CALL MEETING TO ORDER

Teton County School District #1 Board of Education Regular Meeting

Wednesday, April 17th, 2024 Regular Meeting

EXECUTIVE

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Regular Meeting - 6:00 PM

TCSD#1 Administration Office

1235 Gregory Lane

Suggested Motion: I move to approve the April 17, 2024 Regular Meeting Agenda as presented. 

SUPERINTENDENT'S REPORT

Superintendent Dr. Gillian Chapman

Update / Report

1. Celebrations

• Mike Hansen: Alpine Girls and Boys Ski Team State Championship

2. District Leaders' Report 

3. Educational Moment with Megan Fouts & Stephen Prange

English Language Arts / Math Update

REPORT

STUDENT SCHOOL BOARD MEMBERS

Andrew Hanna - 12th Grade

Gabriel Kantor - 12th Grade

Cecily Ross - 12th Grade

PRESENTATION

FISCAL MANAGEMENT COMMITTEE REPORT

JENNIFER ZUNG, TRUSTEE

KATE MEAD, TRUSTEE

STEPHAN ABRAMS, TRUSTEE

1. Budget update
2. FY25 Health Insurance Discussion
3. FY25 DRAFT Compensation Package

OTHER REPORTS

• Dr. Chapman 
  • Capital Construction Projects Update
• Charlotte Reynolds / Jessica Jaubert, Town of Jackson
  • Jessica Jaubert, Town of Jackson: Gregory Lane Update - Options / Process / Proposed Schedule
• Mike Hansen
  • Diane McGee, Teton County Community Tennis Association: Indoor Tennis Discussion
    • UPDATED PRESENTATION AS OF 4/17/2024 FROM DIANE MCGEE

ACTION ITEM

CIGNA HEALTH INSURANCE RENEWAL FOR FY25

Executive Summary: The Cigna renewal has two options. The first option is a High Deductible Plan only, the second option is a renewal maintaining all four plan options for staff.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Cigna Health Insurance Renewal for FY25 as presented.

ACTION AGENDA

FIRST READ OF POLICIES

Executive Summary: The following policies were added/updated based upon the 2024 Legislative Session. 

NEW POLICY: KBDB, Drafted from the Parents Rights Bill  

UPDATED POLICIES: BBB - School Board Elections and Membership   /  BBBB - Board Member Oath of Office

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the first read of policy KBDB - Parents Rights Bill, BBB - School Board Elections and Membership, and BBBB - Board Member Oath of Office as presented.

CONSENT AGENDA

ENCROACHMENT AGREEMENT AND DEVELOPMENT AGREEMENT

MOGUL CAPITAL 

Executive Summary: Mogul is asking the District Board to consider allowing the construction of the center turning lane and related improvements within the South Park Loop right of way and for that construction to be governed by the attached draft development agreement. Further, Mogul is asking the District Board for permission to encroach below the South Park Loop right of way with temporary shoring tie backs and to have that encroachment governed by the attached draft encroachment agreement.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Encroachment Agreement and Development Agreement with Mogul Capital on South Park Loop Road with minor modifications deemed necessary by legal counsel.

CONSENT AGENDA

SELECTION OF PREMIER GREEN CLEANING

FOR CUSTODIAL SERVICES

Executive Summary: The District contracts out custodial services at multiple facilities. The existing custodial services contract will expire at the end of June 2024. Because this is a large service contract, staff wants to allow the selected contractor ample time to prepare to begin providing services in July. If the funding for the service is approved in the FY25 Budget, staff will present a contract for the board's approval at the July board meeting.

The district issued a Request for Proposals (RFP) for Custodial Services in February. The district received proposals from two service providers in response to the RFP.

• Premier Green Cleaning
• White Glove

A selection committee, which included Executive Directors Charlotte Reynolds and Kristen Mayo, Principal Tracy Poduska, and Director Deanna Harger, evaluated the proposals based on their qualifications and cost.  The committee interviewed both service providers as part of their evaluation process.  Premier Green Cleaning received the highest ranking due to their extensive experience, contract management and staff supervision plan. Based on these considerations the committee recommends the selection of Premier Green Cleaning for District Custodial Services for Fiscal Year 2024-2025.  

Because the funding for this contract will be proposed as part of the Fiscal Year 2025 budget and has yet to be approved, attached is a draft contract for the Board's review. If the funding is approved, a final contract will be presented at the July board meeting.  Multiple funding sources will be used to pay for the cost of this contract.  A summary of the proposed funding sources is below:

Facilities Operations Budget:  $914,150.00 - Daily Cleaning and Summer Deep Cleaning at CES, JES, JHMS, KES, MMES

Cubs Day Care Budget:           $46,400.00 - Daily Cleaning and Summer Deep Cleaning at Cubs Day Care

Rec District Budget:                $27,000.00 - Daily Cleaning of McIntosh Stadium and JHHS Synthetic Bathrooms.

Please Note that the Teton County Parks and Recreation Department will reimburse the District for 50% or $13,500 of the public restroom cleaning costs as part of the existing Recreation Fields and Facilities Use Agreement between TCSD #1, Teton County, and the Town of Jackson.

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the selection of Premier Green Cleaning for district custodial services for Fiscal Year 2025, with a total contract not to exceed $987,550.00, as presented.

CONSENT AGENDA
SOLUTION TREE, INC. PURCHASE ORDER

 
Executive Summary: This grant funded contract allows for TCSD #1's continual investment in shared learning and implementation of professional learning communities throughout the 2024-2025 school year. This contract involves partnership with two separate Solution Tree Consultants (i.e., Anthony Reibel and David Jones) who provide professional development, consulting and job-embedded feedback for teachers, principals, and district leaders. These collective efforts help all TCSD #1 instructional staff develop a shared understanding of Evidence Based Grading and the purpose of the PLC framework, as well as how to achieve the best student results. 

