- Subject
- 3. Pledge of Allegiance
- Meeting
- Mar 8, 2023 - TCSD #1 Board of Education Regular Meeting - 6:00 PM
- Category
- A. Call to Order
- Type
- Procedural
PLEDGE OF ALLEGIANCE
File Attachments
CALL MEETING TO ORDER
Teton County School District #1 Board of Education Regular Meeting
Wednesday, March 8th, 2023 Regular Meeting
EXECUTIVE
PLEDGE OF ALLEGIANCE
MARCH 8, 2023 AGENDA
Regular Meeting - 6:00 PM
TCSD#1 Administration Office
1235 Gregory Lane
Suggested Motion: I move to approve the March 8, 2023 Regular Meeting Agenda as presented.
SUPERINTENDENT'S REPORT
Superintendent Dr. Gillian Chapman
Update / Report
1. Celebrations
3. Educational Moment with Dr. Swentosky
REPORT
STUDENT SCHOOL BOARD MEMBERS
Fernanda Costilla Correa - 12th Grade
Nicole Checker - 12th Grade
Jasmin Carrillo Granados - 12th Grade
FISCAL MANAGEMENT COMMITTEE REPORT
JENNIFER ZUNG, TRUSTEE
KATE MEAD, TRUSTEE
STEPHAN ABRAMS, TRUSTEE
OTHER REPORTS
- Update on Policy JBA, Discrimination - Student Complaint Procedure
ACTION ITEM
WASTEWATER TREATMENT FACILITIES CONNECTION AND USE AGREEMENT
Executive Summary: When Munger Mountain Elementary School was built the District installed a sewer system as there was no wastewater treatment infrastructure at the site. In 2017 TCSD and the Town of Jackson approved a Connection and Use agreement that allowed the District to connect its new sewer line to the Town's Wastewater Treatment Facility.
Prior to approval of the agreement and the installation of the sewer line, the District upsized the sewer line from a 4" line to a 6" line at a cost of $343,500. This expense was in addition to the state-funded sewer system at a cost of $3M. This additional expense was paid by the District, rather than the State of Wyoming, as the larger line was not needed for the operation of the school but rather was a community benefit. In spite of the cost to the District, the line was upsized so that property owners in the area could abandon failing septic systems by connecting to the District's system. At the time the agreement was approved WYDOT and Teton County Conservation District were included as users and identified in the agreement. It was anticipated that an Improvement Service District (ISD) would be formed and that body would manage the new sewer system, including adding additional users to the system.
Unfortunately the ISD was not formed and the District has managed the system through an operator contract with Rendezvous Engineering. Approximately two years ago WYDOT asked to connect their planned employee housing development, located adjacent to their offices, to the MMES sewer system. Through that process the Town of Jackson indicated that the District would be required to update its connection and use agreement to reflect how the system is being managed, compared to what was outlined in the original agreement. Since receiving the request from WYDOT TCSD staff and legal counsel and Town of Jackson staff and legal counsel have worked on creating an agreement that was agreeable to both organizations. During this time we have received at least two additional connection requests from private entities.
The proposed agreement includes requirements such as usage meter reading and billing connectees. To meet these additional requirements the District will likely need to expand services provided by our contracted Sewer Operator. Staff recommends these additional costs be incorporated into the fees assessed to connectees which will require an update to the Board approved fee schedule. If the Board approves the amended agreement as presented, staff will update the fee schedule and present it for Board consideration at an upcoming meeting.
Suggested Action: I move to approve the first amended and fully restated Wastewater Treatment Facilities Connection and Use Agreement with the Town of Jackson, as presented, with minor modifications deemed necessary by legal counsel.
CONSENT AGENDA
STAFFING CONSIDERATIONS AND REPORTS
Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2022-2023 contract year, or are submitted for informational purposes.
Suggested Action: I move to approve the Staffing Considerations and Reports as presented.
CONSENT AGENDA
EXECUTIVE MEETING MINUTES OF FEBRUARY 8, 2023
Suggested Action: I move to approve Executive Meeting Minutes of February 8, 2023 as presented.
CONSENT AGENDA
MINUTES OF FEBRUARY 8, 2023 REGULAR BOARD MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve minutes of the February 8, 2023 Regular Board Meeting as presented.
CONSENT AGENDA
FEBRUARY 2023 CHECK REGISTER
Executive Summary: Check Register for February 2023
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the February 2023
CONSENT AGENDA
SOLUTION TREE, INC. PURCHASE ORDER
Executive Summary: This grant funded contract allows for TCSD #1's continual investment in shared learning and implementation of professional learning communities throughout the 2023-2024 school year. This contract involves partnership with two separate Solution Tree Consultants (i.e., David Jones, Maria Nielsen) who provide professional development, consulting and job-embedded feedback for teachers, principals, and district leaders. These collective efforts help all TCSD #1 instructional staff develop a shared understanding of the purpose of the PLC framework, as well as how to achieve the best student results.
Suggested Action: I move to approve the Solution Tree Purchase Order, not to exceed $194,000.00, as presented.
CONSENT AGENDA
HANOVER RESEARCH PURCHASE ORDER
Executive Summary: Hanover provides high quality research and analytics that helps school districts make informed decisions and heighten their effectiveness.This grant funded contract enables Hanover Research to evaluate the effectiveness of identified TCSD #1 curriculum, instruction and/or assessment initiatives. Hanover has provided reports and evaluative tools previously related to Credit Recovery programming. They are currently working on an empirical analysis of the effectiveness of our early literacy interventions. Throughout the course of the next year, we would like them to empirically evaluate the effectiveness of our K-12 math instruction.
Suggested Action: I move to approve the Hanover Research Purchase Order, not to exceed $52,000.00, as presented.
CONSENT AGENDA
2022-23 SCHOOL YEAR RELATED SERVICES AGREEMENTS
Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in the agreement, and the Contractor is willing to render the services under the terms provided. Services will be provided for Wiser ID: 49064215 for Tuition.
Suggested Action: I move to approve the 2022-23 School Year Related Services Agreements for Region V BOCES, not to exceed $55,459.00, as presented.
CONSENT AGENDA
SNAKE RIVER MEP PURCHASE ORDER
Executive Summary: The two domestic hot water heaters at the Jackson Hole High School are failing and need to be replaced. This project will replace the water heaters to ensure no disruption in service at the school.
Suggested Action: I move to approve the Snake River MEP Purchase Order, not to exceed $155,000.00, as presented.
CONSENT AGENDA
TLC ELECTRIC, INC PURCHASE ORDER
Executive Summary: The emergency generator at Wilson Elementary School has reached the end of its lifespan and needs to be replaced. This project will replace the generator to ensure no disruption in service to the school.
Suggested Action: I move to approve the TLC Electric, Inc. purchase order, not to exceed $30,260.00, as presented.
CONSENT AGENDA
UPDATED SCHWABACHER LEASE AGREEMENT
Executive Summary: The Board of Trustees are asked to approve the changes presented below to the Schwabacher Ground Lease Agreement. The most significant change is to the amount of time a former TCSD #1 employee or retiree is able to occupy a unit. This agreement will be used moving forward with all new lessees.
Suggested Action: I move to approve the updates to the Schwabacher Ground Lease Agreement as presented.
CONSENT AGENDA
CENTER FOR THE ARTS SUBLEASE AGREEMENT
Executive Summary: This is a new lease agreement between TCSD #1 and Center for the Arts for office space within Center for the Arts. Currently, the space is subleased to the Art Association. The Art Association and Central Wyoming College would like to swap offices. CWC would put Michell Marin Rivas, who serves as the CWC Bridge Coordinator, into the TCSD #1 office space.
The Board is asked to approve the termination of the current lease to Art Association and approve the new lease with Central Wyoming College.
Suggested Action: I move to approve the termination of lease with the Art Association and approve the sublease agreement with Center for the Arts and Central Wyoming College as presented.
CONSENT AGENDA
BOARD MEMBER TRAVEL
Executive Summary: Reimbursements for travel expenses including transportation, hotel and food.
Suggested Action: I move to approve board member travel as needed.
CONSENT AGENDA APPROVAL
Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel.
PUBLIC COMMENT
The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.
Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
FUTURE AGENDA ITEMS / SCHEDULING / TOPICS
The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.
REVIEW OF MEETING
The Board of Trustees may use this time to discuss this meeting.
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ADJOURNMENT