EXECUTIVE

Executive Session at 5:00PM - Pursuant to W.S. 16-4-405(a)(ii) consideration of personnel issue.

WORKSHOP

HOUSING STRATEGIC PLAN

Workshop: Housing Strategic Plan, Update with Christine Walker, Navigate, LLC 

CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, February 9th, 2022 Regular Meeting

PLEDGE OF ALLEGIANCE

FEBRUARY 9, 2022 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the February 9, 2022 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Presidential Scholars, Bennett Blount, Beckett Lucas-Griffin, Bridger Stiles - JHHS Principal Scott Crisp to Present
• Wyoming Gatorade Runners of the Year, Kate Brigham & Mason Wheeler - Mike Hansen & Jeff Brazil to Present

2. District Leaders' Report 

3. Educational Moment & Achievement Updates with Dr. Swentosky

• School Improvement Plan Discussion - Accelerating Learning due to COVID / Social Emotional Learning

REPORT

STUDENT SCHOOL BOARD MEMBERS

Sarah Schweitzer - 12th Grade

Jesica Tzompa Martinez - 12th Grade

Colin Reese - 12th Grade

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. Federal Funds Update
3. School Risk and Retention Program Insurance Presentation - Update with Ryan Doyle, Gallagher

OTHER REPORTS

Jackson Hole Middle School Projects Update

ACTION AGENDA

SMART START PLAN

Executive Summary: A comprehensive review of The Smart Start Plan with any changes to take effect on Monday, February 14th, 2022. 

Smart Start Plan January 12, 2022

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the revisions to the Smart Start Plan that will take effect Monday, February 14, 2022 as presented.

ACTION AGENDA

TCSD #1 APPLICATION

BRONC ACHIEVEMENT CENTER

Executive Summary: The board is asked to consider an application to the TCSD #1 Recreation District to fund the Bronc Achievement Center. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the TCSD #1 application to the TCSD #1 Recreation District as presented.

ACTION ITEM

MARTIN LANE EASEMENT REQUEST

Executive Summary: The Town of Jackson is requesting utility easement be added to the existing pathway easement that already exists at the 1540 Martin Lane lot.  The purpose of the easement is to install thaw wells to prevent anchor freezing and associated winter flooding along Flat Creek.  The Town does not anticipate that the addition of the thaw well utility will impact the future construction of a pathway within the current easement.  Lower Valley Energy will also need to access the utility easement to provide underground electricity for the thaw well.  

1. Staff Report and Questions for Staff
2. Community Input 

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the Martin Lane easement request as presented pending legal review. 

ACTION ITEM

SCHOOL YEAR CALENDARS

**Agenda Item was updated on 2/9/2022 to include the linked presentation

Executive Summary: The board is asked to approve the presented 2022/2023 and 2023/2024 school year calendars.

The proposed 2022-2023 school year calendar is consistent with the 2021-2022 calendar with minor adjustments. The number of CREST days will remain the same as the number of CREST days included in the current school year.  Capacity for CREST days will be increased.  

The 2023-2024 School Year Calendar outlines the first and last days of school, holidays, winter and spring breaks and other key dates.  Additional details will be added as plans for professional development and secondary flex days and elementary CREST days are finalized.  An updated, detailed calendar will be presented to the board in a future meeting. 

PRESENTATION

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the 2022/2023 and 2023/2024 School Year Calendars as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF JANUARY 12, 2022

Suggested Action: I move to approve Executive Meeting Minutes of January 12, 2022 as presented. 

CONSENT AGENDA

MINUTES OF JANUARY 12, 2022 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the January 12, 2022 Regular Board Meeting as presented. 

CONSENT AGENDA

MINUTES OF JANUARY 18, 2022 SPECIAL JOINT INFORMATION MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the January 18, 2022 Special Joint Information Meeting as presented. 

CONSENT AGENDA

MINUTES OF JANUARY 26, 2022 SPECIAL BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the January 26, 2022 Special Board Meeting as presented. 

CONSENT AGENDA

JANUARY 2022 CHECK REGISTER

Executive Summary: Check Register for January 2022 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the January 2022 check register as presented. 

CONSENT AGENDA

CONTRACT WITH RODAC, LLC.

Executive Summary:  The roof on the Jackson Hole Middle School (JHMS) has reached the end of its useful life.  In response, the Facilities Department issued a call for bids to replace the roof. The District received five responses and recommends awarding the contract to the low bidder, Rodac, LLC. The project will begin in May and completed by October, 2022. We anticipate minimal impacts to school operations and coordinated with building leadership.  

The Facilities Department is planning an aggressive work plan for FY22-23. Completing the JHMS roof replacement in addition to the other projects currently on the list may result in the Major Maintenance Fund balance going below $1 million by the end of the year.  Despite its high-cost staff strongly recommends moving forward with the project because it is an essential building component that will protect the school for future use.  

Suggested Action: I move to approve the contract with Rodac, LLC, not to exceed $2,638,814.00, as presented with minor modifications suggested by legal counsel.

CONSENT AGENDA

GAME TIME PURCHASE ORDERS

Executive Summary:  Many of the District's playgrounds have equipment that have reached the end of their useful life. In response, the Facilities Department issued an RFP in June 2021 for a licensed playground consultant to inspect playgrounds and playground equipment, make needed repairs, and supply replacement equipment at multiple schools.  The District received one response from Game Time C/O Great Western Recreation.  As a result of the inspections, the District completed multiple projects.  The attached Purchase Orders are for equipment and installation at 6 schools.

• PO 0152200341 $59,156.60
• PO 0152200355 $69,556.82

1. Staff Report and Questions for Staff
2. Community Input - Click here to complete a Google form to provide public comment at tonight's meeting.
3. Board Discussion
4. Vote

Suggested Action: I Move to Approve the Game Time Purchase Orders, not to exceed $128,713.42

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADJOURNMENT