- Subject
- 3. Pledge of Allegiance
- Meeting
- Jun 14, 2023 - TCSD #1 Board of Education Regular Meeting - 6:00 PM
- Category
- A. Call to Order
- Type
- Procedural
PLEDGE OF ALLEGIANCE
File Attachments
CALL MEETING TO ORDER
Teton County School District #1 Board of Education Regular Meeting
Wednesday, June 14, 2023 Regular Meeting
EXECUTIVE
Executive Session will be held at 5:00PM, pursuant to W.S. 16-4-405 (a)(ii) personnel issues and W.S. 16-4-405 (a)(xii) safety and security planning.
PLEDGE OF ALLEGIANCE
JUNE 14, 2023 AGENDA
Regular Meeting - 6:00 PM
TCSD#1 Administration Office
1235 Gregory Lane
Suggested Motion: I move to approve the June 14, 2023 Regular Meeting Agenda as presented.
SUPERINTENDENT'S REPORT
Superintendent Dr. Gillian Chapman
Update / Report
1. Celebrations
2. District Leaders' Report
3. Educational Moment
REPORT
STUDENT SCHOOL BOARD MEMBERS
Welcome to the newly elected Student School Board Members:
Seniors in the 23/24 School Year:
Andrew Hanna
Gabriel Kantor
Cecily Ross
FISCAL MANAGEMENT COMMITTEE REPORT
JENNIFER ZUNG, TRUSTEE
KATE MEAD, TRUSTEE
STEPHAN ABRAMS, TRUSTEE
OTHER REPORTS
- Join a TCSD #1 Board Meeting
- Report from the State Construction Department meeting on June 7th regarding funding for the Bronc Achievement Center and Transportation and Maintenance Department building.
ACTION AGENDA
SECOND READ OF POLICIES
Executive Summary: Linked below is an outline of Policies JF Student Admissions, JF-R Student Admissions Regulation, JFAB Admission of Non-Resident Students
Suggested Action: I move to approve second read of policies JF Student Admissions, JF-R Student Admissions Regulation, JFAB Admission of Non-Resident Students as presented.
ACTION AGENDA
LETTER TO TETON COUNTY
Executive Summary: Linked is the draft letter to the Teton County Commissioners for the conveyance of the TCSD #1 sewer system to Teton County.
Suggested Action: I move to approve the letter to Teton County Commissioners to transfer the TCSD #1 Sewer to Teton County as presented.
ACTION ITEM
TOWN OF JACKSON WATER EASEMENT AGREEMENT
Executive Summary: The Town of Jackson has requested a utility easement on the north side of Jackson Elementary School to install a water line to an existing fire hydrant. Installing the water line will benefit the District by providing increased water pressure and a second, redundant supply, which is best practice for critical infrastructure.
Suggested Action: I move to approve the Town of Jackson Water Easement Agreement as presented with minor modifications as suggested by legal counsel.
ACTION ITEM
CONSIDERATION OF LIABILITY INSURANCE RENEWAL
Executive Summary: TCSD #1 worked with HUB Insurance to obtain bids for commercial liability insurance renewal and cyber liability insurance renewal. Coverage includes property, inland marine, crime, general liability, educators liability, auto, and excess liability. A second, separate policy provides cyber liability coverage. Attached is a comparison of 2023-2024 renewal rates compared to 2022-2023.
Suggested Action: I move to approve the commercial liability insurance with Glatfelter Public Practice in an amount not to exceed $518.170.00 and Cyber Liability Insurance with Llyod's of London in an amount not to exceed $26,748.12, as presented.
ACTION AGENDA
PERSONNEL REQUEST
Executive Summary: This is a request for a variance from an employee as discussed in Executive Session.
ACTION AGENDA
STATE CONSTRUCTION DEPARTMENT
Executive Summary: Consideration to utilize emergency rules of the State Construction Department for the Superintendent to write a letter.
Suggested Action: I move to approve TCSD to utilize the emergency rules of the State Construction Department for the Superintendent to write a letter to the department indicating that the educational space at Jackson Hole High School and the Bus Barn facility are inadequate per statute 21-1-101.
CONSENT AGENDA
STAFFING CONSIDERATIONS AND REPORTS
Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2023-2024 contract year, or are submitted for informational purposes.
Suggested Action: I move to approve the Staffing Considerations and Reports as presented.
CONSENT AGENDA
EXECUTIVE MEETING MINUTES OF MAY 10, 2023
Suggested Action: I move to approve Executive Meeting Minutes of May 10, 2023 as presented.
CONSENT AGENDA
MINUTES OF MAY 10, 2023 REGULAR BOARD MEETING
The minutes are considered draft until approved by the Board of Trustees.
Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.
Suggested Action: I move to approve minutes of the May 10, 2023 Regular Board Meeting as presented.
CONSENT AGENDA
MAY 2023 CHECK REGISTER
Executive Summary: Check Register for May 2023
The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.
Suggested Action: I move to approve the May 2023
CONSENT AGENDA
BUS ROUTES FOR 2023-2024 SCHOOL YEAR
Executive Summary: The Board is requested to review and approve School Year 2023-2024 Bus Routes.
Additionally, according to WDE Chapter 20, Sections 7(b) & 7(c), official, yearly TCSD school board action is required for the approval of any transportation provided to students residing within the "no transportation zone" and for any transportation provided on non-public roadways.
Suggested Action: I move to approve the proposed bus routes, route changes, private road transport exceptions, and "no transportation zone" exceptions for the 2023-2024 School Year as presented.
CONSENT AGENDA
COOK CENTER FOR HUMAN CONNECTION
Executive Summary: The Cook Center for Human Connection works to strengthen human connection and provide avenues to mental health support. The first program will provide unlimited coaching to families district wide. The second program provides for delivery of a virtual Mental Health Series to families that will take place in the 2023/24 school year.
Suggested Action: I move to approve the Cook Center for Human Connection agreement and purchase order, not to exceed $30,000.00, as presented.
CONSENT AGENDA
TETON LITERACY CENTER PURCHASE ORDER
Executive Summary: This Memorandum of Understanding (MOU) sets forth the terms between Teton County School District #1 (TCSD) and Teton Literacy Center (TLC) relative to collaborative efforts to provide out-of-school time programming and learning opportunities for Teton County students.
TCSD #1 and TLC agree to partner and collaborate in providing wrap-around services for high needs students. Through this collaboration, Teton Literacy Center agrees to provide extended academic and social-emotional support services for TCSD #1 students during the summer of 2023, as well as transition support for incoming Kindergarten students. TLC also agrees to expand their current Home Visit program to include eight to ten families for Kinder-8th grade students. TCSD #1 agrees to provide funding support, access to school-day learning applications as well as classroom space during TCSD #1’s summer school program.
Suggested Action: I move to approve the Teton County Literacy Memorandum of Understanding and Purchase Order, not to exceed $36,225.00, as presented.
CONSENT AGENDA
POWERSCHOOL PURCHASE ORDER
Executive Summary: PowerSchool is the K-12 student information system (SIS) program used district wide that includes SIS Maintenance and Support and Enrollment Registration, Unified Talent Perform District, Performance Matters, Assessment and Advanced Reporting Core+, professional development and subscription for training.
Suggested Action: I move to approve the PowerSchool Purchase Order, not to exceed $118,211.99, as presented.
CONSENT AGENDA
TV PURCHASE ORDER
Executive Summary: To replace aging or non-functioning Promethean Boards and projectors with classroom TVs and wireless connectivity via AppleTV.
Suggested Action: I move to approve the TV purchase order, not to exceed 32,839.04, as presented.
CONSENT AGENA
WILSON ELEMENTARY SCHOOL
VESTIBULE RENOVATION BUDGET AND CONSTRUCTION CONTRACT
Executive Summary: Plan One Architects issued a call for construction bids for the Wilson Elementary School Entry Vestibule Renovation Project on May 3, 2023. TCSD received and evaluated two proposals, one from Dick Anderson Construction and one from ACM Wyoming, LLC. As the low bidder, the project committee recommends the award of the bid to ACM Wyoming, LLC.
CONSTRUCTION
Base Bid: $978,677
Owner Overhead: $4,000
Owner Contingency: $30,000
Total: $1,012,677
Total Project Budget $1,090,277(this includes the previously approved design contract of $77,600)
Suggested Action: I move to approve the funding allocation of $1,012,677 to fund the Wilson Elementary School Vestibule renovation and award the construction contract to ACM Wyoming, LLC, in an amount not to exceed $978,677, as presented with minor modifications suggested by legal counsel.
CONSENT AGENDA
JADES HEATING & PLUMBING PURCHASE ORDER
Executive Summary: The water for Munger Mountain Elementary School is supplied from a well. While it is healthy and good tasting, the naturally occurring minerals cause calcification to build up in the mechanical and plumbing systems. To manage and protect the system's long-term viability, staff recommends installing a water conditioner system at the school. TCSD received two bids, one from Snake River MEP and one from Jade's Heating and Plumbing. Jade's was the low bidder, and staff recommends contracting with them to provide and install the system.
Suggested Action: I move to approve the Jades Heather & Plumbing purchase order, not to exceed $49,700.00, as presented.
CONSENT AGENDA
WESTERN PLAINS ENGINEERING CONTRACT
Executive Summary: Staff recommends installing new ventilation systems at Alta Elementary School, Jackson Hole High School, and Summit Innovation School to improve air quality. This project was identified as an appropriate project to fund with ESSER grant funding.
The District received two proposals to complete this project, one from Western States Engineering (WPE) and One from Jorgensen Associates. Staff recommends WPE as the best fit for the project.
The project's first phase included WPE conducting a thorough review of three schools, AES, JHHS, and SIS, reviewing a Test and Balance report the District completed in 2020, and proposing a conceptual design and cost estimate. Now that WPE and staff have determined the most cost-effective design strategy, the team is bringing forward a contract with WPE to complete the design, do an additional cost estimate, and create the bid documents. WPE and staff have also developed a schedule for the remainder of the project and will issue a call for bids for the procurement and installation of the equipment this fall.
Suggested Action: I move to approve the Western Plains Engineering Contract, not to exceed $38,4000.00, as presented with minor modifications suggested by legal counsel.
CONSENT AGENDA ITEM
LEASE AMENDMENT WITH MFD INDUSTRIAL
FOR 1540 MARTIN LANE
ADDENDUM TO LEASE AGREEMENT ADDED 06/14/2023
Executive Summary: In February, 2023 trustees approved the termination of the lease agreement with MFD Industrial for 1540 Martin Lane effective August 9, 2023. In late May the leasee notified staff that the subleasee was vacating the property at the end of May. The leasee requested permission to continue leasing 1/3 of the parcel adjacent to his property at 1560 Martin Lane. This amendment would result in a reduction of the monthly lease of $3,500 to $1,167 or 1/3 of the monthly rent.
If this amendment is approved district staff will start moving district equipment and other items onto to the remaining 2/3 or the property.
Suggested Action: I move to approve an amendment to the Martin Lane Lease agreement with MFD Industrial as presented with minor modifications deemed necessary by legal counsel.
CONSENT AGENDA ITEM
RESIDENTIAL UNIT SALES CONTRACT
Added to the Agenda on 6/13/2023
Executive Summary: These contracted residential units are constructed on a lot in the Schawbacher Meadows Subdivision that is owned by Teton County School District #1.
Suggested Action: I move to approve the residential unit sales contract as presented.
CONSENT AGENDA
BOARD MEMBER TRAVEL
Executive Summary: Anticipated travel for any board member. Reimbursements for travel expenses including transportation, hotel and food.
Suggested Action: I move to approve board member travel as needed.
CONSENT AGENDA APPROVAL
Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel.
PUBLIC COMMENT
The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.
Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.
COMMUNICATIONS TO THE BOARD
WRITTEN CORRESPONDENCE
COMMUNICATIONS FROM THE BOARD
The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.
FUTURE AGENDA ITEMS / SCHEDULING / TOPICS
The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.
REVIEW OF MEETING
The Board of Trustees may use this time to discuss this meeting.
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ADJOURNMENT