2021 as presented.
CONSENT AGENDA
MINUTES OF OCTOBER 27, 2021 REGULAR MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve Minutes of the October 27, 2021 Regular Board Meeting as presented.
CONSENT AGENDA
EXECUTIVE MEETING MINUTES OF OCTOBER 27, 2021
Suggested Action: I move to approve Executive Meeting Minutes of October 27, 2021 as presented.
CONSENT AGENDA
OCTOBER 2021 CHECK REGISTER
Executive Summary: Check Register for October 2021
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the October 2021
CONSENT AGENDA
TCSD #1 SUPERINTENDENT'S CONTRACT
Executive Summary: This contract is for the term beginning July 1, 2022 through June 30, 2026.
Suggested Action: I move to approve the TCSD #1 Superintendent's Contract as presented.
CONSENT AGENDA
CENTER FOR THE ARTS SUBLEASE AGREEMENT
Executive Summary: This is a lease agreement between TCSD #1 and Center for the Arts for office space within Center for the Arts. TCSD #1 is not currently utilizing the space and Center for the Arts has requested to lease it from TCSD #1.
Suggested Action: I move to approve the sublease agreement with Center for the Arts as presented.
CONSENT AGENDA
COLLEGEBOARD PURCHASE ORDER
Executive Summary: TCSD #1 contracts with CollegeBoard for AP Exams. TCSD #1 funds AP Exams for any student enrolled in Advanced Placement Courses.
Suggested Action: I move to approve the CollegeBoard Purchase Order, not to exceed $39,350.00, as presented.
CONSENT AGENDA
BOARD MEMBER TRAVEL
Executive Summary: The following trustee has requested travel.
Janine Bay Teske - Joint Education Committee Meeting & Wyoming School Board Association Delegate Assembly
Suggested Action: I move to approve the requested board member travel as presented.
PUBLIC COMMENT
The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
REVIEW OF MEETING
The Board of Trustees may use this time to discuss this meeting.
FUTURE AGENDA ITEMS / SCHEDULING / TOPICS
The Board of Trustees may use this time to discuss requests for futures agenda items, scheduling changes, or topics to be discussed at future regular meetings.
ADVANCED PLANNING
| November 12, 2021 | Intervention / Synchronous Day / CREST Provided |
| November 22 - November 23, 2021 | Conference Trade Days - No School |
| November 24 - November 26, 2021 | Thanksgiving Break - No School |
| December 1, 2021 | BOE Governance Meeting |
| December 8, 2021 | BOE Regular Meeting |
| December 20 - December 21, 2021 | Teacher Inservice - No School |
| December 22 - December 31, 2021 | Winter Break - No School |
ADJOURNMENT