CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, July 19th, 2023 Regular Meeting

EXECUTIVE

Executive Session will be held at 5:00PM, pursuant to W.S. 16-4-405 (a)(ii) personnel issues and W.S. 16-4-405 (a)(iii) litigation.

PLEDGE OF ALLEGIANCE

JULY 19, 2023 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the July 19, 2023 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

2. District Leaders' Report 

3. Educational Moment with Dr. Crisp

An update on programs, intended goals, and how we are measuring progress

• Reimagining & Innovating the Delivery of Education (RIDE) Pilot Program
• Wyoming Teacher Apprenticeship (WTA) Pilot Program

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

1. Budget update
2. Summary of budget changes (since June 12, 2023 meeting)
3. Summary of budget amendment

OTHER REPORTS

- Update on Housing by Jackson Hole Middle School

- Letter to Board of County Commissioners and Town of Jackson updating on School Facilities Work

- Letter to Select Committee on School Facilities Regarding Emergency Rules

TCSD #1 BUDGET HEARING

REVIEW OF FISCAL YEAR 2022-2023 BUDGET AMENDMENT

REVIEW OF COMPREHENSIVE ANNUAL BUDGET FOR FISCAL YEAR 2023-2024

1. Review of Fiscal Year 2022/2023 Budget Amendment
2. Review of Fiscal Year 2023/2024 Budget 
3. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

ACTION AGENDA

TCSD #1 FY24 COMPREHENSIVE BUDGET

Executive Summary: The annual budget for the Teton County School District #1 is presented and required to be approved no later than the third Wednesday in July for the following year. W.S. 16-4-109

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the TCSD #1 FY24 Comprehensive Budget as presented.

ACTION AGENDA

TCSD #1 FY23 BUDGET AMENDMENT

Executive Summary: Budget amendments for each fund are proposed to adjust annual budgets and comply with Wyoming State Statute 16-4-103.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the TCSD #1 FY23 Budget Amendment as presented.

ACTION ITEM

NEW MMES SEWER RULE

DEFINING AN EQUIVALENT RESIDENTIAL UNIT (ERU) 

Executive Summary: At their regular meeting on May 10, 2023 the board directed staff to advertise a rule change to the Munger Mountain Elementary School Sewer System Connection and Use Rules and Regulations and to allow for the 45 day public comment period. The proposed new rule establishes an Equivalent Residential Unit (ERU) as a housing unit of up to three bedrooms.  The rule change is presented for the Board's consideration.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step up to the podium or use the Raise Hand function. We will ask all community members in attendance in person to speak first, then we will address those participating online.  
3. Board Discussion
4. Vote

Suggested Action: I move to approve the new Munger Mountain Elementary School Sewer System Rule to define an Equivalent Residential Unit as up to three bedrooms as presented.

ACTION AGENDA

WSBA MEMBERSHIP RENEWAL

Executive Summary: The Wyoming School Board Association's member benefit flyer and dues statement are included below for the Board of Trustees consideration.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Wyoming School Board Association Membership Renewal as presented.

ACTION ITEM

WYOMING GAME & FISH DEPARTMENT

WORKFORCE HOUSING SEWER CONNECTION PERMIT

Executive Summary:  The Wyoming Game & Fish Department (WGFD) plans to build a workforce housing project on the South Park Wildlife Habitat Management Area south of Melody Ranch.  The project will be completed in two phases.  The first phase includes (6) three-bedroom, two-bath residences and (1) four-bedroom, four-bath seasonal residences.  Construction will tentatively begin late summer, 2023.  The second phase includes (6) three-bedroom, two-bath residences.  Because the WGFD only has construction documents for the first phase of development, staff recommends approving only connection for the first seven units at this time.  The second phase of the project would require a separate application and approval.

The District's Sewer Operator has reviewed the application and recommends approval with the following conditions: 

1. WGFD receives
   1. Wastewater connection approval from the Town of Jackson.
   2. Wyoming DEQ permit to Construct
   3. WYDOT Utility License
   4. Approval of the system design by the TCSD Sewer Operator (due to a family emergency the sewer operator has not completed design review)
2. WGFD signs a Connection and Use Agreement with TCSD, designating the responsibilities of TCSD and the WGFD before allowing the physical connection.
3. WGFD is responsible for any review and inspection fees exceeding the $200 application fee are reimbursed by WGFD, per the Munger Mountain Sewer Rules and Regulations.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step up to the podium or use the Raise Hand function. We will ask all community members in attendance in person to speak first, then we will address those participating online.  
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Wyoming Game & Fish Department Workforce Housing Sewer Connection Permit as presented.

ACTION ITEM

WYOMING STATE LOAN AND INVESTMENT BOARD

RESOLUTION AND LOAN DOCUMENTS

Executive Summary: TCSD #1 has been awarded a loan from the State Land and Investment Board for the purpose of immediately funding the TCSD #1 employee housing project in the amount of $16,000,000.00.  The repayment source will be the voter approved 2022 SPET.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step up to the podium or use the Raise Hand function. We will ask all community members in attendance in person to speak first, then we will address those participating online.  
3. Board Discussion
4. Vote

Suggested Action: I move to approve the State Loan and Investment Board Capital Construction Loan Agreement, Security Agreement and Financing Statement and Resolution, as presented.

ACTION AGENDA

PERSONNEL REQUEST

Executive Summary: This is a variance request from an employee as discussed in Executive Session. 

ACTION AGENDA

 AGREEMENT

Executive Summary: This is an agreement as discussed in Executive Session. 

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2022-2023 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF JUNE 14, 2023

Suggested Action: I move to approve Executive Meeting Minutes of June 14, 2023 as presented. 

CONSENT AGENDA

MINUTES OF JUNE 14, 2023 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the June 14, 2023 Regular Board Meeting as presented. 

CONSENT AGENDA

JUNE 2023 CHECK REGISTER

Executive Summary: Check Register for June 2023 will be presented to the Board of Trustees for approval. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the June 2023 check register as presented. 

CONSENT AGENDA

INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA) PART B

LOCAL EDUCATIONAL AGENCY (LEA) ASSURANCES 

Executive Summary:  The IDEA of 2004 (Public Law 108-446) is a federal education grant program. Teton County School District #1 is the local educational agency (LEA) and will place the following assurances on file with the Wyoming Department of Education (WDE) as a part of the IDEA Part B Consolidated Grant funds application. The LEA provides assurances that it has in effect policies and procedures to meet all eligibility requirements of Part B of the Act as found in the IDEA statute and regulations and other federal and state laws and regulations governing the administration of federal grants. The LEA is able to meet all the assurances as stated within the application.

Suggested Action: I move to approve the Individuals with Disabilities Education Act (IDEA) Part B Local Educational Agency (LEA) Assurances.

CONSENT AGENDA

EXTENDED SCHOOL YEAR (ESY) SERVICES AGREEMENT
FOR ANNA VOIGT, OCCUPATIONAL THERAPY SERVICES

Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in the agreement, and the Contractor is willing to render the services under the terms provided.

Under the terms of this agreement, Anna Voigt will provide occupational therapy services to TCSD#1 students for the Extended School Year for 2022/23.

Suggested Action: I move to approve the 2022/2023 Extended School Year Related Services Agreement with Anna Voigt, not to exceed $2,137.50, as presented.

CONSENT AGENDA

JAMF RENEWAL

Executive Summary: Renewal of JAMF subscription for 2023-2024 school year. License subscription for 1 year. JAMF is the main management tool for district computers and tablets. 

Suggested Action: I move to approve the JAMF Purchase Order, not to exceed $56,574.00, as presented.

CONSENT AGENDA
SOLUTION TREE, INC. PURCHASE ORDER

Executive Summary: This grant funded contract allows for TCSD #1's continual investment in shared learning and implementation of professional learning communities throughout the 2023-2024 school year. This contract involves partnership with three separate Solution Tree Consultants (i.e., David Jones, Anthony Reibel, Maria Nielsen) who provide professional development, consulting and job-embedded feedback for teachers, principals, and district leaders. These collective efforts help all TCSD #1 instructional staff develop a shared understanding of the purpose of the PLC framework, as well as how to achieve the best student results. 

Suggested Action: I move to approve the Solution Tree Purchase Order, not to exceed $269,000.00, as presented.

CONSENT AGENDA

DREAMBOX RENEWAL

Executive Summary:  DreamBox is an adaptive math curriculum that aligns with all state math standards and fuels growth in K-8.  The adaptive learning programs meet students at their level and provide teachers with data and valuable insights to ensure success. DreamBox is used district wide in K-5 and middle school uses 50 licenses.

Suggested Action: I move to approve the DreamBox renewal purchase order for the 2023-24 school year, not to exceed $31,357.00, as presented.

CONSENT AGENDA

IMAGINE LEARNING PURCHASE ORDER

Executive Summary:  Imagine Language & Literacy is an adaptive learning solution in English and Spanish that accelerates reading and language proficiency for students in grades K-5. Designed to supplement core literacy instruction, Imagine Language & Literacy provides instruction and practice in all four domains of literacy-reading, writing, listening, and speaking with a focus on academic vocabulary and knowledge building. Imagine Math Facts is a game-based software that offers teachers an effective way to teach math facts intensely, solving the math fluency puzzle and building a critical pre-algebra foundation. Imagine Espanol will be used at Munger Mountain Elementary. All programs are research-based and will be effective for both in class and distance learning options. 

Suggested Action: I move to approve the Imagine Learning Inc. Purchase Order, not to exceed $83,150.00, as presented.

CONSENT AGENDA

WYOMING HIGH SCHOOL ACTIVITIES ASSOCIATION APPLICATION

Executive Summary: Yearly application to the Wyoming High School Activities Association (WHSAA) to participate in WHSAA sports and activities for the 2023-2024 school year

Suggested Action: I move to approve the Wyoming High School Activities Association membership application as presented.

CONSENT AGENDA ITEM

RESIDENTIAL LEASE RENEWAL

BLAIR PLACE APARTMENT

Executive Summary: The residential lease agreement at Blair Place Apartment is a renewal of an existing lease.  The apartment is used by the Special Education Department to teach life skills to qualifying students at Jackson Hole high School.  The lease start date is August 1, 2023 with an end date of July 31, 2024. 
 

Suggested Action: I move to approve the Blair Place apartment lease renewal for the Special Education Department in the annual amount of $25,259.00, as presented.

CONSENT AGENDA

ACM WYOMING PAINTING PURCHASE ORDER

Executive Summary:  As the low bidder, staff is recommending ACM Wyoming to complete repairs to exterior covered walkways and stairs at the Cubs Daycare buildings.   Due to the small scope of work, it is recommended that the project be completed on a "Not to Exceed" basis and a purchase order.

Suggested Action: I move to approve the ACM Wyoming, LLC Purchase order, not to exceed $66,181.00, as presented.

CONSENT AGENDA

FRONTLINE PURCHASE ORDER

Executive Summary: Frontline is the software used for staff absences reporting and the time in/out system for staff.  

Suggested Action: I move to approve the Frontline Purchase Order, not to exceed $27,671.21, as presented.

CONSENT AGENDA

SCHWABACHER MEADOWS GROUND LEASE CONTRACTS

Executive Summary: These contracts are for the re-sale of the Schwabacher Meadow properties to TCSD #1 employees. 

Suggested Action: I move to approve the Schwabacher Meadows ground lease contracts, as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Anticipated travel for any board member.  Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADVANCED PLANNING

ADJOURNMENT