CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, April 20th, 2022 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

APRIL 20, 2022 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the April 20, 2022 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Special Olympic Champions - Shane Braman
  • Special Olympics - Photos
  • Special Olympics - Video
• Nordic State Champions / Alpine State Champions - Mike Hansen
• Individual Speech and Debate Champions - Mike Hansen
  • Sarah Schweitzer & Carter Worcester

2. District Leaders' Report 

3. Educational Moment with Karen Wattenmaker

• TCSD #1 Dual Immersion Programming: Historical Overview and Current Reality

REPORT

STUDENT SCHOOL BOARD MEMBERS

Sarah Schweitzer - 12th Grade

Jesica Tzompa Martinez - 12th Grade

Colin Reese - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JANINE BAY TESKE, TRUSTEE

BILL SCARLETT, TRUSTEE

JENNIFER ZUNG, TRUSTEE

1. Budget update
2. DRAFT Compensation Package FY23
3. Summary of Changes Compensation Package FY23
4. Presentation Compensation Package FY23

OTHER REPORTS

- Jackson Hole Middle School Update

ACTION ITEM

DESIGN-BUILD CONTRACT WITH ACM WYOMING, LLC

Executive Summary:  The District recommends relocating and remodeling two modular buildings (former elementary classrooms) for employee housing.  The Facilities Department issued a call for proposals for design-build services.  The District received one proposal from ACM Wyoming, LLC and staff recommends awarding them the contract.  The scope of services for the project is as follows:

• Pre-Construction Services (see RFQ for list of services included) - Fixed Fee  

• Construction Services - Guaranteed Maximum Price

Staff will work closely with the selected team during the Pre-Construction Phase of the project to finalize a project design and cost estimate for the board's consideration and approval.  When a final design and budget are approved an amended contract will be presented to include the Guaranteed Maximum Price for Construction Services.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the design-build contract with ACM, not to exceed $55,500.00, as presented with minor modifications suggested by legal counsel.

ACTION ITEMS

FY23 INSURANCE OPTIONS FOR EMPLOYEES

Executive Summary: Insurance options for employees for the contract year 2022-2023

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the FY23 Insurance Options for employees as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF MARCH 9, 2022 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the March 9, 2022 Regular Board Meeting as presented. 

CONSENT AGENDA

MARCH 2022 CHECK REGISTER

Executive Summary: Check Register for March 2022 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the March 2022 check register as presented. 

CONSENT AGENDA

AGiREPAIR, INC. PURCHASE ORDER

Executive Summary: This purchase order will provide protective cases for the new student and staff MacBook Airs. 

Suggested Action: I move to approve the AGiRepair, Inc. Purchase Order, not to exceed $46,883.25, as presented

ACTION ITEM

CONSIDERATION OF CONTRACT WITH SNAKE RIVE MEP

Executive Summary:  The heat pumps that supply heat to the classrooms at Wilson Elementary School are at the end of their useful life and have become unreliable.  Failure of some of the pumps required temporary heaters in classrooms in order to maintain adequate heat during the winter months.  The Facilities Department issued a call for bids to replace the pumps.  Staff recommends awarding the contract to the one responding business, Snake River MEP.   

The project will be completed by September of 2022 and will eliminate the heating issues we experienced at the school the last few winters. 

Suggested Action: I move to approve the contract with Snake River MEP, not to exceed $298,742.00, as presented with minor modifications suggested by legal counsel.

CONSENT AGENDA

DATA RECOGNITION CORPORATION PURCHASE ORDER

Executive Summary: The LAS Links language assessments will assist teachers in assessing the students' progress in proficiency, guide and improve student performance, and evaluate and inform instruction and program design. These assessments will be used specifically for dual immersion students in K-12. They align with the new state legislation for the Seal of Biliteracy which recognizes students who have studied and attained proficiency in two or more languages by high school or graduation. This Seal is extremely attractive to college admissions offices and future employers.

Suggested Action: I move to approve the Data Recognition Corporation Purchase Order, not to exceed $30,929.25 as presented.

CONSENT AGENDA

HANOVER RESEARCH PURCHASE ORDER

Executive Summary: This contract is funded by the Comprehensive State Literacy Development grant that we were recently awarded. These contractors will support TCSD #1 in evaluating and improving current K-12 practices related to literacy instruction and programs.

Suggested Action: I move to approve the Hanover Research Purchase Order, not to exceed $47,500.00, as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: The following Trustee(s) have requested travel. 

Janine Bay Teske - Joint Revenue Committee

Suggested Action: I move to approve the board member travel request as presented.

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented.

PUBLIC COMMENT

The Board of Trustees will receive and/or present written and/or oral communication at this time. A 3-minute time limit will be given to all communications to the Board of Trustees. If the item is scheduled within the agenda, no further discussion will occur at this time.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADJOURNMENT