CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, March 9th, 2022 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

MARCH 2, 2022 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the Wednesday, March 9, 2022 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

2. District Leaders' Report 

3.   Educational Moment with Dr. Swentosky & Karen Wattenmaker

•  School Improvement Plan Discussion - Winter WY-TOPP Data Review

REPORT

STUDENT SCHOOL BOARD MEMBERS

Sarah Schweitzer - 12th Grade (Unable to attend this evening)

Jesica Tzompa Martinez - 12th Grade

Colin Reese - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. COVID Federal Funds Update
3. Major Maintenance / Capacity / Suitability / Housing Update

OTHER REPORTS

- Jackson Hole Middle Project Update - Joe Boulton, Forsgren

- Housing Strategic Plan - Update with Christine Walker, Navigate, LLC

• Discussion of the Cottages at Willow II

ACTION ITEM

SMART START PLAN

Executive Summary: The Board is asked to consider revisions to the Smart Start Plan. The CDC has updated their guidance and removed the recommendation to require face masks for children under 5 years of age. Additionally the federal requirement to mask on school buses has also been lifted. 
 

SMART START PLAN REVISIONS

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the revisions to the Smart Start Plan as presented.

ACTION ITEM

SCHOOL YEAR CALENDAR

Executive Summary: The board is asked to approve the presented 2022/2023 school year calendar. The calendar includes 2 in-service days for all schools. Additionally, the elementary schools have requested 5 in-service days with CREST provided, Jackson Hole Middle School has requested 5 Flex days, and the high schools have requested 10 Flex days to coincide with high impact Fridays due to activities.  

Staff will evaluate the effectiveness of the in-service/Flex days throughout the calendar year to better determine the amount of in-service/Flex days considered for following school years. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the 2022/2023 School Year Calendar as presented.

ACTION ITEM

SCHOOL YEAR CALENDAR

Executive Summary: The board is asked to approve the first and last day of school, graduation dates and holidays as outlined on the presented 2023/2024 school year calendar. This will allow TCSD #1 to evaluate the effectiveness of the approved Flex Friday/Inservice calendar schedule for 2022/2023 school year prior to committing to the amount of Flex Friday/Inservice days in the 2023/2024 school year calendar. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the 2023/2024 School Year Calendar as presented.

ACTION ITEM

WEBT INSURANCE RENEWAL FOR FY23

Executive Summary: WEBT renewal for District Health Plan for the fiscal year 2022-23. The renewal is presented with an 8% increase in premiums from FY22. The increase is due to the increased claims, as well as rising health care costs. The proposed renewal includes adding a third tier to the current offerings for staff to choose from.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the WEBT Insurance Renewal for FY23 as presented. 

ACTION ITEM

STAFFING LETTER OF INTENT

Executive Summary: Per Policy GCB -Certified Staff Contracts and Compensation:

Every teacher in the School District shall be issued an individual contract or notice of continuing employment for each school year.  All teachers shall be offered a new contract by April 15 or notified of non-renewal or recommendation of termination by that date.

Click here to view Policy GCB - Certified Staff Contracts and Compensation

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the Staffing Letter of Intent for the 2022/2023 school year as presented.

ACTION ITEM

SECOND READ ON POLICY

Executive Summary: Attached is the outline of the following policy:

• EFAB-R, Food Service Procurement Regulation

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve second read on policy EFAB-R, Food Service Procurement Regulation as presented.

ACTION ITEM

FIRST READ ON POLICIES

Executive Summary: Attached is the outline of the following policies:

• JEB Entrance Age
• GBIB Political Campaigns / Activities
• GCQC-R Breach of Contract
• GCQEA Retirement and Resignation Plan

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve first read on policies JEB, Entrance Age, GBIB, Political Campaigns / Activities, GCQC-R Breach of Contract, GCQEA, Retirement and Resignation Plan as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF FEBRUARY 9, 2022 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the February 9, 2022 Regular Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF FEBRUARY 9, 2022

Suggested Action: I move to approve Executive Meeting Minutes of February 9, 2022 as presented. 

CONSENT AGENDA

MINUTES OF FEBRUARY 22, 2022 SPECIAL BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the February 22, 2022 Special Board Meeting as presented. 

CONSENT AGENDA

FEBRUARY 2022 CHECK REGISTER

Executive Summary: Check Register for February 2022 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the February 2022 check register as presented. 

