CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, February 7, 2024 Regular Meeting

EXECUTIVE

Executive Session will be held at 5:00PM, pursuant to W.S. 16-4-405 (a)(ii) personnel issues.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the February 7, 2024 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Jeannette Boner - Recognized by the WY Press Association, first place in Educational Reporting

2. District Leaders' Report 

3. Educational Moment with Dr. Crisp

• Evidence Based Grading & Student Agency

REPORT

STUDENT SCHOOL BOARD MEMBERS

Gabriel Kantor - 12th Grade

Cecily Ross - 12th Grade

Andrew Hanna - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

1. Budget update

OTHER REPORTS

Superintendent Chapman:

• Legislative Update
• Letter to Board of County Commissioners regarding the housing impact to schools

Sara Van Genderen, Legal Counsel:

• Teton County Parks and Recreation Agreement Review

Charlotte Reynolds / Deanna Harger / Ian Wolfley, Facilities/Projects Update:

• Housing Project
• Jackson Hole High School Addition
• Transportation Center
• The STABLE (Sports Training And Broncs Learning Extension)

ACTION ITEM

2024-2025 SCHOOL YEAR CALENDAR

Executive Summary: In May 2023 the Board approved the start and end dates for the 2024-2025 school year calendar. For the Board's consideration is the complete calendar and includes holidays, teacher in service days, and secondary FLEX Fridays. This calendar is very similar to the current school year calendar with very small adjustments based on when holidays occur, etc. 

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step up to the podium or use the Raise Hand function. We will ask all community members in attendance in person to speak first, then we will address those participating online.  
3. Board Discussion
4. Vote

Suggested Action: I move to approve the 2024-2025 School Year Calendar as presented.

ACTION ITEM

HOYT ARCHITECTS CHANGE ORDER, TCSD #1 EMPLOYEE HOUSING TRAFFIC STUDY

Executive Summary:  Through the planning and design process, TCSD #1 staff and Hoyt Architects learned that the Town of Jackson requires a traffic study be completed as part of their approval process. For efficiency, Hoyt Architect is submitting this change order in an amount not to exceed $42,550 to have the study completed on the District's behalf. Hoyt is not adding a markup from the traffic engineer to manage the study.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Hoyt Contract Amendment and Purchase Order, not to exceed $42,550.00, as presented. 

ACTION ITEM

PERSONNEL REQUEST

Executive Summary: This is a variance request from an employee as discussed in Executive Session. 

ACTION ITEM

PERSONNEL REQUEST

Executive Summary: This is a settlement request from an employee as discussed in Executive Session. 

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2023-2024 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

JANUARY 2024 CHECK REGISTER

Executive Summary: Check Register for January 2024 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the January 2024 check register as presented. 

CONSENT AGENDA

EXECUTIVE MEETING MINUTES

Suggested Action: I move to approve Executive Meeting Minutes of January 10, 2024 as presented. 

CONSENT AGENDA

MINUTES OF REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the January 10, 2024 Regular Board Meeting as presented. 

CONSENT AGENDA

JADE'S HEATING & PLUMBING CONTRACT

Executive Summary:  There are two boilers at Jackson Elementary School that provide heat for the school. One of the two has already failed and we recently discovered the second is leaking and at risk of failing. To ensure the school does not lose heat, two new boilers were purchased on January 22nd for $165,117.52 under the emergency purchase policy. The boilers will be delivered to the District next week.  Attached is a copy of the boiler Purchase Order as reference. Staff recommends contracting with Jade's Heating and Plumbing LLC to install both new boilers over spring break as the heating system will have to be turned off for approximately three days during installation. Approval of the contract now allows us to install the boilers sooner if the last working boiler fails prior to spring break. The total cost of the project (equipment & labor) is $259,765.52. The project will be paid for using Major Maintenance Funds.

The life expectancy of boilers varies depending on type and function. The District has a combination of cast iron boilers (JHHS and JHMS), which can last up to 50 years, and more energy-efficient models, which have a life expectancy of 15 to 25 years.  The boilers at JES are the more energy-efficient models and have been in service for fifteen years and are nearing the end of their expected life. Through consultation with boiler technicians we have been working with on this replacement, we learned that historically the District has not been testing and treating the water in our closed-loop heating systems as needed. We do not know if testing and treating the water would have extended the lifespan of the boilers. We are now working with a specialist to test and treat our closed-loop heating systems at all facilities.

Suggested Action: I move to approve the contract with Jade's Heating & Plumbing, LLC, not to exceed $94,648.00, as presented with minor modifications deemed necessary by legal counsel.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel for legislative purposes as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADVANCED PLANNING

ADJOURNMENT