- Subject
- 3. Pledge of Allegiance
- Meeting
- Dec 8, 2021 - TCSD #1 Board of Education Regular Meeting - 6:00 PM
- Category
- A. Call to Order
- Type
- Procedural
PLEDGE OF ALLEGIANCE
File Attachments
CALL MEETING TO ORDER
Teton County School District #1 Board of Education Regular Meeting
Wednesday, December 8th, 2021 Regular Meeting
EXECUTIVE SESSION
LITIGATION
Executive Session will be held December 8, 2021 at 5:15PM, pursuant to W.S. 16-4-405(a)(iii) consideration of proposed litigation and pursuant to W.S. 16-4-405(a)(vii) consideration of purchase of real estate.
PLEDGE OF ALLEGIANCE
Code: BDA
SCHOOL BOARD ORGANIZATIONAL MEETING
An organizational meeting of the Board of Trustees shall be held at the first regular meeting after December 1. The meeting shall be called to order by the current chairman of the Board of Trustees, or the vice chairman in his/her absence.
The first order of business shall be the election of officers in the following order: Chairman, Vice-Chairman, Clerk, and Treasurer.
Election shall be by voice vote or show of hands. Nominations shall be made from the floor. A nominee must receive a majority vote of Board Trustees for election to office. Should no nominee receive a majority vote, the election shall proceed until a member is elected.
Legal Reference – W.S. § 21-3-110(a)(iii)
| ELECTION OF OFFICERS | |
| 2021 | 2022 |
| Chairman: Keith Gingery | Chairman: Keith Gingery |
| Vice-Chair: Bill Scarlett | Vice-Chair: Bill Scarlett |
| Clerk: Betsy Carlin | Clerk: Betsy Carlin |
| Treasurer: Janine Bay Teske | Treasurer: Janine Bay Teske |
COMMITTEE AND LIAISON APPOINTMENTS FOR 2022
Board Organization Chart 2022 - Committees and Liaisons
DECEMBER 8, 2021 AGENDA
Regular Meeting - 6:00 PM
TCSD#1 Administration Office
1235 Gregory Lane
Suggested Motion: I move to approve the December 8, 2021 Regular Meeting Agenda as presented.
SUPERINTENDENT'S REPORT
Superintendent Dr. Gillian Chapman
Update / Report
1. Celebrations
2. District Leaders' Report
3. Educational Moment with Dr. Swentosky - Guaranteed and Viable Curriculum (GVC)
REPORT
STUDENT SCHOOL BOARD MEMBERS
Colin Reese - 12th Grade
Jesica Tzompa Martinez - 12th Grade
Sarah Schweitzer - 12th Grade
PRESENTATION
FISCAL MANAGEMENT COMMITTEE REPORT
JANINE BAY TESKE, TRUSTEE
BILL SCARLETT, TRUSTEE
JENNIFER ZUNG, TRUSTEE
Community Input on APR (American Rescue Plan) - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
OTHER REPORTS
Community Input on Smart Start Plan - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
ACTION ITEM
2022 BOARD MEETING SCHEDULE
Executive Summary: 2022 Board Meeting Schedule
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the 2022 Board Meeting Schedule as presented.
ACTION ITEM
SECOND READ OF POLICIES
Executive Summary: Here is an outline of the following policies:
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve second read of policies JLCC, Infectious Disease, IHBAE-R, Least Restrictive Environment (LRE) Regulation, and IHBAC, Special Education Program Options and Oversight as presented.
ACTION ITEM
LONG RANGE FACILITIES PLAN
Executive Summary: The long range facilities plan the board will vote to agree upon may include the following:
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve long range facilities plan as presented.
ACTION ITEM
AWARD OF BID GRANDSTAND AND PRESS BOX STRUCTURE PACKAGE
Executive Summary: TCSD#1 advertised in the news and guide for 2 weeks and received one bid for the material required to build the new grandstand structure on the west side of McIntosh Stadium, that bid is attached. The grandstand structure at McIntosh Stadium is approximately 30+ years old. The stadium consists of a steel structure with aluminum decking on top. The age of the Press Box is unknown. In June 2021 the Facilities Department hired an engineering firm to perform an inspection on grandstands. The engineers report highlighted the following concerns:
Staff believes it is more cost-effective to replace the grandstand and press box rather than repair and adapt the existing structure to meet code requirements and program needs. In addition, replacing the grandstand will allow the District to relocate the structure to the west side of the track which will improve the visibility for home spectators and aligns with the draft Stadium Master Plan.
Staff recommends replacing the grandstand during summer 2022. To ensure the project can move forward this coming summer and to address concerns with the nationwide procurement issues, staff is requesting approval of the purchase of the grandstand and press box package so that it may be ordered this winter.
Staff continues to work with Plan One Architects and others to develop an estimate for the complete project scope and to prepare the appropriate bid documents. The Project team will present the full project budget as soon as it is available.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Suggested Action: I move to approve the award of bid for a new Grandstand & Press Box Structure Package from Tutt Construction not to exceed $650,000 as presented.
ACTION ITEM
MARTIN LANE EASEMENT REQUEST
Executive Summary: The Town of Jackson is requesting utility easement be added to the existing pathway easement that already exists at the 1540 Martin Lane lot. The purpose of the easement is to install thaw wells to prevent anchor freezing and associated winter flooding along Flat Creek. The Town does not anticipate that the addition of the thaw well utility will impact the future construction of a pathway within the current easement. Lower Valley Energy will also need to access the utility easement to provide underground electricity for the thaw well.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Suggested Action: I move to approve the Martin Lane easement request as presented pending legal review.
ACTION ITEM
WYOMING GOVERNMENT INVESTMENT FUND RESOLUTION
Executive Summary: The Wyoming Government Investment Fund (“WGIF” or the “Fund”) was created July 1, 1996 to provide cash-management investments designed exclusively for Wyoming public entities. In addition, the Fund provides municipal investors with a full range of effective tools for meeting their cash flow and investment needs, including comprehensive investment management services, education and support. WGIF is sponsored by the Wyoming School Boards Association ("WSBA") and the Wyoming Association of Municipalities ("WAM").
In order for TCSD #1 to participate in this program we must have a board approved resolution to do so. This will allow TCSD #1 to invest in WGIF managed liquid assets as well as fixed rate/fixed term pools. Participation in WGIF would also allow TCSD #1 to set up a 457(f) account for deferred compensation.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the Wyoming Government Investment Fund Resolution as presented.
CONSENT AGENDA
STAFFING CONSIDERATIONS AND REPORTS
Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes.
Suggested Action: I move to approve the Staffing Considerations and Reports as presented.
CONSENT AGENDA
MINUTES OF NOVEMBER 10, 2021 REGULAR MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve Minutes of the November 10, 2021 Regular Board Meeting as presented.
CONSENT AGENDA
NOVEMBER 2021 CHECK REGISTER
Executive Summary: Check Register for November 2021
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the November 2021
CONSENT AGENDA
EXECUTIVE SESSION: LITIGATION
Executive Summary: Executive Session will be held December 8th, 2021 at 5:15PM pursuant to W.S. 16-4-405 (a)(iii), consideration of litigation to which the governing body is a party.
Suggested Action: I move to approve the litigation agreement discussed in Executive Session as presented with minor modifications deemed necessary by legal counsel.
CONSENT AGENDA
FOOD SERVICE BUDGET TRANSFER
Executive Summary: Food service transfer in the
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the Food Service budget transfer in the amount of $34,975.72 as presented.
CONSENT AGENDA
3B CONSTRUCTION CONTRACT
Executive Summary: The Facilities Department contracts snow removal services at select schools to ensure snow removal is completed by 7AM on school days. 3B Construction provides snow removal at Munger Mountain Elementary School and roadway sanding at 8 locations.
Suggested Action: I move to approve the contract with 3B Construction for Snow Removal Services, not to exceed $50,000, as presented with minor modifications as suggested by legal counsel.
CONSENT AGENDA
MULLIGAN'S IRRIGATION AND LANDSCAPING CONTRACT
Executive Summary: The Facilities Department contracts snow removal services at select schools to ensure snow removal is completed by 7AM on school days. Mulligan's provides snow removal at Davey Jackson and Wilson Elementary Schools.
Suggested Action: I move to approve the contract with Mulligan's Irrigation and Landscape for Snow Removal Services, not to exceed $35,000, as presented with minor modifications as suggested by legal counsel.
CONSENT AGENDA
DAYTON CONSTRUCTION CONTRACT
Executive Summary: The Facilities Department contracts snow removal services at select schools to ensure snow removal is completed by 7AM on school days. Dayton Construction provides snow removal at Alta Elementary School.
Suggested Action: I move to approve the contract with Dayton Construction for Snow Removal Services, not to exceed $20,000, as presented with minor modifications as suggested by legal counsel.
PUBLIC COMMENT
The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
FUTURE AGENDA ITEMS / SCHEDULING / TOPICS
The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.
REVIEW OF MEETING
The Board of Trustees may use this time to discuss this meeting.
ADVANCED PLANNING
| December 20 - December 21, 2021 | Teacher Inservice - No School |
| December 22 - December 31, 2021 | Winter Break - No School |
ADJOURNMENT