- Subject
- 3. Pledge of Allegiance
- Meeting
- Feb 8, 2023 - TCSD #1 Board of Education Regular Meeting - 6:00 PM
- Category
- A. Call to Order
- Type
- Procedural
PLEDGE OF ALLEGIANCE
File Attachments
CALL MEETING TO ORDER
Teton County School District #1 Board of Education Regular Meeting
Wednesday, February 8, 2023 Regular Meeting
EXECUTIVE
Executive Session will be held at 5:00PM Pursuant to W.S. 16-4-405(a)(ii) to consider personnel issue.
PLEDGE OF ALLEGIANCE
FEBRUARY 8, 2023 AGENDA
Regular Meeting - 6:00 PM
TCSD#1 Administration Office
1235 Gregory Lane
Suggested Motion: I move to approve the February 8, 2023 Regular Meeting Agenda as presented.
SUPERINTENDENT'S REPORT
Superintendent Dr. Gillian Chapman
Update / Report
1. Celebrations
Governor Gordon held a formal proclamation signing for School Board Appreciation Week on Monday, February 6th
3. Educational Moment with Executive Director, Julie Nash & Administration
REPORT
STUDENT SCHOOL BOARD MEMBERS
Fernanda Costilla Correa - 12th Grade
Nicole Checker - 12th Grade
Jasmin Carrillo Granados - 12th Grade
FISCAL MANAGEMENT COMMITTEE REPORT
JENNIFER ZUNG, TRUSTEE
KATE MEAD, TRUSTEE
STEPHAN ABRAMS, TRUSTEE
OTHER REPORTS
- Wilson School Pathway Crossing (Underpass) - Reed Armijo
- Legislative Updates
ACTION ITEM
2023-2024 SCHOOL YEAR CALENDAR
Executive Summary: TCSD #1 Administration recommends the calendar as presented. This recommendation is based on staff discussions and public input received after the January 11th Board workshop. The draft calendar includes three teacher in-service days for all schools, K-12 (October 20, January 2, and February 16). CREST would be provided on October 20.
The proposed calendar does not include any additional in-service days/hours for elementary schools. Staff will develop a plan for the needed additional time that does not impact the school day for students.
The calendar includes seven Flex Fridays for JHHS and SIS (September 29, November 3, December 8, January 12, March 8, May 3, and May 10) and four Flex Fridays for JHMS (November 3, January 12, March 8, and May 10).
Suggested Action: I move to approve the 2023-2024 school year calendar as presented.
ACTION AGENDA
FIRST READ OF POLICY
Executive Summary: Linked below is an outline of policy JBA, Discrimination - Student Complaint Procedure that includes procedures for complaints regarding the National School Lunch Program.
Board Discussion
Suggested Action: I move to approve upon first read policy JBA, Discrimination - Student Complaint Procedure as presented.
ACTION ITEM
DUBBE MOULDER AND OLC DESIGN CONTRACT
Executive Summary: The Board directed staff to issue an RFQ/RFP for design services at the July 20, 2022 regular board meeting. The Facilities Department issued an RFQ/RFP on August 16, 2022. Staff rejected all proposals received due to some irregularities. Staff re-advertised the RFP on November 22, 2022, and TCSD #1 received five proposals.
The design teams were evaluated on their qualifications using the School Facilities Commission (SFC) Procurement of Design Professionals process to assess the proposals. The selection committee included Bill Scarlett, Charlotte Reynolds, Mike Hansen, Kristen Mayo, Laura Creager-Markman, Annie Kuvinka, and Deanna Harger. The Committee ranked the proposals and shortlisted and interviewed the top three highest ranked firms.
After the interviews, the committee ranked Dubbe Moulder and OLC Architects as the most qualified team for this project. After the committee ranked the firms and prepared their recommendation, the Financial Submittals were opened. Dubbe Moulder and OLC's Architect's fixed fee for design services are:
Note: as this was an RFQ process or qualifications based bid, the recommended proposal is not based on which firm provided the lowest bid.
Recognizing that complexities of the funding of this facility, staff recommends entering a contract with Dubbe Moulder and OLC Architects through schematic design (10% of the design process) for a total of $553,400.00. The timeline to complete the programming and schematic design is four (4) months. At that time, if the District has secured the necessary funding, staff will present a contract amendment to complete the remainder of the design to 100% for an additional $2,193,560.00.
