CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, January 10th, 2024 Regular Meeting

EXECUTIVE

Executive Session will be held at 5:30pm pursuant to W.S. 16-4-405(a)(ii) consideration of personnel issues and pursuant to W.S. 16-4-405(a)(iii) consideration of litigation.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the January 10, 2024 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

2. District Leaders' Report 

3. Educational Moment with Dr. Crisp

• 2024/2025 School Year Calendar

REPORT

STUDENT SCHOOL BOARD MEMBERS

Andrew Hanna - 12th Grade

Gabriel Kantor - 12th Grade

Cecily Ross - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

1. Budget update

OTHER REPORTS

Superintendent Chapman:

• Letter to Board of County Commissioners - Impacts to Schools

Sara Van Genderen, Legal Counsel:

• Teton County Parks and Recreation Agreement Review

Dr. Crisp, Assistant Superintendent:

• After the Bell Activities and Budgeting

Charlotte Reynolds / Deanna Harger / Ian Wolfley, Facilities/Projects Update:

• Housing Project
• Jackson Hole High School Addition
• Transportation Center
• The STABLE (Sports Training and Broncs Learning Extension)

ACTION AGENDA

SECOND READ OF POLICIES

Executive Summary: The board reviewed updates to Board Policies BDC and BDC-R, School Board Governance and Committees Regulations at their November 8th Regular Board Meeting. Board reviewed further updates at their December 13th Regular Board Meeting. These policies will be updated upon the boards approval of second reading.  

POLICIES BDC & BDC-R

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve upon second reading board policies BDC, School Board Governance and Committees and BDC-R, School Board Governance and Committees Regulations as presented.

ACTION AGENDA

PERSONNEL REQUEST

Executive Summary: This is a variance request from an employee as discussed in Executive Session.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2023-2024 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

DECEMBER 2023 CHECK REGISTER

Executive Summary: Check Register for December 2023 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the December 2023 check register as presented. 

CONSENT AGENDA

MINUTES OF REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the January 10, 2024 Regular Board Meeting as presented. 

CONSENT AGENDA

DELCON, LLC PURCHASE ORDER

JHHS AUDITORIUM STAGE LIGHTING REPLACEMENT

Executive Summary:  The Recreation District allocated $90,000 to replace end-of-life and outdated systems in the Jackson Hole High School Auditorium.  This purchase order is for the stage lighting portion of the project.  The remaining funds will be used to replace audio and projection systems, which are all needed for use during productions and performances.

Suggested Action: I move to approve the Delcon, LLC Purchase order, not to exceed $48,764.99, as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

ACTION ITEM

TCSD #1 RECREATION DISTRICT 

REGULAR MEETINGS & ADVISORY BOARD SCHEDULE

Executive Summary: Below is the proposed calendar for 2024. 

ADVANCED PLANNING

1. Staff Report and Questions for Staff
2. Community Input

To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 

3. Board Discussion
4. Vote

Suggested Action: I move to approve the 2024 Advanced Planning Calendar as presented.

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

• Ballot Initiative Discussion

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADVANCED PLANNING

ADJOURNMENT