CONSENT AGENDA

CERTIFICATE OF SUBSTANTIAL COMPLETION OF

JHMS ADDITION AND RENOVATION PROJECT BASE BID #3 KITCHEN RENOVATION PLUS ALTERNATES #2 AND #3

Executive Summary:  Jackson Hole Middle School (JHMS) Addition and Renovation Project is broken down into four separate bid packages each with its own completion date.  Base Bid #3, the Kitchen Renovation scope plus Alternate #2 (walk-in freezer) and Alternate #3 (walk-in cooler replacement) were completed on December 28, 2022.  To ensure all records are executed per District Policy, staff requests the Board approve and execute the Certificate of Substantial Completion.

Suggested Action: I move to approve the Certificate of Substantial Completion for the JHMS Addition and Renovation Base Bid #3 Kitchen Renovation plus Alternates #2 and #3 as presented.

CONSENT AGENDA

CERTIFICATE OF SUBSTANTIAL COMPLETION OF

JHMS ADDITION AND RENOVATION PROJECT

BASE BID #4 FLOORING REPLACEMENT

Executive Summary:  The Jackson Hole Middle School (JHMS) Addition and Renovation Project is broken down into four separate bid packages each with its own completion date.  Base Bid #4, the flooring replacement scope, was completed on August 26, 2021. To ensure all records are executed per District Policy, staff requests the Board approve and execute the Certificate of Substantial Completion.  

Suggested Action: I move to approve the Certificate of Substantial Completion for the JHMS Addition and Renovation Base Bid #4 Flooring Replacement as presented.

CONSENT AGENDA

SNAKE RIVER MECHANICAL ELECTRICAL & PLUMBING PURCHASE ORDER

Executive Summary:  The boiler at the Maintenance Shop has outlived its useful life and needs to be replaced.  The existing heating system includes two boilers.  A main natural gas-fired boiler and a diesel fuel backup boiler.  The main natural gas-fired boiler has failed.  The system will be replaced with one, more efficient, natural gas boiler.

Suggested Action: I move to approve the Snake River Mechanical Electrical & Plumbing Purchase Order, not to exceed $35,000.00, as presented.

CONSENT AGENDA

SNAKE RIVER MECHANICAL ELECTRICAL & PLUMBING PURCHASE ORDER

Executive Summary:  This purchase order will be used to replace the commodity freezer at the Jackson Hole High School.

Suggested Action: I move to approve the Snake River Mechanical Electrical & Plumbing Purchase Order, not to exceed $39,665.00, as presented.

CONSENT AGENDA

BSR DESIGN & SUPPLIES PURCHASE ORDER

Executive Summary:  This purchase order covers expenses for replacing kitchen equipment at Colter Elementary, Wilson Elementary, and Jackson Hole High School that no longer work and cannot be repaired.

Suggested Action: I move to approve the BSR Design & Supplies Purchase Order, not to exceed $40,843.80, as presented.

CONSENT AGENDA

FREEMONT FENCE PURCHASE ORDER

Executive Summary:  Installation of secure storage area in the maintenance facility.  Capacity and Suitability Funds used to pay for the project given it frees up space in the schools for a classroom.

Suggested Action: I move to approve the Freemont Fence Purchase Order, not to exceed $33,476.08, as presented.

CONSENT AGENDA

JBD, INC. PURCHASE ORDER

Executive Summary:  The Facilities Department is working with Jackson Hole High School to reconfigure and supply lab tables for two science classrooms. The order will supply (12) 48" x 96" tables with epoxy countertops and storage. Staff received two estimates, one from US Markerboard for $46,581.84 and one from JBD, Inc. for $46,563.00.  Staff recommends moving forward with JBD, Inc. The BOCES Board approved the use of funds for the tables at their January 27, 2022 meeting. A copy of the agenda item is attached.      

Suggested Action: I move to approve the JBD, Inc Purchase order, not to exceed $46,563.00, as presented.

CONSENT AGENDA

RESULT LEARNING CENTER PURCHASE ORDER

Executive Summary: The proposed professional development and support will increase the knowledge base and capacity of Teton County School District #1 Staff to create learning environments that are safe, positive, predictable, consistent and equitable for all students.

Suggested Action: I move to approve the Result Learning Center Purchase Order, not to exceed $64,340.00, as presented.

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADJOURNMENT