CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, September 13, 2023 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

SEPTEMBER 13, 2023 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the September 13, 2023 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

2. District Leaders' Report 

3. Educational Moment with Pier Trudelle

• Mental Health and Social-Emotional Tiered Supports in TCSD #1

REPORT

STUDENT SCHOOL BOARD MEMBERS

Andrew Hanna - 12th Grade

Gabriel Kantor - 12th Grade

Cecily Ross - 12th Grade

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

1. Budget update

OTHER REPORTS

- Report on adding Softball - Mike Hansen

- Update on Transportation Facility and Bronc Achievement Center - Dr. Chapman

- Employee Housing - Deanna Harger/Charlotte Reynolds

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2023-2024 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF AUGUST 9, 2023

Suggested Action: I move to approve Executive Meeting Minutes of August 9, 2023 as presented. 

CONSENT AGENDA

MINUTES OF AUGUST 9, 2023 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the August 9, 2023 Regular Board Meeting as presented. 

CONSENT AGENDA

AUGUST 2023 CHECK REGISTER

Executive Summary: Check Register for August 2023 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the August 2023 check register as presented. 

CONSENT AGENDA

2023-24 SCHOOL YEAR RELATED SERVICES AGREEMENTS FOR STUDENTS WITH DISABILITIES

KLADUKE INC. & TETON BEHAVIOR THERAPY

Executive Summary: Pursuant to W.S. 21-2-501 through W.S. 21-2-502, and Wyoming Rules and Regulations Governing Services for Children with Disabilities, the District, in order to provide appropriate education for its resident school age children with disabilities, desires the Contractor to render the services described in each agreement, and the Contractor is willing to render the services under the terms provided. The two contracts are primarily for Alta Elementary School students for providers Karen LaDuke (speech language pathology) and Teton Behavior Therapy (counseling/social work). KLaDuke Inc. will be funded by Special Education and Teton Behavior Therapy will be funded by the school's budget. 

Suggested Action: I move to approve the 2023-24 Related Service Agreements for Students with Disabilities at Alta Elementary School as presented.

CONSENT AGENDA

APPROVAL OF SNAKE RIVER MEP CONTRACT

Executive Summary:  The District allocated $600,000.00 of ESSER II funding award for indoor air quality projects. Summit Innovations School, Alta Elementary School and Jackson Hole High School were selected to receive additional ventilation based on the results of a 2020 Test & Balance Report. The District contracted West Plains Engineering to develop designs for the three schools to increase fresh air ventilation in all or select classrooms. After project design expenses, $540,100.00 is available for construction. 

The District received one construction bid from Snake River MEP for the amounts listed below:

• Jackson Hole High School:  $211,210.00
• Summit Innovations School:  $409,524.00
• Alta Elementary School:  $377,706.00

Based on these bids, the District cannot complete all three projects.  Staff recommends moving forward with Summit Innovations School because the project will provide the biggest benefit at that location.

Suggested Action: I move to approve the Snake River MEP Contract, not to exceed $409,524.00, as presented with minor modifications deemed necessary by legal counsel.

CONSENT ITEM

PDP, INC. CONTRACT

Executive Summary:  As a prerequisite to transferring ownership of the Wilson Wetlands parcel to Teton County, the district has been asked to replace the decking of the Wilson Boardwalk that crosses the parcel and connects the Hungry Jacks area of downtown Wilson and and Owen Bircher Park.  

The Recreation District Board allocated $50,000.00 for the project.  TCSD staff coordinated with the Teton County Parks and Recreation Department to determine the replacement materials.  The District asked bidders to price three options for the most economical choice. 

During the bid process, it was brought to the District's attention that the boardwalk does not meet current ADA standards.  Due to the limited timeframe before the bids were due, District staff instructed bidders to price the deck replacement as is.  Staff recommends selecting the contractor for the project, developing a scope of work to address the ADA deficiencies, and addressing any cost increase as a change order to the contract.  Separating the two scopes of work will allow the contractor to mobilize while the team finalizes what additional work needs to be completed. Additional costs to address ADA deficiencies would be covered with the remaining $15,000.00 in funds available from the Recreation District grant. 

The District received two bids for the project, one from WestFork Construction and one from PDP Inc.  Recognized as the low bidder, and staff recommends awarding the contract to PDP, Inc. PDP Inc is working in collaboration with the Wilson Community.

Suggested Action: I move to approve the PDP Inc Contract, not to exceed $35,000.00, as presented.

CONSENT AGENDA

WHITE GLOVE PROFESSIONAL CLEANING PURCHASE ORDER

Executive Summary:  White Glove Professional Cleaning provides nightly custodial services at six district facilities; CES, DJES, JHMS, KES, MMES, and Cubs Daycare. In July 2021, the Board of Trustees approved a three-year contract with White Glove Professional Cleaning. In January 2022, the agreement was amended to include the JHMS and MMES. The attached Purchase Order is for custodial services for the 2023/24 fiscal Year.

