CALL MEETING TO ORDER
Teton County School District #1 Board of Education Regular Meeting
Wednesday, April 12, 2023 Regular Meeting
EXECUTIVE
Executive Session will be held at 5:00M pursuant to W.S. 16-4-405(a)(iii) on matters concerning litigation and W.S. 16-4-405(a)(xii) to consider, discuss and conduct safety and security planning.
PLEDGE OF ALLEGIANCE
APRIL 12 2023 AGENDA
Regular Meeting - 6:00 PM
TCSD#1 Administration Office
1235 Gregory Lane
Suggested Motion: I move to approve the April 12, 2023 Regular Meeting Agenda as presented.
SUPERINTENDENT'S REPORT
Superintendent Dr. Gillian Chapman
Update / Report
1. Celebrations
Individual Champions:
2. District Leaders' Report
3. Educational Moment with Julie Nash and Holly Voorhees-Carmical
REPORT
STUDENT SCHOOL BOARD MEMBERS
Fernanda Costilla Correa - 12th Grade
Nicole Checker - 12th Grade
Jasmin Carrillo Granados - 12th Grade
PRESENTATION
FISCAL MANAGEMENT COMMITTEE REPORT
JENNIFER ZUNG, TRUSTEE
KATE MEAD, TRUSTEE
STEPHAN ABRAMS, TRUSTEE
UPDATED 04/12/2023 - Added: FY24 Health Insurance Steering Committee Meeting document
OTHER REPORTS
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ACTION ITEM
AMENDMENT TO AGENDA
Executive Summary: The board requested to amend the action items with the addition of #9, Termination Letter to WEBT and Approval of CIGNA.
Suggested Action: I move to approve the amendment to Action Items with the addition of #9, Termination Letter to WEBT and Approval of CIGNA.
ACTION ITEM
WYDOT REQUEST FOR REDUCED SEWER CONNECTION AND MONTHLY FEES
Executive Summary: The Wyoming Department of Transportation has submitted a request for TCSD #1 to reduce its connection fees from $6,600 to $4,500 per ERU connection and the monthly use fee from $178 to $45 per month. Note the current fee structure was established in 2017 before the system was operational and before the Town of Jackson/Teton County School District #1 Connection and Use Agreement was amended.
Suggested Action: Consideration of the WYDOT request for reduced sewer connection and monthly fees.
ACTION ITEM
FY24 TCSD #1 RECREATION DISTRICT APPLICATION
Executive Summary: Annual request to support recreation for the community and Teton County School District #1 students.
Board Discussion
Suggested Action: I move to approve the FY24 TCSD #1 Recreation District Application, not to exceed $2,916,739.00, as presented.
ACTION AGENDA
STAFFING LETTER OF INTENT
Executive Summary: Per Policy GCB -Certified Staff Contracts and Compensation:
Every teacher in the School District shall be issued an individual contract, notice of continuing employment, notice of non-renewal or recommendation of termination by April 15.
Click here to view Policy GCB - Certified Staff Contracts and Compensation
Suggested Action: I move to approve the Staffing Letter of Intent for the 2023/2024 School Year as presented.
ACTION AGENDA
FIRST READ OF POLICIES
Executive Summary: The following policies are before the Board as First Read.
Suggested Action: I move to approve First Read of Policies BDEF, Voting Method, BDEF-R, Voting Method Regulation, JF, Student Admissions, JF-R, Student Admissions Regulation, JFAB, Admission of Non-Resident Students, and JFAB-R, Admission of Non-Resident Students Regulation as presented.
ACTION AGENDA
SECOND READ OF POLICY
Executive Summary: Linked below is an outline of policy JBA, Discrimination - Student Complaint Procedure that includes procedures for complaints regarding the National School Lunch Program.
Suggested Action: I move to approve second read of policy JBA - Discrimination - Student Complaint Procedure as presented.
ACTION ITEM
APPLE INC. REMAINING BALANCE
Executive Summary: The district applied for ECF (Emergency Connectivity Fund) dollars to apply to the renewal lease of the one-to-one devices in the district.
Board Discussion
Suggested Action: I move to approve the Apple Inc. Purchase Order for the remaining balance, not to exceed $1,593,752.77, as presented.
