CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, October 11, 2023 Regular Meeting

EXECUTIVE

The board will adjourn into Executive Session at 5:00pm pursuant to Wyoming State Statute 16-4-405(a)(iii) consideration of litigation and pursuant to W.S. 16-4-405(a)(ii) consideration of personnel issues.

PLEDGE OF ALLEGIANCE

OCTOBER 11, 2023 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the October 11, 2023 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• WHSAA Good Sportsmanship Awards
  • Cecily Ross, Tennis
  • Ila Musclow, Swimming
  • Hayden Clark, Tennis
  • Sienna Anderson, Volleyball

2. District Leaders' Report 

3. Educational Moment with Dr. Crisp and Principals

• Wyoming Department of Education Accountability Review
• School Improvement Plan Snapshots from Principals

REPORT

STUDENT SCHOOL BOARD MEMBERS

PRESENTATION

Andrew Hanna - 12th Grade

Gabriel Kantor - 12th Grade

Cecily Ross - 12th Grade

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

1. Budget update

OTHER REPORTS

- Employee Housing Update - Charlotte Reynolds & Deanna Harger

- Bronc Achievement Update - Charlotte Reynolds & Deanna Harger

- Draft Bylaws for TCSD #1 Recreation District - Gillian Chapman

- TCSD #1 Recreation District Logo - Charlotte Reynolds

ACTION AGENDA

SCHOOL IMPROVEMENT PLANS

Executive Summary: Annually, schools develop school improvement plans and submit them to the state. School improvement plans are an important component of our work with students to ensure our plans support their individual growth. 

2023 / 2024 School Improvement Plan

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the School Improvement Plans as presented.

ACTION ITEM

ADDING GIRLS SOFTBALL AS A TCSD#1 ACTIVITY 

Executive Summary: This request before the Trustees would add girls softball at the high school level as one of the Wyoming High School Athletic Association (WHSAA) activities offered by TCSD#1.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the addition of girls softball at the high school level as a TCSD #1 activity beginning in the 2023/2024 school year as presented.

ACTION AGENDA

TCSD #1 LEGISLATIVE PRIORITIES

Executive Summary: TCSD #1 2023/2024 Advocacy Priorities for Legislature. 

2023/2024 Legislative Advocacy Priorities

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve the TCSD #1 Legislative Priorities as presented.

ACTION ITEMS

BUS PURCHASE

Executive Summary: Staff requests that the Trustees approve and authorize the TCSD #1 Transportation Department to purchase one new school bus for the FY24 School Year as fleet replacements. This bus has reached proper state criteria for replacement has been approved by the Wyoming Department of Education.

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands.

1. Board Discussion
2. Vote

Suggested Action: I move to approve the purchase of one bus from Elder Equipment Leasing of WY, Inc, not to exceed $244,400.00, as presented.

ACTION ITEM

PERSONNEL REQUEST

Executive Summary: This is a variance request from an employee as discussed in Executive Session. 

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2023-2024 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

MINUTES OF SEPTEMBER 13, 2023 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the September 13, 2023 Regular Board Meeting as presented. 

CONSENT AGENDA

SEPTEMBER 2023 CHECK REGISTER

Executive Summary: Check Register for September 2023 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the September 2023 check register as presented. 

CONSENT AGENDA

FINAL COMPLETION OF ELECTRICAL UNDER THE NEW BLEACHERS

Executive Summary: The Board of Trustees has already approved $43,464.95 toward this project. With the added heat tape cost, the increase in material costs, and the added cost to install electrical for an AED that would be outside and accessible to the surrounding fields we are requesting an additional $31,496.05 from capacity and suitability to complete this project before winter.

Suggested Action: I move to approve the contractor agreement and purchase order with Delcon to complete the electrical under the new bleachers, not to exceed $31,496.05, as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADVANCED PLANNING

ADJOURNMENT