- Subject
- 3. Pledge of Allegiance
- Meeting
- May 11, 2022 - TCSD #1 Board of Education Regular Meeting - 6:00 PM
- Category
- A. Call to Order
- Type
- Procedural
PLEDGE OF ALLEGIANCE
File Attachments
CALL MEETING TO ORDER
Teton County School District #1 Board of Education Regular Meeting
Wednesday, May 11th, 2022 Regular Meeting
EXECUTIVE
PLEDGE OF ALLEGIANCE
MAY 11, 2022 AGENDA
Regular Meeting - 6:00 PM
TCSD#1 Administration Office
1235 Gregory Lane
Suggested Motion: I move to approve the May 11, 2022 Regular Meeting Agenda as presented.
SUPERINTENDENT'S REPORT
Superintendent Dr. Gillian Chapman
Update / Report
1. Celebrations
2. District Leaders' Report
3. Educational Moment with AJ Swentosky, Scott Crisp
REPORT
STUDENT SCHOOL BOARD MEMBERS
Sarah Schweitzer - 12th Grade
Jesica Tzompa Martinez - 12th Grade
Colin Reese - 12th Grade
FISCAL MANAGEMENT COMMITTEE REPORT
JANINE BAY TESKE, TRUSTEE
BILL SCARLETT, TRUSTEE
JENNIFER ZUNG, TRUSTEE
OTHER REPORTS
- Jackson Hole Middle School Project Update
ACTION ITEM
FY23 COMPENSATION PACKAGE
COMPENSATION PACKAGE CORRECTED: 05/11/2022
Executive Summary: FY23 Compensation Package
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the FY23 Compensation Package as presented.
ACTION ITEM
BUDGET ALLOCATION FOR EMPLOYEE ENGAGEMENT PLAN
Executive Summary: The Employee Engagement Plan was approved in the FY22 Compensation Package. As approved, the TCSD #1 Board of Education will allocate a flat amount to the top 25% of staff for attendance.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the budget allocation for the Employee Engagement Plan, not to exceed $100,000 as presented.
ACTION AGENDA
TCSD #1 GRANT APPLICATIONS AMENDMENT
Executive Summary: TCSD #1's proposed grant application amendment to TCSD #1 Recreation District.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve the amendment to the TCSD #1 Grant Applications to TCSD #1 Recreation District as presented.
ACTION ITEM
AWARD OF BID
CONSTRUCTION OF NEW GRANDSTAND AND PRESS BOX
Executive Summary: The current bleachers have exceeded their lifespan and have been identified as needing to be replaced as soon as funding can be made available.
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve awarding the bid for construction of a new Grandstand & Press Box Structure Package from Tutt Construction based upon the current estimated costs of $1,012,275.00 with any minor modifications suggested by legal counsel.
ACTION ITEM
FIRST READ OF POLICIES
Executive Summary: Attached is the outline of the following policies:
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve first read of policies INDC - Temporary Virtual Days, JJA - Student Organizations, JJA-R - Student Organizations Regulation as presented.
ACTION ITEM
SECOND READ OF POLICIES
Executive Summary: Attached is the outline of the following policies:
To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.
Board Discussion
Suggested Action: I move to approve second read of policies JEB, Entrance Age, GBIB, Political Campaigns / Activities, GCQC-R Breach of Contract, GCQEA, Retirement and Resignation Plan as presented.
CONSENT AGENDA
STAFFING CONSIDERATIONS AND REPORTS
Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2021-2022 contract year, or are submitted for informational purposes.
Suggested Action: I move to approve the Staffing Considerations and Reports as presented.
CONSENT AGENDA
MINUTES OF APRIL 20, 2022 REGULAR BOARD MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve minutes of the April 20, 2022 Regular Board Meeting as presented.
CONSENT AGENDA
APRIL 2022 CHECK REGISTER
Executive Summary: Check Register for April 2022
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the April 2022
CONSENT AGENDA
BUS ROUTES FOR 2022-2023 SCHOOL YEAR
Executive Summary: The Board is requested to review and approve School Year 2022-2023 Bus Routes.
Additionally, according to WDE Chapter 20, Sections 7(b) & 7(c), official, yearly TCSD school board action is required for the approval of any transportation provided to students residing within the "no transportation zone" and for any transportation provided on non-public roadways.
Suggested Action: I move to approve the proposed Bus Routes, route changes, private road transport exceptions, and "No Transportation Zone" exceptions for the 2022-2023 School Year as presented.
CONSENT AGENDA
NEWSELA PURCHASE ORDER
Executive Summary: Newsela provides access to thousands of compelling, leveled reading materials to support instruction and drive literacy skills district wide. Every text is published at five reading levels and drives literacy growth across all grades and subjects.
Suggested Action: I move to approve the Newsela Purchase Order, not to exceed $27,479.00, as presented.
CONSENT AGENDA
SOLUTION TREE PURCHASE ORDER
Executive Summary: This contract will provide professional development to TCSD #1 staff for PLC at Work Customized Workshops. Professional learning communities (PLCs) are schools that empower educators to work collaboratively in recurring cycles of collective inquiry and action research to achieve better results for the students they serve. Teachers will learn to build collective capacity for continuous improvement and create clarity of purpose, a common vision, collective commitments and agreed-upon goals to move their school forward.