1. Staff Report and Questions for Staff
2. Community Input - To provide public comment on this agenda item, please step to the podium or use the Raise Hand function. We will ask all community members in person to step up first, and then we will address the raised hands. 
3. Board Discussion
4. Vote

Suggested Action: I move to approve the Solution Tree Purchase Order, not to exceed $115,050.00, as presented.

CONSENT AGENDA

STAFFING CONSIDERATIONS AND REPORTS

Executive Summary: The Staffing Considerations Report presents personnel actions for certified staff and/or other TCSD #1 staff which required Board action for the 2023-2024 contract year, or are submitted for informational purposes. 

Suggested Action: I move to approve the Staffing Considerations and Reports as presented. 

CONSENT AGENDA

APRIL 2024 CHECK REGISTER

Executive Summary: Check Register for April 2024 will be presented to the Board of Trustees for approval as a Consent Agenda item. 

The Wyoming Uniform Municipal Fiscal Procedures Act provides the legal basis on which all reporting and accounting of school district funds will be conducted.

Suggested Action: I move to approve the April 2024 check register as presented. 

CONSENT AGENDA

MINUTES OF REGULAR BOARD MEETING

The minutes are considered draft until approved by the Board of Trustees.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board of Trustees by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all Board Trustees and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.

Suggested Action: I move to approve minutes of the March 13, 2024 Regular Board Meeting as presented. 

CONSENT AGENDA

PERMIT TO APPRAISE FOR A TEMPORARY CONSTRUCTION EASEMENT

DISTRICT OWNED PARCEL

Executive Summary: Teton County is requesting approval of a Permit to Appraise for a portion of the District owned property adjacent to Owen Bircher Park. Teton County is planning transportation improvements in Wilson to include multimodal main street corridor with enhanced local streets and pathway connections to provide access for all modes of travel.  As part of the project the county will be seeking temporary construction easements from property owners in the project area. The requested permit to appraise will be followed by a request for a temporary construction easement on the parcel, which will include some level of compensation based on the appraisal that is the focus of this permit request. 
 

Suggested Action: I move to approve a Permit to Appraise for a Temporary Construction Easement at the District owned parcel adjacent to Owen Bircher Park as presented.

CONSENT AGENDA

HOLE LANDSCAPING, INC. CONTRACT

Executive Summary:  The District contracts out landscape services at multiple facilities. The existing landscape services contract expired in October 2023, at the end of the landscaping season. The District received two responses to the RFP that was issued for in March for the upcoming summer season. Hole Landscaping was the only contractor that could provide comprehensive landscape services and had the low bid for mowing. Staff recommends awarding the contract to Hole Landscaping.  

Suggested Action: I move to approve the Hole Landscaping, Inc. Contract, not to exceed $153,680.00, as presented with minor modifications deemed necessary by legal counsel.

CONSENT AGENDA

JADES HEATING & PLUMBING PURCHASE ORDER

JHHS SINK REPLACEMENT

Executive Summary:  The existing bathroom sinks at the Jackson Hole High School are in poor condition and are due for replacement. The District received two bids in response to the RFP. One is from Jade's Heating & Plumbing. Staff recommends issuing the contract to the low bidder, Jade's Heating and Plumbing.  The project will be completed this summer.

Suggested Action: I move to approve the Jade's Heating & Plumbing Purchase Order, not to exceed $95,285.30, as presented. 

CONSENT AGENDA

TETON TAR PURCHASE ORDER

ANNUAL PARKING LOT MAINTENANCE

Executive Summary: Each year the Facilities Department completes annual parking lot maintenance that includes crack sealing and applying a protective top seal. This year we will complete maintenance on the Bus Barn, Colter Elementary, Jackson Hole High School, and Jackson Elementary parking lots. TCSD #1 received two bids for this project. The lowest bidder was Teton Tar in the amount of $58,500.00.  

Suggested Action: I move to approve the Teton Tar Purchase order, not to exceed $58,500.00, as presented.

CONSENT AGENDA

BOARD MEMBER TRAVEL

Executive Summary: Reimbursements for travel expenses including transportation, hotel and food. 

Suggested Action: I move to approve board member travel as needed.  

CONSENT AGENDA APPROVAL

Suggested Action: I move to approve the Consent Agenda as presented, with minor modifications deemed necessary by legal counsel. 

PUBLIC COMMENT

The Board of Trustees will receive oral communication at this time. A 3-minute time limit will be given to all members of the public that wish to speak. If the item is scheduled within the agenda, no further discussion will occur at this time.

Give your full name before you begin. While we want to hear everything you have to say, it is important to remember that we also want to hear from everyone. Please try to limit your comments to 3 minutes. Address the Board when speaking, not the audience.

Policy BEDH-R:  Participation at Board Meetings, Regulation

COMMUNICATIONS TO THE BOARD

WRITTEN CORRESPONDENCE

COMMUNICATIONS FROM THE BOARD

The Board of Trustees may use this time to communicate items from the Trustees to the public. Board of Trustees may respond to recognitions, written communications, e-mail and/or community input.

FUTURE AGENDA ITEMS / SCHEDULING / TOPICS

The Board of Trustees may use this time to discuss requests for future agenda items, scheduling changes, or topics to be discussed at future regular meetings.

REVIEW OF MEETING

The Board of Trustees may use this time to discuss this meeting.

ADVANCED PLANNING

ADJOURNMENT