CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, April 12, 2023 Regular Meeting

EXECUTIVE

Executive Session will be held at 5:00M pursuant to W.S. 16-4-405(a)(iii) on matters concerning litigation and W.S. 16-4-405(a)(xii) to consider, discuss and conduct safety and security planning. 

PLEDGE OF ALLEGIANCE

APRIL 12 2023 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the April 12, 2023 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Special Olympics Celebration
• Alpine State Champions - Boys and Girls
• Speech and Debate - Coaches Londe and Peggy Gagnon

Individual Champions:

• Lauren Guh-Siesel and Oscar Andersen - 3A State Championship in Public Forum Debate
• Lauren Guh-Siesel - 3A State Champion in Congressional Debate
• Jackson Neishabouri - 3A State Champion in Extemporaneous Speaking

2. District Leaders' Report 

3. Educational Moment with Julie Nash and Holly Voorhees-Carmical

• Universal Design

REPORT

STUDENT SCHOOL BOARD MEMBERS

Fernanda Costilla Correa - 12th Grade

Nicole Checker - 12th Grade

Jasmin Carrillo Granados - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

UPDATED 04/12/2023 - Added: FY24 Health Insurance Steering Committee Meeting document

1. Budget update
2. TCSD Additional Grants
3. Health Insurance Proposals
4. DRAFT Compensation Package

OTHER REPORTS

- 

ACTION ITEM

AMENDMENT TO AGENDA

Executive Summary: The board requested to amend the action items with the addition of #9, Termination Letter to WEBT and Approval of CIGNA.

Suggested Action: I move to approve the amendment to Action Items with the addition of #9, Termination Letter to WEBT and Approval of CIGNA.

ACTION ITEM

WYDOT REQUEST FOR REDUCED SEWER CONNECTION AND MONTHLY FEES

Executive Summary: The Wyoming Department of Transportation has submitted a request for TCSD #1 to reduce its connection fees from $6,600 to $4,500 per ERU connection and the monthly use fee from $178 to $45 per month.  Note the current fee structure was established in 2017 before the system was operational and before the Town of Jackson/Teton County School District #1 Connection and Use Agreement was amended.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step up to the podium and begin by stating your name. 
3. Board Discussion
4. Vote

Suggested Action: Consideration of the WYDOT request for reduced sewer connection and monthly fees.

ACTION ITEM

FY24 TCSD #1 RECREATION DISTRICT APPLICATION

Executive Summary: Annual request to support recreation for the community and Teton County School District #1 students.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium and begin by stating your name.

3. Board Discussion

4. Vote

Suggested Action: I move to approve the FY24 TCSD #1 Recreation District Application, not to exceed $2,916,739.00, as presented.

ACTION AGENDA

STAFFING LETTER OF INTENT

Executive Summary: Per Policy GCB -Certified Staff Contracts and Compensation:

Every teacher in the School District shall be issued an individual contract, notice of continuing employment, notice of non-renewal or recommendation of termination by April 15.

Click here to view Policy GCB - Certified Staff Contracts and Compensation

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium and start by stating your full name.
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Staffing Letter of Intent for the 2023/2024 School Year as presented.

ACTION AGENDA

FIRST READ OF POLICIES

Executive Summary: The following policies are before the Board as First Read. 

• BDEF - Voting Method
• BDEF - R - Voting Method Regulation
• JF - Student Admissions
• JF-R - Student Admissions Regulation
• JFAB - Admission of Non-Resident Students
  • Edits

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium and start by stating your full name.
3. Board Discussion
4. Vote

Suggested Action: I move to approve First Read of Policies BDEF, Voting Method, BDEF-R, Voting Method Regulation, JF, Student Admissions, JF-R, Student Admissions Regulation, JFAB, Admission of Non-Resident Students, and JFAB-R, Admission of Non-Resident Students Regulation as presented.

ACTION AGENDA

SECOND READ OF POLICY

Executive Summary: Linked below is an outline of policy JBA, Discrimination - Student Complaint Procedure that includes procedures for complaints regarding the National School Lunch Program.

• JBA, Discrimination - Student Complaint Procedure

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium and start by stating your full name.
3. Board Discussion
4. Vote

Suggested Action: I move to approve second read of policy JBA - Discrimination - Student Complaint Procedure as presented.

ACTION ITEM

APPLE INC. REMAINING BALANCE

Executive Summary: The district applied for ECF (Emergency Connectivity Fund) dollars to apply to the renewal lease of the one-to-one devices in the district.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium and begin by stating your name.

3. Board Discussion

4. Vote

Suggested Action: I move to approve the Apple Inc. Purchase Order for the remaining balance, not to exceed $1,593,752.77, as presented.

ACTION ITEM

HOYT ARCHITECTS CONTRACT AMENDMENT

Executive Summary:  At the December 14, 2022 Board meeting the Board of Trustees approved the selection of Hoyt Architects as the design team for the TCSD #1 Multi-Family Employee Housing Project. The total cost for design of the project is $900,000.00. Due to funding considerations at that time the initial contract was through programming and schematic design only. With the approval of a State Lands and Investment loan, the District now has the funding needed to proceed through design development to construction administration. Below is a summary of the breakdown of the contract:

• Total Contract Cost                        $900,000
• Total Approved December, 2022     $180,000
• Total Contract Amendment             $720,000  

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium and begin by stating your name.
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Hoyt Architects, LLC Contract Amendment, not to exceed $720,000.00 as presented, with minor modifications deemed necessary by legal counsel.

ACTION ITEM

WEBT LETTER OF TERMINATION

APPROVAL OF CIGNA FOR HEALTH INSURANCE

Executive Summary:  The board is asked to approve the Letter of Termination to WEBT and approval to move forward with CIGNA as the Health Insurance provider for TCSD #1 for the 23/24 school year. 

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium and begin by stating your name.
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Letter of Termination to WEBT and approval to move forward with CIGNA as the Health Insurance provider for TCSD #1 for the 23/24 school year. 

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2022-2023 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF MARCH 8, 2023 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the March 8, 2023 Regular Board Meeting as presented. 

CONSENT AGENDA

MARCH 2023 CHECK REGISTER

Executive Summary: Check Register for March 2023 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the March 2023 check register as presented. 

CONSENT AGENDA

TRIBUTARY WELLNESS SERVICE AGREEMENT

Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in the agreement, and the Contractor is willing to render the services under the terms provided.

This agreement with Tributary Wellness will provide physical therapy services for the Extended School Year for 2022/2023.

Suggested Action: I move to approve the 2022/2023 Related Services Agreement with Tributary Wellness, not to exceed $4,275.00, as presented.

CONSENT AGENDA
EDUCATE AMERICA, LLC PURCHASE ORDER

 
Executive Summary: The overall purpose of this professional development partnership is to scale Tier 1 instructional practices that align to Science of Reading tenets and follow a structured literacy approach for educators. The partnership exists to support the integrity of instructional leadership. Leaders with Tier I clarity armed with deep knowledge regarding grade level teaching specificity are more able to sufficiently support classroom teachers. The partnership increases research-bound Tier I practices and collective efficacy for all educators in TCSD#1.  

Suggested Action: I move to approve the EDUCATE America, LLC Purchase Order, not to exceed $51,500.00, as presented.

CONSENT AGENDA

WYCLASS INVESTMENT FUND

Executive Summary: The WYCLASS Fund was created to provide cash-management investments designed for Wyoming public entities. 

http://www.wyomingclass.com/document-center

Suggested Action: I move to approve the ability to invest Teton County School District #1 funds in WYCLASS Investment Fund as presented.

CONSENT AGENDA

SMITH LAWN CARE, INC.

CONTRACT EXTENSION AND AMENDMENT

Executive Summary:  Smith Lawn care provides landscape services to the District.  The Facilities Department recommends extending Smith's existing contract for one year while it explores the availability of additional expertise needed to maintain the athletic fields and general landscaping efficiently and cost-effectively.  

Suggested Action: I move to approve the Smith Lawn Care contract extension and amendment, not to exceed $71,000.00 as presented, with minor modifications deemed necessary by legal counsel.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADJOURNMENT