CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, December 13th, 2023 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

Code:  BDA

SCHOOL BOARD ORGANIZATIONAL MEETING

An organizational meeting of the Board of Trustees shall be held at the first regular meeting after December 1. The meeting shall be called to order by the current chairman of the Board of Trustees, or the vice chairman in his/her absence.  

The first order of business shall be the election of officers in the following order: Chairman, Vice-Chairman, Clerk, and Treasurer.

Election shall be by voice vote or show of hands.  Nominations shall be made from the floor.  A nominee must receive a majority vote of Board Trustees for election to office.  Should no nominee receive a majority vote, the election shall proceed until a member is elected.

Legal Reference – W.S. § 21-3-110(a)(iii)

DECEMBER 13, 2023 AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the December 13, 2023 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Continuing Contract Achievement - Dr. Crisp

2. District Leaders' Report 

3. Educational Moment with Dr. Crisp

• What is a Board of Cooperative Educational Services (B.O.C.E.S.)?

COMMITTEE AND LIAISON APPOINTMENTS FOR 2024

Board Organization Chart 2024 - Committees and Liaisons

REPORT

STUDENT SCHOOL BOARD MEMBERS

Gabriel Kantor - 12th Grade

Cecily Ross - 12th Grade

Andrew Hanna - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

1. Budget update

OTHER REPORTS

Update from Dr. Chapman:

- Policies BDC/BDC-R, School Board Governance and Committees / Regulations

Second Read scheduled for January

Updates from Ian Wolfley/Deanna Harger/Charlotte Reynolds:

- Housing Project

- Jackson Hole High School Renovation

- Transportation Center

ACTION AGENDA

2024 BOARD MEETING SCHEDULE

Executive Summary: The proposed 2024 board meeting schedule is attached for the trustee's review and approval. 

2024 Board Meeting Schedule 

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the 2024 Board Meeting Schedule as presented.

ACTION AGENDA

FY23 ANNUAL AUDIT

Executive Summary:  The annual audit of the FY23 TCSD #1 financial statements.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the FY23 Annual Audit of the TCSD #1 Financial Statements as presented.

ACTION AGENDA

FY24 TCSD #1 RECREATION DISTRICT APPLICATION AMENDMENT

Executive Summary: The Board of Trustees is asked to consider the proposed amendment to the FY24 TCSD #1 Recreation District Application as well as the prioritization of the projects listed. 

1. Staff Report and Questions for Staff
2. Community Input -

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion

4. Vote

Suggested Action: I move to approve an amendment to the FY24 TCSD#1 Recreation District Application in the amount of $596,251.15 as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2023-2024 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

DECEMBER 2023 CHECK REGISTER

Executive Summary: Check Register for December 2023 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the December 2023 check register as presented. 

CONSENT AGENDA

MINUTES OF NOVEMBER 8, 2023 REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the November 8, 2023 Regular Board Meeting as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF NOVEMBER 8, 2023

Suggested Action: I move to approve Executive Meeting Minutes of November 8, 2023 as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES OF NOVEMBER 13, 2023

Suggested Action: I move to approve Executive Meeting Minutes of November 13, 2023 as presented. 

CONSENT AGENDA

SNAKE RIVER MEP PURCHASE ORDER

Executive Summary:  The water heaters at the Jackson Hole Middle School have reached the end of their useful life and must be replaced.  This project will replace the existing five (5) water heaters with three (3) more efficient heaters.  We had anticipated that this replacement would be completed in the next 3-5 years, however, due to the failure of one of the water heaters it is necessary to replace them now to ensure the continuity of sufficient hot water to the kitchen and school.

Suggested Action: I move to approve the Snake River MEP Purchase order, not to exceed $137.000.00, as presented.

CONSENT AGENDA

TRANSPORTATION FACILITY PROJECT AGREEMENT

WITH THE STATE OF WYOMING

Executive Summary: The Wyoming School Facilities Commission and Select Committee of School Facilities has approved $17,547,258.00 to fund the design and construction of a new Transportation Facility.
 

Suggested Action: I move to approve the Transportation Facility Project Agreement with the State of Wyoming as presented.

CONSENT AGENDA

COLLEGEBOARD PURCHASE ORDER

Executive Summary: TCSD#1 contracts with CollegeBoard for Advanced Placement Exams. TCSD#1 funds AP Exams for any student enrolled in Advanced Placement Courses.

Suggested Action: I move to approve the purchase order for CollegeBoard for Advanced Placement Exam fees, not to exceed $57,316.00, as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADVANCED PLANNING

ADJOURNMENT