Suggested Action: I move to approve the selection of Dubbe Moulder and OLC Architects as the design team for the Bronc Achievement Center and to issue a contract through schematic design, not to exceed $553,400.00, as presented with minor modifications deemed necessary by legal counsel.
ACTION ITEM
MEMORANDUM OF UNDERSTANDING WITH LOCAL INDEPENDENT SCHOOLS
Executive Summary: This agreement is between TCSD#1 and three local independent schools: Jackson Hole Community School, Jackson Hole Classical Academy, and the Mountain Academy. Currently each independent school pays $1000 per student participation in JHHS activities and $400 per student participation in JHMS activities on a rolling average of the previous three years of participations. As we have not revisited the cost per participation in 6 years the current cost per participation on average is $1440 for JHHS activities and $900 for JHMS activities. This MOU will be for a term of 3 years and renewed annually with updated participation numbers for the previous year with cancellation at any time for any school. This MOU would be used with any additional Independent Schools who may wish to participate in Wyoming High School Activities Association opportunities offered by TCSD#1.
Board Discussion
Suggested Action: I move to approve the Memorandum of Understanding with the Independent Schools at a rate of $1440.00 per participation in JHHS activities and $900.00 per participation in JHMS activities on a rolling average of the previous three years of participations as presented.
ACTION ITEM
TERMINATION OF LEASE FOR 1540 MARTIN LANE
Executive Summary: TCSD #1 currently leases the parcel at 1540 Martin Lane to MFD Industrial. The current lease, which is an extension of the original lease dated July 1, 2015, is scheduled to expire on June 30, 2024. The lease allows for early termination with six (6) months written notice. Staff recommends terminating the lease on August 9, 2023 so that the District may start using the parcel for storage of district equipment and materials for the upcoming large scale construction projects the District is currently in the process of planning and designing. The rental rate of $3,500.00 per month will be prorated for the month of August to recognize the mid-month termination.
Suggested Action: I move to approve notice to terminate the lease with MFD Industrial for 1540 Martin Lane as presented, with minor modifications as deemed necessary by legal counsel.
CONSENT AGENDA
STAFFING CONSIDERATIONS AND REPORTS
Executive Summary: Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2022-2023 contract year, or are submitted for informational purposes.
Suggested Action: I move to approve Staffing Considerations and Reports as presented.
CONSENT AGENDA
EXECUTIVE MEETING MINUTES OF JANUARY 11, 2023
Suggested Action: I move to approve Executive Meeting Minutes of January 11, 2023 as presented.
CONSENT AGENDA
MINUTES OF JANUARY 11, 2023 REGULAR BOARD MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve minutes of the January 11, 2023 Regular Board Meeting as presented.
CONSENT AGENDA
JANUARY 2023 CHECK REGISTER
Executive Summary: Check Register for January 2023
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the January 2023
CONSENT AGENDA
2022/2023 RELATED SERVICE AGREEMENT
Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in each agreement, and the Contractor is willing to render the services under the terms provided.
This agreement with Advanced Behavior Change, LLC will provide Functional Behavioral Assessment (FBA) services for the Student Services Department for the 2022-2023 school year.
Suggested Action: I move to approve the 2022/2023 Related Services Agreement with Advanced Behavior Change LLC, not to exceed $4,600.00, as presented.
CONSENT AGENDA
EXECUTIVE SESSION DECISIONS
Suggested Action: I move to approve the personnel issues as discussed in Executive Session.
CONSENT AGENDA
NEWSELA PURCHASE ORDER
Executive Summary: Newsela provides access to thousands of compelling, leveled reading materials to support instruction and drive literacy skills district wide. Every text is published at five reading levels and drives literacy growth across all grades and subjects.
Suggested Action: I move to approve the Newsela Purchase Order for the 2023-24 School Year, not to exceed $30,226.91, as presented.
CONSENT AGENDA
BOARD MEMBER TRAVEL FOR LEGISLATIVE PURPOSES
Executive Summary: Anticipated travel for the purpose of testimony and advocacy for the 2023 Legislative Session. Reimbursements for travel expenses including transportation, hotel and food.
Chair Bill Scarlett's Feb. 15th request is attached below.
Suggested Action: I move to approve board member travel for legislative purposes as needed.
CONSENT AGENDA APPROVAL
Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel.
PUBLIC COMMENT
The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.
Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
FUTURE AGENDA ITEMS / SCHEDULING / TOPICS
The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.
REVIEW OF MEETING
The Board of Trustees may use this time to discuss this meeting.
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ADJOURNMENT