Suggested Action: I move to approve the White Glove Professional Cleaning Purchase Order, not to exceed $788,531.50, as presented.

CONSENT AGENDA

LONG TECHNOLOGIES PURCHASE ORDER

Executive Summary:  Long manages the district's HVAC Building Automation System and provides technical support. In June 2021, the Board of Trustees approved a three-year contract for their services.  The attached purchase order is for the FY23/24 fiscal year.

Suggested Action: I move to approve the Long Technologies Purchase Order, not to exceed $30,712.00, as presented.

CONSENT AGENDA

RENDEZVOUS ENGINEERING PURCHASE ORDER

Executive Summary:  In October 2022, the Board of Trustees approved a three-year contract with Rendezvous Engineering to operate and maintain the Munger Mountain Elementary School Sewer System.  The attached Purchase Order is for FY 2023-2024 service.

Suggested Action: I move to approve the Rendezvous Engineering Purchase Order, not to exceed $140,000.00, as presented.

CONSENT AGENDA

MEMORANDUM OF UNDERSTANDING (MOU) BETWEEEN TCSD#1 AND JACKSON HOLE CHILDREN'S MUSEUM

Executive Summary: The Memorandum of Understanding (MOU) sets forth the terms and understanding between the Jackson Hole Children's Museum and TCSD#1 for two CREST Programming days and 100 STEAM days for the 2023-24 school year. 

Suggested Action: I move to approve the Memorandum of Understanding between TCSD#1 and Jackson Hole Children's Museum, not to exceed $73,400.00, as presented.

CONSENT AGENDA

PANORAMA EDUCATION RENEWAL PURCHASE ORDER

Executive Summary:  Panorama is an online assessment platform that provides opportunities for students, teachers, and families to complete survey assessments related to social-emotional learning, climate and culture. This renewal is a 3 year contract which is valid from 12/21/23 through 12/20/26.

Suggested Action: I move to approve the Panorama Education Purchase Order, in the amount of $29,325.00, as presented.

CONSENT AGENDA

MASSACHUSETTS GENERAL PHYSICIANS ORGANIZATION, INC (MPGO)

CONTRACT FOR PROFESSIONAL DEVELOPMENT

Executive Summary: MGPO will provide an in person Essential Foundation in Collaborative Problem Solving (Level 1) training. Participants will learn how to identify the causes of unmet expectations and concerning behavior and how to address those causes using a relational and replicable process. The total time of the event is up to 15 hours and up to 120 people can attend. 

Suggested Action: I move to approve the contract between Massachusetts General Physicians Organization, Inc. (MPGO) and TCSD#1, not to exceed $30,000.00, as presented.

CONSENT AGENDA ITEM

TCSD #1 SMART START PLAN

Executive Summary: TCSD #1 was awarded federal ESSER grant funding to support COVID-19 response and impact to schools. Grant requirements include the stipulation that we review and update the Smart Start Plan and present it to the public at least twice each year. We will have to provide these updates through the term of the grant through 2024.    
 

There are no changes to the Plan since May, 2023.
 

Smart Start Plan

Suggested Action: I move to approve the TCSD #1 Smart Start Plan as presented. 

CONSENT AGENDA

REIMBURSEMENT FOR PRIVATE TRANSPORTATION OR MAINTENANCE OF ISOLATED PUPILS

Executive Summary: Isolation payments are authorized under statute in instances where a student resides in the District but in an area not serviced by the Transportation Department. While there is no fiscal impact associated with the approval of the applications; fiscal impacts will occur each month as the beneficiaries apply for mileage reimbursements. TCSD #1 is reimbursed by the State for these funds at 100%.

Suggested Action: I move to approve the attached applications for Isolated Pupil Reimbursement for the 2023-2024 school year as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ACTION AGENDA

MEMORANDUM OF UNDERSTANDING

SCHOOL RESOURCE OFFICER

TOWN OF JACKSON/JACKSON POLICE DEPARTMENT

Executive Summary: This memorandum of understanding (MOU) is a renewal of the standing agreement with the Town of Jackson and Jackson Police Department for a School Resource Officer at Jackson Hole Middle School, Davey Jackson Elementary School, and the John Colter Elementary School.

The Town Council will vote on the agreement on September 11, the final draft may be updated prior to the Board of Trustee Meeting. 

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve Memorandum of Understanding with the Town of Jackson and Jackson Police Department for a School Resource Officer as presented.

ADVANCED PLANNING

ADJOURNMENT