Suggested Action: I move to approve the Solution Tree Purchase Order, not to exceed $117,000.00, as presented
CONSENT AGENDA
COMMITTEE FOR CHILDREN PURCHASE ORDER
Executive Summary: Second Step is a leading SEL (social emotional learning) school curriculum for grades K-8 that provides a holistic approach to building supportive communities for every student. Digital programming is flexible, web based and uses up to date research to help teachers engage students with age-appropriate lessons.
Suggested Action: I move to approve the Committee for Children Purchase Order, not to exceed $29,137.50, as presented.
CONSENT AGENDA
CERTIFICATE OF SUBSTANTIAL COMPLETION OF
JHMS ADDITION & RENOVATION PROJECT
BASE BID #2 SECURITY VESTIBULE
Executive Summary: Jackson Hole Middle School (JHMS) Addition and Renovation Project is broken down into four separate bid packages, each with its own completion date. Base Bid #2, the Security Vestibule was completed on April 21, 2022. To ensure all records are executed per District Policy, staff requests the Board approve and execute the Certificate of Substantial Completion.
Suggested Action: I move to approve the Certificate of Substantial Completion of the Jackson Hole Middle School Addition & Renovation Project Base Bid #2 as presented.
CONSENT AGENDA
CONTRACTOR SELECTION
Executive Summary: The State Construction Department requires all Capital Projects to be audited. In response the Facilities Department worked with the District's State Project Manager, Lance Johnson, to issue an RFP for Auditing Services. The District received two proposals. The proposals were from Fagnant, Lewis & Brinda, P.C. and Porter, Muirhead, Cornia, Howard, P.C. (PMCH).
PMCH was the low bidder and staff recommends awarding the contract to them. The State has allocated funds for this contract and the District is required to use the State's contract. Lance Johnson will facilitate the execution of the contract from the State and this Board after this approval.
Suggested Action: I move to approve the selection of PMCH to perform auditing services for the Jackson Hole Middle School Addition and Renovation Project.
CONSENT AGENDA
LUCKY DOG RECREATION PURCHASE ORDER
Executive Summary: The Jackson Hole Middle School playground was demolished to make way for the new addition. Staff worked with two suppliers to determine the best value to purchase and install new equipment for a replacement playground. Staff recommends moving forward with Luck Dog because they have multiple options at the lowest price point. The project will be completed in two phases. The first phase will be met with this purchase order and includes purchasing one piece of equipment using $30,000.00 in Recreation District funds allocated in FY22 and $2,424.00 in Major Maintenance Funds. The second phase will consist of building the site infrastructure and purchasing additional equipment using funds requested from the Recreation District for FY23. The entire project will be completed in the Fall of 2022.
Suggested Action: I move to approve the Lucky Dog Recreation purchase order, not to exceed $32,424.00, as presented.
CONSENT AGENDA
MAK DRYWALL, INC. PURCHASE ORDER
Executive Summary: Sidewalks at some of the District's buildings have settled over time creating a tripping hazard for students and staff. In response the Facilities Department found a contractor, Mak Drywall Solid, that can lift segments of sidewalks without having to remove and re-pour them. The contractor will be addressing sidewalks at multiple locations.
Suggested Action: I move to approve the Mak Drywall, Inc. Purchase Order, not to exceed $30,170.00, as presented.
CONSENT AGENDA
MULLIGANS IRRIGATION & LANDSCAPE PURCHASE ORDER
Executive Summary: This purchase order will supply irrigation and sod around the playground at Colter Elementary School and complete the project of removing the modular buildings and reclaiming the playground on the West side of the school.
Suggested Action: I move to approve the Mulligans Irrigation and Landscaping Purchase Order, not to exceed $30,850.00, as presented.
CONSENT AGENDA
CONTRACT WITH BARKER & ASSOCIATES, LLC
Executive Summary: The intercommunication clock and bell system at the Jackson Hole High School is at the end of its useful life and needs to be replaced. The Facilities Department issued a RFP. The District received one proposal from Barker & Associates, LLC. Completing the project will improve day-to-day and emergency communication at the school. Replacing the system will advance staff's efforts to implement one communication software at all schools to create a system that allows District-wide communications. Staff recommends awarding the contract to Barker & Associates, LLC.
The Funding Sources for the project are listed below:
Suggested Action: I move to approve the contract with Barker & Associates, not to exceed $171,356.00, as presented with minor modifications suggested by legal counsel.
CONSENT AGENDA
BOARD MEMBER TRAVEL
Executive Summary: The following Trustee(s) have requested travel.
Janine Bay Teske - Joint Education Committee
Suggested Action: I move to approve the board member travel request as presented.
CONSENT AGENDA APPROVAL
Suggested Action: I move to approve the Consent Agenda as presented.
PUBLIC COMMENT
The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.
Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
FUTURE AGENDA ITEMS / SCHEDULING / TOPICS
The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.
REVIEW OF MEETING
The Board of Trustees may use this time to discuss this meeting.
| May 19, 2022 | BOE Workshop: Profile of a Graduate Community Session |
| May 20, 2022 | JHHS/SIS Intervention / Synchronous Day |
| May 30, 2022 | Memorial Day - no school |
| June 1, 2022 | BOE Governance Meeting |
| June 2, 2022 | Summit Innovations School Graduation Ceremony |
| June 4, 2022 | Jackson Hole High School Graduation Ceremony |
| June 8, 2022 | BOE Regular Meeting |
| June 10, 2022 | Last day of school for students - early release |
| June 13-14, 2022 | Teacher In-service |
ADJOURNMENT