ACTION ITEM
HOYT ARCHITECTS CONTRACT AMENDMENT
Executive Summary: At the December 14, 2022 Board meeting the Board of Trustees approved the selection of Hoyt Architects as the design team for the TCSD #1 Multi-Family Employee Housing Project. The total cost for design of the project is $900,000.00. Due to funding considerations at that time the initial contract was through programming and schematic design only. With the approval of a State Lands and Investment loan, the District now has the funding needed to proceed through design development to construction administration. Below is a summary of the breakdown of the contract:
Suggested Action: I move to approve the Hoyt Architects, LLC Contract Amendment, not to exceed $720,000.00 as presented, with minor modifications deemed necessary by legal counsel.
ACTION ITEM
WEBT LETTER OF TERMINATION
APPROVAL OF CIGNA FOR HEALTH INSURANCE
Executive Summary: The board is asked to approve the Letter of Termination to WEBT and approval to move forward with CIGNA as the Health Insurance provider for TCSD #1 for the 23/24 school year.
Suggested Action: I move to approve the Letter of Termination to WEBT and approval to move forward with CIGNA as the Health Insurance provider for TCSD #1 for the 23/24 school year.
CONSENT AGENDA
STAFFING CONSIDERATIONS AND REPORTS
Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2022-2023 contract year, or are submitted for informational purposes.
Suggested Action: I move to approve the Staffing Considerations and Reports as presented.
CONSENT AGENDA
MINUTES OF MARCH 8, 2023 REGULAR BOARD MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve minutes of the March 8, 2023 Regular Board Meeting as presented.
CONSENT AGENDA
MARCH 2023 CHECK REGISTER
Executive Summary: Check Register for March 2023
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the March 2023
CONSENT AGENDA
TRIBUTARY WELLNESS SERVICE AGREEMENT
Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in the agreement, and the Contractor is willing to render the services under the terms provided.
This agreement with Tributary Wellness will provide physical therapy services for the Extended School Year for 2022/2023.
Suggested Action: I move to approve the 2022/2023 Related Services Agreement with Tributary Wellness, not to exceed $4,275.00, as presented.
CONSENT AGENDA
EDUCATE AMERICA, LLC PURCHASE ORDER
Executive Summary: The overall purpose of this professional development partnership is to scale Tier 1 instructional practices that align to Science of Reading tenets and follow a structured literacy approach for educators. The partnership exists to support the integrity of instructional leadership. Leaders with Tier I clarity armed with deep knowledge regarding grade level teaching specificity are more able to sufficiently support classroom teachers. The partnership increases research-bound Tier I practices and collective efficacy for all educators in TCSD#1.
Suggested Action: I move to approve the EDUCATE America, LLC Purchase Order, not to exceed $51,500.00, as presented.
CONSENT AGENDA
WYCLASS INVESTMENT FUND
Executive Summary: The WYCLASS Fund was created to provide cash-management investments designed for Wyoming public entities.
http://www.wyomingclass.com/document-center
Suggested Action: I move to approve the ability to invest Teton County School District #1 funds in WYCLASS Investment Fund as presented.
CONSENT AGENDA
SMITH LAWN CARE, INC.
CONTRACT EXTENSION AND AMENDMENT
Executive Summary: Smith Lawn care provides landscape services to the District. The Facilities Department recommends extending Smith's existing contract for one year while it explores the availability of additional expertise needed to maintain the athletic fields and general landscaping efficiently and cost-effectively.
Suggested Action: I move to approve the Smith Lawn Care contract extension and amendment, not to exceed $71,000.00 as presented, with minor modifications deemed necessary by legal counsel.
CONSENT AGENDA
BOARD MEMBER TRAVEL
Executive Summary: Reimbursements for travel expenses including transportation, hotel and food.
Suggested Action: I move to approve board member travel as needed.
CONSENT AGENDA APPROVAL
Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel.
PUBLIC COMMENT
The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.
Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
FUTURE AGENDA ITEMS / SCHEDULING / TOPICS
The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.
REVIEW OF MEETING
The Board of Trustees may use this time to discuss this meeting.
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ADJOURNMENT