CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, January 12th, 2022 Regular Meeting

EXECUTIVE

Executive Session at 5:00PM - Pursuant to 16-4-405(a)(ii) consideration of personnel issue and pursuant to W.S. 16-4-405(a)(ix), consideration of advice from legal counsel classified as confidential by law.

PLEDGE OF ALLEGIANCE

JANUARY 12, 2022 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the January 12, 2022 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

2. District Leaders' Report 

3. Educational Moment with Dr. Swentosky & Pier Trudelle

1. Using Grant Funding to Extend and Improve District Initiatives

REPORT

STUDENT SCHOOL BOARD MEMBERS

Colin Reese - 12th Grade

Jesica Tzompa Martinez - 12th Grade

Sarah Schweitzer - 12th Grade

STUDENT SCHOOL BOARD PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. Federal Funds Update
3. ESSER III/ American Recovery Plan (ARP)

OTHER REPORTS

• Jackson Hole Middle School Projects - Update with Joe Boulton, Forsgren
• TCSD #1 Recreation District Discussion 
  • $300,000.00 Maintenance Projects
  • Playgrounds
  • TCSD #1 Recreation District becoming part of TCSD #1 Board
• Prioritizing TCSD Projects for funding from Fund for Public Education - Jennifer Jellen

ACTION AGENDA

POTENTIAL CHANGES TO SMART START PLAN

Executive Summary: The Board of Trustees will consider potential changes to the Smart Start Plan. Proposed changes include a mask requirement for all employees and children over the age of two years old at TCSD #1 Cubs and Grizzlies daycare programs and TCSD #1 will no longer accept positive antibody test results. 

SMART START PLAN

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the changes to the Smart Start Plan as presented.

ACTION AGENDA

FIRST READ ON POLICY

Executive Summary: Attached is the outline of the following policy:

• EFAB-R, Food Service Procurement Regulation

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve first read on policy EFAB-R, Food Service Procurement Regulation as presented.

ACTION AGENDA

SECOND READ ON POLICY

Executive Summary: Attached is an outline of the following policy:

• JLCC, Communicable / Infectious Diseases

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve second read on policy JLCC, Communicable/Infectious Diseases as presented.

ACTION AGENDA

TCSD #1 LEGISLATIVE PRIORITIES

Executive Summary: Attached is a summary of the TCSD #1 2021/2022 Advocacy Priorities for Legislature. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the TCSD #1 Legislative Priorities as presented.

ACTION AGENDA

WORKFORCE WELLNESS PLAN

Executive Summary: In its efforts to support staff who are under additional stress as a result of the pandemic, Teton County School District #1 created the Workforce Wellness Plan.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the Workforce Wellness Plan as presented. 

ACTION ITEM

APPLE COMPUTER REFRESH

Executive Summary: Staff requests approval to proceed with a refresh/new lease agreement with Apple for iPads and MacBook Air laptops for students and teachers. The proposal includes AppleCare and uses a federal grant to off-set costs.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the Apple Refresh lease in the amount of $2,753,366.87 which will be off-set by the Emergency Connectivity Fund Grant and the projected device buyback program, in addition to paying off the current lease in the amount of $466,762.50.  I further move to enter into a 3 year lease for a total annual expenditure of $601,509.79 per year, or a 4 year lease for a total annual expenditure of $451,132.34.

ACTION ITEM

MARTIN LANE EASEMENT REQUEST

Executive Summary: The Town of Jackson is requesting utility easement be added to the existing pathway easement that already exists at the 1540 Martin Lane lot.  The purpose of the easement is to install thaw wells to prevent anchor freezing and associated winter flooding along Flat Creek.  The Town does not anticipate that the addition of the thaw well utility will impact the future construction of a pathway within the current easement.  Lower Valley Energy will also need to access the utility easement to provide underground electricity for the thaw well.  

1. Staff Report and Questions for Staff
2. Community Input 

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the Martin Lane easement request as presented pending legal review. 

ACTION ITEM

FORSGREN CONTRACT AMENDMENT

Executive Summary:  Completion of the Kitchen and Security Vestibule scopes of the JHMS Addition and Renovation Project has been delayed. Staff requests extending the Owner's Representative Contract with Forsgren Associates so the District and staff has the necessary resources to ensure the project is completed successfully.  The project team is working to asses the reasons for the delay so the District has the information needed to pursue liquidated damages if desired. Below is a summary of the proposed changes, costs, and funding breakdown of the amendment:

Contract:

Existing Contract:  $48,450

Contract Amendment for Kitchen & Security Vestibule Scopes of Work:  $21,400

Amended Contract Sum:  $69,850

Funding Source:

• Major Maintenance:  $21,400

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the contract amendment with Forsgren Associates for Owner Representative Services, not to exceed $21,400, as presented.

ACTION ITEM

WHITE GLOVE CONTRACT AMENDMENT

Executive Summary:  The Facilities Department has lost six (6) custodial staff this fiscal year. In response we increased the use of White Glove contracted cleaning services to maintain the current level of service (LOS). The change in White Glove services included moving cleaning services from Wilson Elementary School to Munger Mountain Elementary School beginning in September and adding cleaning services at Jackson Hole Middle School beginning in November. These changes were made as a stop gap measure to allow time to recruit new staff without reducing the level of service at the schools. To date, we have been unsuccessful in our recruitment efforts and we do not anticipate the labor market improving. 

In response to these staffing challenges we propose to amend the White Gloves contract as outlined:  

• Existing Contract Amount $486,131.50
  • Scope Includes (5) Schools - CES, CUBS, DJES, KES, WES
• Proposed Contract Amount: $788,531.50
  • Total Cost Increase: $302,400
  • Total Amended Scope to include (6) Schools - CES, CUBS, DJES, KES, MMES, JHMS
• Note:
  • It is expected that the District will realize savings in custodial salaries due to unfilled staff vacancies.

Due to the unfilled staff positions, Facilities has spent $84,000 above what was budgeted for contracted cleaning services this fiscal year.  Staff requests approval of the amended contract to ensure the current level of service is maintained.

If funding is not available to cover these costs the Department will negotiate a modified/reduced level of service and scope of work to align with the current contract and funding allocation. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the White Glove Contract Amendment not to exceed $302,400.00 as presented with minor modifications suggested by legal counsel.

CONSENT AGENDA

2022-2023 SCHOOL YEAR CALENDAR

INCLUDING FLEX DAYS

**Updated 01/12/2022

Executive Summary: Throughout the previous and current school years, TCSD #1 has successfully implemented Flex/Virtual Friday programming on selected Fridays. TCSD #1 administrators are recommending modified schedules on additional selected Fridays throughout the 2022-2023 school year. These modified Fridays are considered full instructional days. Student learning may include in-person instruction, virtual instruction or some combination of in-person/virtual instruction.

In addition to providing students with intervention and enrichment opportunities, these Fridays will provide additional opportunities for teacher in-service/professional development and necessary teacher collaboration time that have historically been part of the school year calendar.  Additional programming and transportation information will be provided in August 2022. 

Community + Recreation = Enrich Student’s Time

C.R.E.S.T. days will be provided for elementary students that are signed up. Capacity for C.R.E.S.T. is 250 students. 

Suggested Action: I move to approve the 2022-2023 School Year Calendar including 10 flex days for all TCSD Schools as presented. 

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

REPORT UPDATED 1/10/2022

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF DECEMBER 8, 2021 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the December 8, 2021 Regular Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF DECEMBER 8, 2021

Suggested Action: I move to approve Executive Meeting Minutes of December 8, 2021 as presented. 

CONSENT AGENDA

MINUTES OF JANUARY 1, 2022 SPECIAL BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the January 1, 2022 Special Board Meeting as presented. 

CONSENT AGENDA

CHECK REGISTER

Executive Summary: Check register for December 2021 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the December 2021 check register as presented. 

CONSENT AGENDA

PLUMBMASTER, INC. PURCHASE ORDER

Executive Summary:  The sinks in the student bathrooms at Wilson Elementary and Jackson Hole High School have reached the end of their useful life and need to be replaced. The replacement sinks are solid surface wall mounted sinks.

Suggested Action: I move to approve the Plumbmaster, Inc. purchase order, not to exceed $59,030.04 as presented.

CONSENT AGENDA

TK ELEVATOR CORPORATION PURCHASE ORDER

Executive Summary:  The controller and hydraulic power unit of the elevator at Jackson Hole High School has reached the end of its useful life and needs to be replaced. The rebuild of the elevator will ensure it is reliable and safe. ​​ 

Suggested Action: I move to approve the TK Elevator Corporation purchase order, not to exceed $88,000.00 as presented.

CONSENT AGENDA

NEW TCSD #1 WEBSITE PLATFORM/NOTIFICATION SYSTEM

Executive Summary: TCSD staff recommends the approval of a new website and notification system due to the sale of our current website platform and the poor customer service being provided by our current vendor, School Messenger.  

Suggested Action: I move to approve the contract with Finalsite for website services including the SwiftK12 notification system for a total three year cost of $30,822 as presented, pending minor edits by legal counsel.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: The following Trustee(s) have requested travel. 

Janine Bay Teske - Legislative Session

Suggested Action: I move to approve the board member travel request as presented.

CONSENT AGENDA

EXECUTIVE SESSION APPROVAL

Executive Summary: As discussed in Executive Session, the board will approve their decisions.

Suggested Action: I move to approve the items discussed in Executive Session as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADJOURNMENT